Procurement Specialist

Procurement Specialist
(Staff Specialist)

This position is scheduled to receive salary range increases on the following dates:

Effective June 27, 2025 – 4.00% increase

Salary may be negotiable within the range listed above, based on position requirements and successful candidate's qualifications, subject to appropriate authorization.

OPEN TO THE PUBLIC
This recruitment will establish an open eligible list that will be used to fill current and future Staff Specialist positions. The eligible list established may also be used to fill positions in similar and/or lower classifications throughout the County of Orange.

DEADLINE TO APPLY
This recruitment will be open for a minimum of five (5) business days and will close on Tuesday, March 4, 2025, at 11:59 P.M. (PST).

THE OPPORTUNITY 
The County of Orange - Procurement Office has an exciting opportunity for a Procurement Specialist.  Depending on the assignment, the successful candidate will be responsible for a variety of analytical and administrative support of solicitations and contract management. The incumbent would assist with various procurement and contract assignments such as assisting with solicitations, negotiations, requisition management, insurance monitoring, contract accounting, document management, entry-level procurement transactions.

Click here for more information about the County of Orange.
Click here for more information about the Procurement Office. 

DESIRABLE QUALIFICATIONS
In addition to the minimum qualifications, the ideal candidate will have at least one (1) year of experience supporting solicitations and vendor or contract management, contract accounting and entry-level procurement transactions.

The candidate will also possess experience with the following competencies:

Technical Knowledge | Technical Experience

• Proficiency in Microsoft Office programs such as Word, Excel, Outlook, and Power Point. 
• Ability to analyze, organize, and present data through various reporting tools.
• Graphic design abilities for creation of marketing and training materials.
• Ability to multitask and  manage the coordination of scheduling various meetings with internal and external stakeholders, events.
• Assist in conducting various solicitations and contract management tasks.

Critical Thinking | Analysis 

• Evaluating and identifying issues and generating alternative solutions to make recommendations that meet business needs.
• Analyzing problems in the context of available information and program constraints.
• Integrating information from different sources to support sound decision-making.
• Balancing many projects and consistently delivering timely and accurate results.
• Selecting appropriate performance measures and outcomes to track and measure results using independent judgment.

Communication Skills | Oral and Written

• Communicating with peers, management, vendors, members of the public, and city or county staff to achieve business objectives and foster effective working relationships.
• Demonstrating a positive attitude and eagerness to learn.
• Using diplomacy when dealing with challenging situations.
• Communicating effectively by presenting thoughts, ideas, information, and messages clearly, concisely, logically, and persuasively both orally and in writing with correct grammar.

Customer Service | Interpersonal Skills

• Providing excellent customer service to external and internal stakeholders, consultants, contractors, and members of the public.
• Flexibility with changing deadlines and assignments. 
• Multitasking and be able to work well in a fast-paced environment.
• Working independently and efficiently while providing accurate results and adhering to policies and procedures. 
• Maintaining client confidentiality while adhering to the laws. 
• Receiving directives from management, and following through. 
• Promoting an environment of teamwork and positivity.

MINIMUM QUALIFICATIONS
Please click here for details on the Staff Specialist classification, including the physical, mental, environmental and working conditions. NOTE: Foreign degrees require an evaluation of U.S. equivalency by an agency that is a member of the National Association of Credential Services (N.A.C.E.S.).

RECRUITMENT PROCESS
Human Resource Services (HRS) will screen all application materials to identify qualified applicants. After screening, qualified applicants will be referred to the next step and notified of all further procedures applicable to their status in the competition.

Application Screening (Refer/Non-Refer)
Applications and supplemental responses will be screened for qualifications that are highly desirable and most needed to successfully perform the duties of this job. Only those applicants that meet the qualifications as listed in the job bulletin will be referred to the next step.

Online Assessment(s) (Proctored, 100% Weighted) 
Applicants who meet desirable qualifications will be invited to participate in one or more job related assessments. Applicants will be notified of their test date and access code, if applicable. Only the most successful candidates will be placed on the eligible list.

Eligible List
Once the assessment has been completed, HRS will establish an eligible list of candidates. Candidates placed on the eligible list may be referred to a selection interview to be considered for present and future vacancies.

Based on the County's needs, the selection procedures listed above may be modified. All candidates will be notified of any changes in the selection procedures.

Veterans Employment Preference
The County is committed to providing a mechanism to give preferential consideration in the employment process to veterans and their eligible spouses and will provide eligible participants the opportunity to receive interviews in the selection process for employment and paid internship openings. Please click here (DownloadPDFreader) to review the policy.

                                                                                                            

Salary : $63,690 - $85,155