ADMINISTRATIVE ASSISTANT TO STAFF CID

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This position provides moderately complex to advanced administrative support for various functions of the assigned department(s). provide clerical support to the deputies, investigators, and ranked staff of the Orangeburg County Sheriff’s Office in preparation of reports, contacts with the citizens of Orangeburg County, and internal communications. Employees in this class generally perform duties as primary support for a department head or other professional personnel, and function with considerable Independence In conducting and completing assigned tasks. Position provides department specific Information to the public, other Health Care District.

This class works under close supervision according to set procedures.

Duties and Responsibilities:

The functions listed below are those that represent the majority of the time spent working in this position. Management may assign additional functions related to the type of work of the position as necessary.

Performs other clerical duties as necessary.

• Answers Incoming phone calls.
• Composes, types, and mails documents.
• Assist the Captain with various duties.
• Establishes, organizes, and maintains central filing system.
• Processes incoming mail by opening, sorting, and distributing it to the appropriate personnel.
• Schedules appointments and meetings and makes corresponding meeting room arrangements
• Communicate with various individuals and groups to exchange and/or provide information regarding office activities and procedures.
• Performs various administrative duties including assisting in budget preparation, typing and maintaining budget accounts, and purchasing all office supplies.
• Prepares and processes, memorandums, and manuals.
• Provides customer service to visitors by analyzing their request and directing them to the appropriate office.
• Assist individuals who contact the Sheriff’s Office by directly assisting the citizen or routing the call to the appropriate investigator or officer.
• Disseminate reports to citizens as needed.
• Compile and track crime statistics based on cases assigned to investigators.
• Retrieve criminal histories.
• Assist with the front desk as needed.
• Track and inform officers of all court appearances related to their assigned cases.
• Completes daily attendance sheet.
• Maintains a list of supplies for office and orders additional supplies as necessary.
• Supports clerical functions at Orangeburg County Sheriff’s Office main office and Central Investigations Division and all Sheriff’s Office facilities as needed.
• Collect all money for service fees and enter into computer system.
• Count, verify, document, bank deposits.
• Assist in submitting confidential information and reports to various requesting agencies.
• Receives, reviews, and/or files information such as status reports, contracts, charts, graphs.
• Performs other duties and related work as instructed and assigned.

Supervisory Functions:

This job has no supervisory responsibilities.

Minimum Education and Experience Requirements:

Associate’s degree (A. A.) or equivalent from two-year College or technical school in accounting or business and two to three years related experience and/or training. Two to three years’ experience in a secretarial field preferred.

Special Certifications and Licenses:

• NCIC Certification
• Must possess a valid South Carolina Driver’s License
• Must be a Registered South Carolina voter.

Reasoning/Math/Language Skills:

Ability to apply common sense understanding to carry out instructions furnished in written, oral or diagram form. Ability to deal with problems involving several concrete variables in standardized situations. Ability to respond effectively to the most sensitive inquiries or complaints.

Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate ration, and percent and to draw and interpret bar graphs.

Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively before groups of customers or employees of organization.

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this Job. Reasonable accommodations may be made to enable Individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to use hands to finger, handle, or feet. the ability to exert moderate though not constant physical effort, typically involving some combination of driving, walking, balancing.

The employee frequently Is required to sit and talk or hear. The employee Is occasionally required to stand; walk; reach with hands and arms; and stoop, kneel, crouch, or crawl. The employee must occasionally lift, carry, push, pull and/or move up to 10 pounds. Specific vision abilities required by this Job Include close vision, color vision, and ability to adjust focus. Must work indoors and outdoors. Must be able to operate a computer keyboard. Must be able to work around moderate noise.

Work Environment:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

Works in a normal office environment where there are little or no physical discomforts associated with changes in weather or discomforts associated with noise, dust, dirt, and the like. While performing the essential functions of this position the employee is occasionally exposed to toxic or caustic chemicals, outdoor weather conditions, exposure to possible bodily injury, and work working with explosives. The incumbent’s working conditions are moderately quiet with limited exposure to loud situations. Materials and equipment used is a Vehicle, Computer, Radio and Standard Office I Equipment. The noise level in the work environment Is usually moderate.

Americans with Disabilities Act Compliance:

Orangeburg County is an Equal Opportunity Employer. ADA requires Orangeburg County to provide reasonable accommodation to qualified persons with disabilities. Prospective and current employees are encouraged to discuss ADA accommodations with management.