Human Resources Clerical Assistant Part Time

Job Description

Job Description

Description :

Job Title : PART-TIME HUMAN RESOURCES CLERICAL ASSISTANT

Department : Clerk Department Division : Clerk’s Office

Reports To : Human Resource Manager

Pay Grade : TASND Status : Part-Time (As Needed-1000hrs)

FLSA Status : Non-Exempt

Position Summary : The part-time HR Assistant assists Human Resources with the functions of recruiting, records management and retention support. This position also supports the functions of the County Clerk’s office.

ESSENTIAL FUNCTIONS :

• Assist Human Resources with complex spreadsheets, records maintenance / retention, compliance tracking, onboarding new hires, and benefit administration.
• Coordinate day-to-day recruiting tasks
• Schedule appointments, interviews, career fairs and other tasks related to candidate sourcing.
• Assist in maintenance of employee files and form management.
• Answer telephone and relay accurate messages to facilitate communications within the office, the department, and with the general public.
• Operate office equipment to fulfill duties of computer data entry, document scanning & indexing, filing, photocopying, and facsimile communications as required.
• Greet and disseminate information to the public as instructed.
• Assist taxpayers in completing various forms.
• Assist with licenses as needed
• Ensure confidentiality and comply with personally identifiable information protection standards.
• Assist in completing CDL queries and Clearinghouse duties.
• Other duties as assigned

Requirements :

POSITION REQUIREMENTS :

Education : High school diploma or equivalent required; Human resources experience or courses preferred.

Experience : Knowledge of modern office practices, business English, spelling, and math. Experience working in an office and with public, proficient in excel, Human Resource / clerical experience preferred.

Skills : Competent organizational skills and the ability to work effectively with the public, advisory boards, other agencies, and other county staff. Accurately create records and maintain records management requirements. Required to maintain confidentiality with personnel matters.

Physical Demands : The physical demands described represent those required to successfully perform the essential functions of this job. Reasonable accommodation may be made to perform the essential functions.

While performing the duties of this job, the employee is required to stand; walk; sit; use hands to finger, handle, or feel; reach with hands and arms; talk or hear. The employee must occasionally lift / pushes / pulls 50 lbs, frequently lifts up of 25-50lbs and constant lift up to 25lbs. The employee may be asked to do basement work while assisting with elections. This could mean exposure heat, dust and / or humidity. During election season the employee might be required to work longer hours than a normal 8-hour workday.

Work Environment : The work environment characteristics represent those encountered while performing this job. Reasonable accommodation may be made to perform the essential functions.

The employee is exposed to normal noise level. The employee may also be exposed to tense and sometimes confrontational situations while assisting with customers or voters during an election.

The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if work is similar, related or a logical assignment of the position.

The job description does not constitute an employment agreement between the employer and the employee and is subject to change by the employer as the needs of the employer and requirements of the job change.