Deputy Clerk, Board of Supervisors Level I/II

This is a continuous filing exam. Next filing cut-offs are at 5:00 pm on:  

 

Level I - $4,898.10 - $5,954.25/month
Level II - $5,385.33 - $6,545.88/month

Under general supervision, Deputy Clerk, Board of Supervisors perform specialized clerical duties in the Office of the Clerk of the Board in support of the Board of Supervisors, Planning Commission, Assessment Appeals Board and the County. Incumbents review documents to be placed on the Board agenda for accuracy and completeness and identifies the types of actions; oversee conduct of meetings and the accurate recording and validation of proceedings; prepare public notices and publications, agendas, and supporting materials, minutes, ordinances, and resolutions; answer inquiries pertaining to Board meetings and respond to complaints regarding matters before the Board and functions of County departments.
 
The Deputy Clerk, Board of Supervisors (Level I/II) is a single class with two salary levels. Positions in this class are flexibly staffed and the level at which appointments are made is at the discretion of the appointing authority.

This is a “confidential” class in accordance with the County Employee Relations Ordinance.Knowledge of 

• Standard business forms including business letters, agendas and public notices
• Operation of modern office equipment
• Methods and procedures of standard filing systems
• Techniques of effectively communicating information and instructions to persons at all levels of County government, public and private agencies, the media and the general public
• English usage, spelling, grammar, and punctuation
• Basic financial calculations
• Basic structure and functions of County government

Ability to 

• Learn specialized clerical work involving scheduling of agenda items, preparation of agenda material, and follow-up of Board actions
• Research, understand and apply written and oral rules, procedures and instructions relating to Board of Supervisors
• Compose meeting minutes and summaries that accurately reflect Board actions and intent
• Learn to transcribe recordings of meetings as true and exact copies
• Organize work, and maintain work calendars and schedules, to meet deadlines for preparation and printing of agendas, public notices, legal notices and other material
• Respond effectively to inquiries and complaints
• Maintain accurate records and record-keeping systems
• Communicate clearly and concisely verbally and in writing
• Develop and maintain cooperative, effective working relationships with others
• Operate modern office equipment

Minimum Qualifications
 
One year of full-time, paid clerical experience involving contact with the public explaining rules, regulations and procedures, and resolving complaints. This experience must have included creating agendas for and scheduling of meetings or preparing or processing legal documents.
 
Note: If the word "experience" is referenced in the minimum qualifications, it means full-time paid experience unless the minimum qualification states that volunteer experience is acceptable.  Part-time paid experience may be accumulated and pro-rated to meet the total experience requirements.
 
General Qualifications

Special Requirement Applicable to Some Positions: Some positions in this class may be required to obtain and maintain a State commission as a notary public; failure to obtain and maintain such commission when required is cause for personnel action in accordance with Civil Service Rules or applicable bargaining agreement. Individuals that do not meet this requirement due to disability will be reviewed on a case-by-case basis.

Criminal History and Background Checks: The County may access criminal history information on candidates who have accepted a conditional offer of appointment for this class consistent with the provisions of Board of Supervisors Resolution No. 82-602, Personnel Policies and Procedures, and applicable federal and state laws. The County shall not consider for employment any candidate who has been convicted of a felony or misdemeanor that relates to or impacts the candidate's ability to perform the job duties of this class unless it is determined that mitigating circumstances exist. For purposes of accessing criminal history information, the candidate will be fingerprinted. A subsequent arrest notification may be obtained.

The County may also conduct a background check on the candidate prior to appointment to a position within this class. The background check may include personal and professional reference checks, credit history checks where authorized by Labor Code section 1024.5, Social Security Number verification, professional license/registration verification, military service information and driving history. Information obtained in the course of this background check will be considered by the appointing authority in the selection process. In obtaining such information, the County will comply with applicable consent and disclosure practices in the Fair Credit Reporting Act and the California Investigative Consumer Reporting Agencies Act.

License Requirement: A valid California Driver License, Class C or higher, is required at the time of appointment. Failure to obtain or maintain the appropriate California Driver License may constitute cause for personnel action in accordance with Civil Service Rules or applicable bargaining agreement. Individuals who do not meet this requirement due to disability will be reviewed on a case-by-case basis.

Working Conditions: Some positions in this class require the incumbent to periodically work evenings and overtime, or clerk regularly scheduled night meetings.

Probationary Period

The probationary period for this classification is six (6) months.APPLICATION
 
Qualified applicants are encouraged to apply immediately. All applicants must complete and submit an online County of Sacramento employment application by 5:00 PM on the posted cut-off date. Click here to apply.
  
County of Sacramento
Department of Personnel Services
Employment Services Division
700 H Street, Room 4667
Sacramento, CA 95814
Phone (916) 874-5593; 7-1-1 California Relay Service
Email EmployOffice@Saccounty.net
Inter-Office Mail Code: 09-4667
www.SacCountyJobs.net
 

• Employment applications and all documentation requested in this announcement must be submitted by 5:00 p.m. on the cut-off date. 
• Employment Services is not responsible for any issues or delays caused by an applicant's computer or web browser. Applicants will be automatically logged out if they have not submitted their applications and all documentation prior to 5:00 p.m. on the cut-off date.
• Your application should highlight all relevant education, training, and experience, and clearly indicate how you meet the minimum qualifications for the position as of the cut-off date.
• Application information must be current, concise and related to the requirements in this job announcement. You may only apply for this recruitment once. Duplicate and incomplete applications will be disqualified.
• A resume may be included with your application, however it will not substitute for the information requested on the application.

 
SUPPLEMENTAL QUESTIONNAIRE
  
Applicants are required to provide a full and complete response to each supplemental question. The Supplemental Questionnaire is located in the tab marked "Supplemental Questions". Please be descriptive in your response.
  
Note: Responses of "See Resume" or "See Application", or copy and paste of work experience are not qualifying responses and will not be considered.
   

• Supplemental Questionnaires must be submitted by 5:00 p.m. on the cut-off date. Employment Services is not responsible for any issues or delays caused by an applicant's computer or web browser. Applicants will be automatically logged out if they have not submitted their applications and all documentation prior to 5:00 p.m. on the cut-off date.
• The supplemental questions are designed to elicit specific information regarding a candidate's experience, education, and training. Responses should be consistent with the information on your application and are subject to verification.
• Please provide place of employment, pertinent dates, and concise, descriptive and detailed information for each question.
• If a job included responsibilities applicable to several questions, separate the different functions of the job to answer all the questions completely.
• Resumes or referral to the application or other questionnaire responses will not be accepted in lieu of completing each question.
• If you have no experience, write "no experience" for the appropriate question.
• For many individuals, it is more efficient to develop responses to the supplemental questions in a word processing document and then paste them into the final document to be submitted. Changes or corrections to your Supplemental Questionnaire cannot be made once your application packet has been submitted.
• If the Supplemental Questionnaire is used in the Formula Rate exam, failure to complete all of the questions or incomplete responses will result in a lower score. While scoring the Supplemental Questionnaire, the candidate's application and/or attachments will not be reviewed, therefore, a candidate's responses to the questions should be accurate, thorough, detailed, and complete.

 
FORMULA RATE EXAMINATION (Weighted 100%)
  
All candidates meeting the minimum qualifications by the cut-off date will have their Supplemental Questionnaire scored in the Formula Rate Examination.
  
This examination will evaluate the relevance, level, recency, progression and quality of candidate's education, training and experience. The candidate's application or other materials will not be included in this examination. Therefore, the candidate's responses to the supplemental questionnaire should be thorough, detailed and complete. The score from the Formula Rate Examination will determine the ranking on the eligible/employment list for this job.
  
All candidates competing in the testing process will receive written notice of their examination results by email. Notices can also be accessed in their governmentjobs.com inbox. Applicants achieving a passing score will be placed on the eligible list in rank order. The rank is determined by the test score attained from the examination.
  
FREQUENTLY ASKED QUESTIONS
 
Click here for Frequently Asked Questions (FAQ's)
 
For information regarding County jobs:
 

• www.saccountyjobs.net

Sacramento County is about enriching communities to thrive. We strive to create inclusive workplaces that reflect the communities we serve. We value and celebrate the unique perspectives, backgrounds, abilities, and diverse dimensions of our employees and residents. Through transparency, courage, innovation, and trust we are committed to advance equity and transformational change.
 
We are a proud equal opportunity employer. If you need assistance or an accommodation due to a disability for any phase of the hiring process, please contact our Disability Compliance Office at dco@saccounty.gov or 916-874-7642, CA Relay 711.

Salary : $58,777 - $78,551