Temp to Hire - Human Resources Analyst

Temp to Hire- HUMAN RESOURCES ANALYST

Reports To: Human Resources Manager

FLSA Status: Non-Exempt

Starting Hourly Rate: $30.00

SUMMARY

Under the general supervision of the HR Manager, and as a member of the administration team, this position is responsible for the onboarding of new employees and temporary employees, and assisting with the processing of employee benefits, payroll, and various HR functions.

ESSENTIAL DUTIES AND RESPONSIBILITIES

The following statements are intended to describe the general nature and level of work being performed by an individual assigned to this job. Other duties may be assigned.

• Acts as a liaison with a variety of departments and outside agencies on human resources-related matters.

• Assists in investigations, gathering data, and report preparation on proposed disciplinary actions and employee grievances.

• Provides advice, direction, and information on a variety of human resources-related matters.

• Participates in recruitment and selection programs. Performs a variety of recruitment efforts, such as creating job postings and evaluation mechanisms, reviewing applications, processing, and reviewing employment lists, and advising on the selection and placement of employees.

• Enters and processes human resources-related transactions and information into applicant and employee tracking systems.

• Assist in administering a variety of insurance and benefits plans for Public Authority employees and their dependents; reconciles benefit plan invoices prior to the processing of payment.

• Monitors and reconciles employee accounts.

• Provides backup in performing quality control and maintenance duties of the human resources system.

• Prepares and presents on human resources-related training topics.

• Performs information gathering, research, analysis, and report generation on human resources-related topics.

• Under the direction of the supervisor, update policies and procedures, desks, and training manuals.

• Composes letters and memos on human resources matters.

• Assists and answers human resources related questions from Public Authority employees, departments, and the public.

• Serves as a subject-escalation liaison to the HR Manager on HR questions and issues.

• Maintains electronic personnel files, records, and documentation, ensuring data integrity according to agency policies.

• Tracks, monitors, and updates all employee performance evaluations and trainings

• Assists with the continuous improvement of efficiencies in HR-related processes and policies.

• Coordinates the full-time and temporary employee ergonomics purchases.

• Coordinates outreach and recruitment of prospective employees to include job fair attendance and online job postings, processing payments for related costs.

• Serves as a Mandated reporter, and when necessary, reports abuse to Adult Protective Services and monitors status.

• Performs other duties as assigned.

SUPERVISORY RESPONSIBILITIES

This position has no supervisory responsibilities.

INTERACTION

This position continually interacts with Admin Department staff, all Public Authority staff, vendors, training organizations, County of San Diego staff, and the public.

EDUCATION and/or EXPERIENCE

Bachelor's degree and three (3) years of professional human resources experience, and two 2 years of experience or a combination of education and experience that provides the candidate with the necessary background to perform the requirements of the position. PHR or SPHR certification desirable.

KNOWLEDGE, SKILLS AND ABILITIES

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/ or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Knowledge of human resources administration methods, techniques, and related terminology

• Knowledge of data collection and statistical methodology

• Knowledge of telephone, office, and online etiquette

• Knowledge of recruitment strategies and methods

• Knowledge of the federal, state, and local legislation and laws relevant to benefit administration

• Knowledge of basic methods of dispute resolution

• Knowledge of modern office equipment, including computer and applicable software

• Knowledge of business English (including spelling, grammar, punctuation, and vocabulary) and the ability to prepare simple to complex written correspondence and reports

• Knowledge of clerical, office, and record-keeping procedures, including alphabetic, numeric, subject, and chronological indexing and filing rules and systems

• Ability to exercise tact, objectivity, sensitivity, strategy, and judgment in dealing with a diverse population in a variety of situations.

• Ability to read, interpret, and apply simple to complex instructions, procedures, emails, and other correspondence

• Ability to communicate fluently in English is required.

• Ability to communicate fluently in Spanish or other second language is desirable.

• Ability to pay attention to detail when updating and accurately maintaining records and documents, reviewing, and verifying information, resolving errors and discrepancies discovered in the course of work

• Ability to always maintain confidentiality and exercise appropriate judgment

OTHER REQUIREMENTS

Successful completion of a Department of Justice criminal background check and a federal debarment and exclusion list review, possession of a valid Class C California driver’s license, and the ability to provide proof of current automobile insurance. May be required to use personal vehicle.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

While performing the duties of this job, the employee is regularly required to sit, talk, hear, stand for extended periods of time, perform fine finger manipulation, reach with hands and arms, and stoop. Specific vision abilities include close vision and the ability to adjust focus and view information on a computer screen for long periods of time. Ability to lift and carry up to 25 pounds with or without assistance. Additional assistance and/or support must be obtained for any lifting or carrying more than 25 pounds.

WORK ENVIRONMENT

The work environment characteristics here are representative of those an employee encounters while performing the essential functions of this job. This role involves working in a challenging environment with diverse individuals. The ideal candidate should be adept at handling difficult interactions professionally, resolving conflicts effectively, and applying a trauma-informed approach to all interactions. Key skills include resilience, empathy, patience, and the ability to build trust-based relationships. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

The noise level in the work environment is usually moderate. The hybrid work environment varies between an office setting and remote working from home. Travel using a personal vehicle throughout San Diego County may be required. Work schedule may vary based on business needs.