Temporary Election Worker-Vote-by-Mail Section/Back Office-25079001VBMB

Objective:  The Vote-By-Mail (Back-Office) section of the Registrar of Voters is seeking positive, enthusiastic, and flexible people to work in a fast-paced, volume-driven environment.

Requirements:  

• Must wear employee badge and access card
• Must be able to be sit or stand for long periods of time
• Must be able to move from one workstation to another
• Must follow all health and safety protocols
• Must represent the Registrar of Voters in a professional/non-partisan manner

Work hours:  Day shift working hours are from 8:00 AM to 4:30 PM, Monday through Friday. Workers may be given an opportunity to work more than eight hours per day during peak election cycle.

Knowledge of:

• General clerical tasks (sorting, filing, counting, and labeling)
• Basic mathematics (addition, subtraction, multiplication, and division)
• Basic computer skills (familiarity with Windows/Microsoft Office)
• Basic use of copy machines, printers, faxes, and other office equipment
• General safety practices with emphasis on proper lifting techniques

Skills/Abilities:

• Attention to detail
• Reliability and dependability
• Perform repetitious tasks
• Ability to provide accurate hand counts 
• Ability to read, understand, and follow oral/written procedures
• Willingness to perform multiple duties as needed
• Willingness to work a flexible schedule that may include weekends
• Work with minimal supervision and be comfortable working behind-the-scenes. 
• Maintain excellent rapport with co-workers, other County employees, representatives of outside agencies and members of the public

Examples of Duties:

Signature Checking:

• Use computer terminal to navigate voter database and access voter signatures
• Ability to perform repetitious tasks while using a computer terminal for prolonged periods of time
• Compare signature on affidavit(s) of registration with signature provided on return envelope 
• Apply challenge codes to signatures that need additional review
• List any challenges made on the provided signature challenge form
• Print signature checking reports from the County’s election management system
• Produce consistent results in accordance with applicable laws, regulations, and procedures

Extraction:

• Count and confirm the number of envelopes in a tray
• Remove voted ballots from their return envelopes
• Screen and sort out damaged, facsimile, and fax ballots as potential remakes
• Inspect each ballot for red ink or light voter markings that need to be enhanced
• Prepare ballot cards for tabulation by backfolding and boxing extracted ballots
• Maintain voter anonymity by keeping the voter’s information away from line of sight  
• File empty envelopes, remakes, and miscellaneous items in their designated holding area
• Peek batches of empty envelopes to ensure that all ballots have been successfully extracted

Equipment Room:

• Perform routine mail pickups of voted ballots, undeliverables, and other ROV correspondence 
• Potentially assist with driving and loading/unloading a box truck or cargo van
• Haul carts or APCs full of election material across multiple workstations 
• Image all return envelopes using an industrial mail sorter
• Operate a drill press on undeliverable mail ballot packages to render the ballot inside unusable 
• Operate envelope joggers to help prepare return envelopes for a fine sort/audit pass
• Sort undeliverable mail ballots into groups depending on the NIXIE label provided by USPS
• Receive, empty, and return ballot dropbox bags once they are in the custody of Vote-By-Mail

Remakes:

• Ability to work in teams of two to assist with the duplication process of damaged and/or faxed ballots
• Ability to perform repetitious tasks while using a computer terminal for prolonged periods of time
• Possess excellent communication and listening skills to accurately relay information/selections 
• Log daily statistics such as workload, number of ballots processed, or current backlog
• Perform quality control checks on the ballots duplicated by other teams
• File processed ballots in numeric order 

Warehouse:

• Accept voted ballots from voters in the office or other designated drop-off locations
• Responsible for pre-election setup and post-election cleanup
• Setup and staff a dropbox with multiple personnel to assist voters dropping off their mail ballot
• Responsible for swapping out dropboxes that are full with an empty, replacement dropbox
• Setup signage around the ROV to direct voters to voter parking, curbside voting, and ballot dropboxes 
• Restock various work areas with necessary supplies
• Perform inventory checks on received shipments of sample ballot booklets
• Peek batches of empty envelopes to ensure that all ballots have been successfully extracted
• Box batches of empty envelopes in sequential order for filing purposes

Additional Information: Workers will assist in maintaining the cleanliness and order of the office by keeping workstations and common areas clean by using cleaning tools or supplies, as well as, taking periodic breaks and lunches away from workstations. Workers will also maintain the security of the office by locking doors or cabinets and limiting access to authorized employees or personnel.

Essential physical characteristics: Continuous upward and downward flexion of the neck. Ability to sit, stand or walk for 8-12 hours per day, repetitive use of the hands. Continual: walking, standing, bending, and twisting of the neck, bending, and twisting of waist, simple grasping, reaching above and below shoulder level, and lifting and carrying objects weighing up to 40 lbs. with assistance. 

Salary : $18