What are the responsibilities and job description for the Administrative Assistant position at County of San Juan (NM)?
Under general supervision, performs a variety of secretarial, technical, organizational and administrative activities to support the functions of the Housing Authority.
- High School diploma GED equivalent and four (4) years of administrative, clerical or secretarial experience.
- Valid State of New Mexico Driver's license or able to obtain within six (6) months of employment.
- Work is performed in an office environment; may be subject to repetitive motion such as typing, data entry and vision to monitor; may be subject to extended periods of intense concentration in the review of documents and reports.
- May be subject to bending, reaching, kneeling and lifting such as retrieving files, records, and reports.
- Work schedule for this position may include working on religious holidays.
- Utilize, process, and navigate the County’s electronic ERP system as necessary and appropriate based on the needs and requirements of this position.
- Provides a broad range of administrative support to the department administrator and department staff.
- Resolves problems, creates solutions and ensures the quality of the work products.
- Collects, compiles and analyzes data and information; drafts reports for the department administrator as assigned.
- Organizes documents; receives and distributes mail; maintains filing procedures; coordinates and monitors assigned projects.
- Gathers information and prepares documentation; responds to basic questions about department operations and programs; ensures effective communications with other agencies and functions.
- Research files and computer databases; assures all administrative actions are in compliance with HUD and County policies, procedures, and guidelines.
- Prepares required documentation for approval.
- Maintains department statistical; collects statistical data and compiles data for reports; updates and assures the accuracy of databases; creates management reports.
- Types, edits and prepares correspondence, memoranda, letters, legal documents, information packets and other communications; responds to routine letters and composes general correspondence as directed.
- Answers phones and determines nature of the calls; logs and routes calls to appropriate individuals, offices, work units, divisions or departments to handle inquiries and complaints; takes and delivers messages.
- Performs other related duties as assigned.
Salary : $20
