Buyer

Under general supervision, purchases equipment, materials, supplies and services to support the County’s requirements and operations; ensures that purchases are made in accordance with the New Mexico Procurement Code and County Purchasing Policies and Guidelines.

• High School diploma and two (2) years of purchasing experience. 
• Valid State of New Mexico Driver's license or able to obtain within six months of employment.

• Work is performed in an office environment; may be subject to repetitive motion such as typing, data entry and vision to monitor; may be subject to extended periods of intense concentration in the review of documents and reports.
• May be subject to bending, reaching, kneeling and lifting such as retrieving files, records, and reports.
• Work schedule for this position may include working on religious holidays.
• Utilize, process, and navigate the County’s electronic ERP system as necessary and appropriate based on the needs and requirements of this position.

• Procures equipment, materials, supplies, and services at the best attainable price in a timely manner to support County requirements and operations; ensures that purchases are made in accordance with the New Mexico Procurement Code and County Purchasing Policies and Guidelines.
• Receives and reviews purchase requisitions from departments to ensure clarity, completeness, and accuracy; requests additional information as necessary to clarify needs and requirements; ensures that additional requirements, terms and conditions, and contractual provisions are included as necessary.
• Drafts complete and accurate product specifications and requirements for equipment, materials, and supplies as required.
• Prepares and issues “Request for Quotation” documents to vendors; ensures that additional requirements, terms and conditions, and contractual provisions are included in the documents. Reviews quotations to ensure conformity to requirements and determines acceptable offers.  
• Drafts Bids and Proposal documents utilizing standardized purchasing templates.
• Inputs data into the Tyler Munis system and generates purchase orders.
• Forwards appropriate copies of the purchase requisitions and completed purchase orders to the Finance Department for payment and the requesting department for receiving purposes.
• Faxes, mails and e-mails prepared purchase orders to vendors based on priority; makes corrections and adjustments on purchase orders that have been processed, as directed.
• Contacts vendors to obtain the best possible pricing; purchases materials from vendors providing the best price, service and delivery quotes.
• Expedites orders to meet established delivery dates and County needs; ensures that orders are shipped as promised; updates departments as to delivery status.
• Locates potential vendors by phone, internet and other sources; secures quotes and estimates; obtains pricing, availability, and delivery schedule; reviews quotations to ensure conformity to requirements and determines acceptable offers.  
• Signs off on purchase requisitions as to meeting procurement requirements; obtains approval of purchasing specifications and requirements, at the best obtainable price.  
• Coordinates, expedites, and tracks deliveries to ensure timely receipt of goods and services; resolves issues related to defective or unacceptable goods or services, billing discrepancies and related problems.
• Maintains a list of vendor insurance certificates as they are received.  Logs them and files them alphabetically in a central location.
• Administers the San Juan County Procurement Card (P-Card) Program (orders cards/cancels; performs P-Card trainings for new card holders; coordinates merchant code lifts with P-Card provider.
• Orders and cancels San Juan County Fuel Cards and maintains Fuel Card Database.
• Evaluates and monitors vendor performance; acts as liaison between County departments and suppliers for purchasing contract.
• Keeps departments fully informed of order status during the procurement process.
• Locates, reviews, and utilizes existing procurement contracts issued by other governmental agencies for use by County departments as needed.
• Performs purchasing duties for Warehouse stock orders.
• Prepares and issues memorandums, letters and other correspondence, as needed, and makes copies of correspondence and other printed material for documentation.
• Maintains complete, organized, and accurate purchasing systems, supplier lists, and records files.
• Performs other related duties as assigned.

Salary : $23