Associate Management Analyst - Controller's Office (Extra-Help / Limited Term)

The County of San Mateo's Controller's Office is seeking highly motivated candidates for the position of Associate Management Analyst.   

Under the direction of the Deputy Controller and Division Manager of General Accounting and Accounting Division, the Associate Management Analyst will work on financial and accounting transactions analysis, including processing financial transactions, and a variety of administrative duties for the Controller’s Office. 

Responsibilities include, but are not limited to:

• Processing Financial transactions.
• Developing processes’ handbook for the both Administrative Division and General Accounting and Accounting Division Performance analysis and reporting.
• Data collection and analysis of the Financial transactions.
• Monitoring the recorded cost and activities related to the Account Payable Invoice Automation Job Ledgers.
• Special Projects such as implementation of announcements from General Accounting Standard Board.

The ideal candidate will have the following knowledge, skills, and abilities:

• Knowledge of advanced principles and practices of public administration and program management, including planning, priority-setting, plan execution, performance measurement, resource allocation, budget development and continuous review, and improvement of operations.
• Knowledge of the basic principles of Financial Accounting.
• Able to analyze, organize, and condense a wide variety of moderate to complex budgetary issues; and subject matter into specific and detailed analysis and reports. 
• Expert in using Excel,  Words, and Data base.
• Able to work in a fast paced, deadline driven environment. Have strong organizational and time management skills.
• 2 years of working experience in Financial Accounting.

NOTE: This is an extra-help, at-will assignment, paid on an hourly basis. Some extra help positions are eligible for benefits under the Affordable Care Act. Extra-help workers are not guaranteed permanent status at the end of the extra-help assignment.Education and Experience: 

Any combination of training and experience that would provide the required knowledge, skills, and abilities is qualifying. A typical way to obtain the required qualifications would be equivalent to graduation from an accredited four-year college or university with major coursework in business administration, public administration, finance, accounting or a related field. 

Knowledge of:

• Project and/or program management, analytical processes, and report preparation techniques.
• Organizational and management practices as applied to the analysis, evaluation, development, and implementation of programs, policies, and procedures.
•  Principles of mathematical and statistical computations. Research and reporting methods, techniques, and procedures.
• Modern office practices, methods, and computer equipment and applications related to the work.
• English usage, grammar, spelling, vocabulary, and punctuation.
• Applicable Federal, State, and local laws, regulatory codes, ordinances, and procedures relevant to assigned area of responsibility.
• Principles and practices of public administration as applied to operational unit and program administration.
• Principles and practices of county management and government.
• Sources of information related to a broad range of county programs, services, and administration.
• Basic principles, practices, and procedures of funding sources and grant funds disbursement.
• Principles and practices of contract administration and evaluation; and public agency budget development and administration, and sound financial management policies and procedures.
• Recent and on-going developments, current literature, and sources of information related to the operations of the assigned division.
• Record keeping principles and procedures.
• Techniques for effectively representing the County in contacts with governmental agencies, community groups, and various business, professional, educational, regulatory, and legislative organizations.
• Techniques for providing a high level of customer service by effectively dealing with the public, vendors, contractors, and County staff.

Ability to:

• Assist in the development of goals, objectives, policies, procedures, and work standards for the department.
• Coordinate and oversee programmatic administrative, budgeting, and/or fiscal reporting activities.
• Perform responsible and difficult administrative work involving the use of independent judgment and personal initiative.
• Conduct research on a wide variety of administrative topics including grant funding, contract feasibility, budget and staffing proposals, and operational alternatives.
• Evaluate and develop improvements in operations, procedures, policies, or methods. Research, analyze, and evaluate new service delivery methods, procedures, and techniques.
• Prepare clear and concise reports, correspondence, policies, procedures, and other written materials.
• Interpret, apply, explain, and ensure compliance with applicable Federal, State, and local policies, procedures, laws, and regulations.
• Establish and maintain a variety of filing, record keeping, and tracking systems. 
• Organize and prioritize a variety of projects and multiple tasks in an effective and timely manner; organize own work, set priorities, and meet critical time deadlines.
• Operate and maintain modern office equipment, including computer equipment and specialized software applications programs.
• Use English effectively to communicate in person, over the telephone, and in writing. Establish, maintain, and foster positive and effective working relationships with those contacted in the course of work.
• Plan, organize, and carry out assignments from management staff with minimal direction. Plan and conduct effective management, administrative, and operational studies.
• Analyze, interpret, summarize, and present administrative and technical information and data in an effective manner.
• Use tact, initiative, prudence, and independent judgment within general policy and legal guidelines in politically sensitive situations.
• Effectively represent the department and the County in meetings with governmental agencies, community groups, and various businesses, professional, and regulatory organizations, and in meetings with individuals.

This is an extra-help assignment. Anyone may apply.  Application Process: Applications will be reviewed by supervisors or managers; candidates successful in the application phase may be invited to participate in remote interviews. Vacancies may be filled at any time and qualified candidates are not automatically guaranteed to advance to the interview round.   

Please send an email with your resume and with responses to the Supplemental Questions below, to:  

• Kim-Anh Le, Deputy Controller at kle@smcgov.org

 IMPORTANT: You must submit the following to be considered for this opportunity:    

1. Resume
2. Responses to the Supplemental Questions listed below:

• What work experiences and/or educational background demonstrates that you possess the skills, knowledge, and abilities for this position? Please be specific in terms of your prior experiences, roles, or challenges you have taken on. Describe your experience in leading teams to support a project or goal.
• Describe your experience working on Budget – Preparation and Monitoring, Cost Allocation Plan (not indirect cost rate), Managing Contracts and Purchase Order, Publishing Newsletter. 

• Describe your experience working across Departments. Please include what roles you had, which departments you have worked with, and what data and/or information was involved.
  

For more information or questions, please contact Kim directly. 

This is a continuous recruitment which may close at any time. The final filing date will be posted five days in advance on this job announcement.

Apply immediately. This recruitment is open on a continuous basis and selections may be made at any time within the process.

Tentative Recruitment Schedule: 

Final Filing Date: Continuous

About the County
San Mateo County is centrally located between San Francisco, San Jose, and the East Bay. With over 750,000 residents, San Mateo is one of the largest and most diverse counties in California and serves a multitude of culturally, ethnically, and linguistically diverse communities.

The County of San Mateo, as an employer, is committed to advancing equity in order to ensure that all employees are welcomed in a safe and inclusive environment. The County seeks to hire, support, and retain employees who reflect our diverse community. We encourage applicants with diverse backgrounds and lived experiences to apply. Eighty percent of employees surveyed stated that they would recommend the County as a great place to work.

Salary : $8,318 - $10,397