What are the responsibilities and job description for the Finance & Administration Division Manager (Open and Promotional) position at County of San Mateo?
The Controller's Office maintains the County's financial accounting system, processes disbursements and journal entries, produces independently audited and award winning annual financial reports and performs internal audits of departments' operations. The Controller's Office is staffed with accountants, auditors, and fiscal personnel.
The San Mateo County Controller's Office is seeking highly qualified candidates for the position of Finance & Administration Division Manager.
The person hired for this position will manage the Finance & Administration Division and provide staff support, financial guidance, administration, and leadership within the Controller's Office.
The Finance and Administration Division Manager will assist in the development, implementation and interpretation of administrative policies and procedures, provide complex financial support to senior level management, and oversee day-to-day administrative support functions including preparation of department’s budget, County Cost Allocation Plan, State Mandate reimbursement claims, Compilation of Countywide Schedule of Expenditures of Federal Awards, and Popular Annual Financial Report (PAFR).
Candidates for this position should have experience managing fiscal and administrative staff and perform accounting/fiscal functions such as preparation of budgets, financial reports, and fiscal policies, purchasing, contract administration, Cost allocation Plan, Schedules of Expenditures of Federal Awards, and complex financial analysis. More specifically, fiscal duties will include, but not be limited to overseeing the preparation of department’s budget, County Cost Allocation Plan, State Mandate reimbursement claims, Compilation of Countywide Schedule of Expenditures of Federal Awards, and Popular Annual Financial Report (PAFR).
The ideal candidate will have the following knowledge, abilities, and skills:
Any combination of education and experience that would likely provide the required knowledge, skills and abilities is qualifying. A typical way to qualify is:
Education: Bachelor's Degree in Business or Public Administration or a related field.
Experience: Three years of increasingly responsible experience performing a wide variety of administrative, financial, or managerial duties in a large, complex public agency including at least one year of direct experience managing and/or supervising an accounting or auditing function related to assigned division.
Knowledge of:
Skills/Ability to:
Responses to the supplemental questions must be submitted in addition to our regular employment application form. A resume will not be accepted as a substitute for the required employment application and supplemental questionnaire.
The examination process will consist of an application screening (pass/fail) based on the candidate's application and responses to the supplemental questions. Candidates who pass the application screening will be invited to a panel interview (weight: 100%). Depending on the number of applicants, an application appraisal of education and experience may be used in place of other examinations, or further evaluation of work experience may be conducted to group applicants by level of qualification. Applicants who meet the minimum qualifications are not guaranteed advancement through any subsequent phase of the examination. All examinations will be given in San Mateo County, California, and applicants must participate at their own expense.
IMPORTANT: Applications for this position will only be accepted online. If you are currently on the County's website, you may click the "Apply" button above or below. If you are not on the County's website, please go to http://jobs.smcgov.org/ to apply. Online applications must be received by the Human Resources Department before midnight on the final filing date.
TENTATIVE RECRUITMENT SCHEDULE
Final Filing Date: Friday, February 7, 2025, 11:59 PM PST
Application Screening: Week of February 10 - 14, 2025
Civil Service Panel Interview: February 27 and/or 28, 2025
About the County
San Mateo County is centrally located between San Francisco, San Jose, and the East Bay. With over 750,000 residents, San Mateo is one of the largest and most diverse counties in California and serves a multitude of culturally, ethnically, and linguistically diverse communities.
The County of San Mateo, as an employer, is committed to advancing equity in order to ensure that all employees are welcomed in a safe and inclusive environment. The County seeks to hire, support, and retain employees who reflect our diverse community. We encourage applicants with diverse backgrounds and lived experiences to apply. Eighty percent of employees surveyed stated that they would recommend the County as a great place to work.
The San Mateo County Controller's Office is seeking highly qualified candidates for the position of Finance & Administration Division Manager.
The person hired for this position will manage the Finance & Administration Division and provide staff support, financial guidance, administration, and leadership within the Controller's Office.
The Finance and Administration Division Manager will assist in the development, implementation and interpretation of administrative policies and procedures, provide complex financial support to senior level management, and oversee day-to-day administrative support functions including preparation of department’s budget, County Cost Allocation Plan, State Mandate reimbursement claims, Compilation of Countywide Schedule of Expenditures of Federal Awards, and Popular Annual Financial Report (PAFR).
Candidates for this position should have experience managing fiscal and administrative staff and perform accounting/fiscal functions such as preparation of budgets, financial reports, and fiscal policies, purchasing, contract administration, Cost allocation Plan, Schedules of Expenditures of Federal Awards, and complex financial analysis. More specifically, fiscal duties will include, but not be limited to overseeing the preparation of department’s budget, County Cost Allocation Plan, State Mandate reimbursement claims, Compilation of Countywide Schedule of Expenditures of Federal Awards, and Popular Annual Financial Report (PAFR).
The ideal candidate will have the following knowledge, abilities, and skills:
- Be proficient in government and/or public budgeting.
- Have actual experience and knowledge with preparation of Cost allocation plan and Indirect Cost for Federal/State claims, SB90 Mandate Claims, Schedule of Expenditures of Federal Awards for the Single Audit Report.
- Have actual experience and knowledge with Disaster Cost Recoveries.
- Communicate effectively both orally and in writing.
- Have critical thinking skills and be a problem solver.
- Possess experience of managing and supervising professional staff.
- Identify existing or potential problems, determine causes and solutions to fix the problems to prevent future occurrences.
- Research and analyze business and/or system processes and make recommendations for improvements.
- Develop and maintain a cohesive, collaborative team with emphasis on communication, contributions, and mutual support, and create an environment of trust and confidence.
- Advanced knowledges and implementation of Governmental Financial Accounting Standard and Generally Accepted Accounting Principles.
- Plan, organize, manage, coordinate, and evaluate the functions and staff for operation and special projects.
- Analyze, interpret, implement, and explain related laws, accounting rules, and regulations.
- Organize, direct, and coordinate Controller’s Office’s administrative, and operational activities.
- Prepare, coordinate, and submit the Controller's Office operational budget, performance measures and budget activities to and with the County Manager's Office.
- Coordinate, review, and submit Countywide SB90 State Mandates claims to the State Controller's Office.
- Coordinate, prepare and submit Countywide Cost Allocation Plan to the State Controller Office.
- Develop productive hour rates and Indirect Cost Rate for the Controller’s Office’s SB 90 claims.
- Coordinate and compile the Countywide Schedule of Expenses of Federal Awards for Single Audit Report.
- Manage Controller’s Office Fiscal process such as Accounts Payable, General Ledger transactions analysis, Employees Expense Reimbursements.
- Preparation of Controller’s Award winning Popular Annual Financial Report (PAFR).
- Develop the Division’s handbook for implementation of county policies, guidelines and procedures related to the assigned functions and programs.
- Manage the Controller’s Office contracts including request for proposals and negotiation of contracts with vendors.
- Represent the department on personnel matters to the Human Resources Department.
- Conduct special financial analysis.
- Provide excellent customer service to departments, which includes managing the relationships with external and internal vendors/customers.
- Perform related duties as assigned.
Any combination of education and experience that would likely provide the required knowledge, skills and abilities is qualifying. A typical way to qualify is:
Education: Bachelor's Degree in Business or Public Administration or a related field.
Experience: Three years of increasingly responsible experience performing a wide variety of administrative, financial, or managerial duties in a large, complex public agency including at least one year of direct experience managing and/or supervising an accounting or auditing function related to assigned division.
Knowledge of:
- Advanced principles and practices of financial and cost accounting, including public budgeting and reporting.
- Basic principles and practices of County-wide operations and its administration and organization.
- Advanced principles and practices of management and organizational effectiveness.
- Principles of personnel training, supervision, and evaluation.
- Relevant automated fiscal/financial information systems, applications, and terminologies.
- Federal, State, and local laws and regulations applicable to assigned area of responsibility as well as laws and regulations governing the financial operations of public agencies.
Skills/Ability to:
- Analyze and evaluate complex accounting, auditing, and/or financial problems, records, and reports.
- Prepare clear and concise reports.
- Communicate effectively both verbally, in writing, and public presentation.
- Direct and participate in the analysis of a wide variety of highly complex administrative and operational problems and make effective operational and/or procedural recommendations.
- Develop, administer, and interpret policies, guidelines and procedures related to the assigned program area.
- Perform complex mathematical and statistical calculations accurately.
- Establish and maintain effective work relationships with those contacted in the performance of required duties.
- Participate on special projects as assigned.
Responses to the supplemental questions must be submitted in addition to our regular employment application form. A resume will not be accepted as a substitute for the required employment application and supplemental questionnaire.
The examination process will consist of an application screening (pass/fail) based on the candidate's application and responses to the supplemental questions. Candidates who pass the application screening will be invited to a panel interview (weight: 100%). Depending on the number of applicants, an application appraisal of education and experience may be used in place of other examinations, or further evaluation of work experience may be conducted to group applicants by level of qualification. Applicants who meet the minimum qualifications are not guaranteed advancement through any subsequent phase of the examination. All examinations will be given in San Mateo County, California, and applicants must participate at their own expense.
IMPORTANT: Applications for this position will only be accepted online. If you are currently on the County's website, you may click the "Apply" button above or below. If you are not on the County's website, please go to http://jobs.smcgov.org/ to apply. Online applications must be received by the Human Resources Department before midnight on the final filing date.
TENTATIVE RECRUITMENT SCHEDULE
Final Filing Date: Friday, February 7, 2025, 11:59 PM PST
Application Screening: Week of February 10 - 14, 2025
Civil Service Panel Interview: February 27 and/or 28, 2025
About the County
San Mateo County is centrally located between San Francisco, San Jose, and the East Bay. With over 750,000 residents, San Mateo is one of the largest and most diverse counties in California and serves a multitude of culturally, ethnically, and linguistically diverse communities.
The County of San Mateo, as an employer, is committed to advancing equity in order to ensure that all employees are welcomed in a safe and inclusive environment. The County seeks to hire, support, and retain employees who reflect our diverse community. We encourage applicants with diverse backgrounds and lived experiences to apply. Eighty percent of employees surveyed stated that they would recommend the County as a great place to work.
San Mateo County is an equal opportunity employer committed to fostering diversity, equity, and inclusion at all levels.
Analyst: Sedrick Dixon (01242024) (Controllers Division Manager – D026)
Salary : $154,856 - $193,544
