Senior Management Analyst (Departmental Promotional Only)

The County Executive's Office is seeking qualified applicants for this departmental promotional only recruitment for the position of Senior Management Analyst.    

Under the direction of the County Chief Financial Officer and the Principal Management Analysts, the Senior Management Analyst:

• Plans, oversees, and provides a wide variety of administrative, analytical, and work-flow support on a County-wide level.
• Analyzes practices and procedures and makes recommendations for organizational, operational, policy, and procedural improvements.
• Conducts needs analysis, feasibility studies, and program evaluation for assigned projects and programs.
• Develops, summarizes, and maintains administrative and fiscal records.
• Fosters cooperative working relationships among County departments. 
• Acts as liaison with various community, public, and regulatory agencies. 
• Exercises direct and general supervision over assigned professional, technical, and office support staff, as assigned.
• Performs related work as required.

Senior Management Analyst is the advanced level class in the management analyst series.  Incumbents plan, develop, and implement policies and procedures for a functional area that has county-wide impact, including legislative and regulatory analysis and program evaluation.  Incumbents also facilitate and support the work of county management staff by organizing and overseeing assigned activities and by providing a professional-level resource for organizational, managerial, legislative, and operational analyses and studies.  Responsibilities of the position include performing diverse, specialized, highly complex and politically sensitive work involving significant accountability and decision-making responsibility.  The position may involve frequent contact with the public and other government agencies.  

Duties of the Senior Management Analyst include, but are not limited to the following:

• Develop and implement goals, objectives, policies, procedures, work standards, and administrative control systems.
• Plan, design, coordinate, implement, promote, and oversee complex programs, projects, and initiatives, including legal and regulatory compliance; coordinate with private businesses and governmental agencies regarding the programs as needed.
• Coordinate, oversee, and perform professional-level administrative work in such areas as budget development, financial administration and reporting, human resources, grants, purchasing, loan and contract administration, management, regulatory and legislative analysis, public information, and program evaluation.
• Develop and standardize procedures and methods to improve and continuously monitor the efficiency and effectiveness of operations and service delivery methods and procedures in order to maximize funding and minimize costs; assess and monitor workload and administrative and support systems; identify opportunities for improvement and develop related recommendations.
• Develop and administer program budgets, including cost containment and grant funds disbursement.
• Conduct a variety of analytical and operational studies regarding departmental and program activities; evaluate alternatives, make recommendations, and assist with the implementation of procedural, administrative, and/or operational changes after approval.
• Provide responsible and complex staff assistance, technical and administrative support, and professional and highly technical expertise to Agency staff, boards, committees, and member agencies; research, prepare, and present comprehensive professional, technical, fiscal, and administrative studies, surveys, and reports; develop agenda items for board(s) and committee meetings; review agenda items prepared by others as assigned; present information to the board(s).
• Serve as a liaison with employees, public, and private organizations, community groups, and other organizations; provide information and assistance to the public regarding assigned programs and services; receive and respond to complaints and questions relating to assigned areas of responsibility; review problems and recommend corrective actions.
• Direct, monitor, and evaluate the work of assigned consultants, contractors, and/or grantees according to Agency's standards and pertinent agreements/contracts; develop appropriate contract language; provide clear, concise, and consistent direction; act as the primary resource and representative to consultant, contractor, and/or grantee regarding administrative and operational policies, procedures, and guidelines.
• Participate in the development and reporting of alternate funding sources and ensure that County, state, federal, and funding agency, County accounting and reporting requirements, and applicable laws, regulations, and professional accounting practices are met.
• May participate in selecting, training, motivating, and evaluating assigned staff; provide or coordinate staff training; work with employees to correct deficiencies.
• Direct the work activities of assigned personnel; prioritize and coordinate work assignments; review work for accuracy; recommend improvements in workflow, procedures, and use of equipment and forms.
• Perform other duties as assigned.

Education and Experience:

Any combination of education, training, and experience that would provide the required knowledge, skills, and abilities is qualifying.  A typical way to obtain the required qualifications would be:

• Equivalent to graduation from an accredited four-year college or university with major coursework in business or public administration, economics, planning, finance, or a related field, and five (5) years of increasingly responsible professional administrative and analytical experience in municipal government, including experience in budgeting, strategic planning, policy analysis, and organizational development.

Knowledge of:

• Principles and practices of county government management.
• Organizational and management practices as applied to the analysis, evaluation, development, and implementation of programs, policies, and procedures.
• Principles and practices of public administration as applied to operational unit and program administration.
• Principles, practices, and procedures of funding sources and grant funds disbursement.
• Principles and practices of employee supervision, including work planning, assignment, review and evaluation, and the training of staff in work procedures.
• Research and reporting methods, techniques, and procedures.
• Sources of information related to a broad range of municipal programs, services, and administration.
• Applicable Federal, State, and local laws, codes, and regulations.
• Public relations techniques.
• Principles and practices of public agency budget development and administration and sound financial management policies and procedures.
• Principles and practices of contract administration and evaluation.
• Recent and on-going developments, current literature, and sources of information related to the operations of the assigned department.
• Record keeping principles and procedures.
• Modern office practices, methods, and computer equipment.
• English usage, grammar, spelling, vocabulary, and punctuation.
• Techniques for dealing effectively with the public, vendors, contractors, and County staff, in person and over the telephone.
• Techniques for effectively representing the County in contacts with governmental agencies, community groups, and various business, professional, educational, regulatory, and legislative organizations.

Ability to:

• Assist in the development of goals, objectives, policies, procedures, and work standards for the department.
• Coordinate and oversee programmatic administrative, budgeting, and fiscal reporting activities. 
• Plan and conduct effective management, administrative, and operational studies.
• Train staff in work procedures.
• Conduct complex research projects, evaluate alternatives, make sound recommendations, and prepare effective technical staff reports.
• Analyze, interpret, summarize, and present administrative and technical information and data in an effective manner.
• Evaluate and develop improvements in operations, procedures, policies, or methods.
• Research, analyze, and evaluate new service delivery methods, procedures, and techniques.
• Prepare clear and concise reports, correspondence, policies, procedures, and other written materials.
• Interpret, explain, and ensure compliance with County policies and procedures, complex laws, codes, regulations, and ordinances.
• Effectively represent the department and the County in meetings with governmental agencies, community groups, and various businesses, professional, and regulatory organizations, and in meetings with individuals.
• Operate modern office equipment including computer equipment and specialized software applications programs.
• Exercise good judgment, flexibility, creativity, and sensitivity in response to changing situations and needs.
• Use English effectively to communicate in person, over the telephone, and in writing.
• Use tact, initiative, prudence, and independent judgment within general policy, procedural, and legal guidelines.
• Establish, maintain, and foster positive and effective working relationships with those contacted in the course of work.

Departmental Promotional Only. Only current County of San Mateo employees in the County Executive's Office with at least six months (1040 hours) of continuous service in a classified regular, probationary, or extra-help/limited term position prior to the final filing date may apply.  

The examination process will consist of an application screening (weight: pass/fail) based on the candidates' application and responses to the supplemental question. Candidates who pass the application screening will be invited to a panel interview (weight: 100). Depending on the number of applicants, an application appraisal of education and experience may be used in place of other examinations or further evaluation of work experience may be conducted to group applicants by level of qualification. All applicants who meet the minimum qualifications are not guaranteed advancement through any subsequent phase of the examination. All examinations will be given in San Mateo County, California and applicants must participate at their own expense.

IMPORTANT: To apply for this exciting career opportunity, the following materials must be submitted online at https://jobs.smcgov.org. 

1. The standard County of San Mateo Employment Application form
2. Resume
3. A detailed Cover Letter expressing your interest in the position and providing responses to these areas:
   • A description of the skills and experiences you possess that make you uniquely for this position.
   • A description of your leadership style and why you think your leadership skills will help you be successful.

Recruitment Schedule

Final Filing Date: February 12, 2025, at 11:59 PM  

Application Screening: February 18-19, 2025 

Combined Civil Service and Departmental Panel Interviews (tentative):  February 25-27, 2025

About the County

San Mateo County is centrally located between San Francisco, San Jose, and the East Bay. With over 750,000 residents, San Mateo is one of the largest and most diverse counties in California and serves a multitude of culturally, ethnically, and linguistically diverse communities. 

The County of San Mateo, as an employer, is committed to advancing equity to ensure that all employees are welcomed in a safe and inclusive environment. The County seeks to hire, support, and retain employees who reflect our diverse community. We encourage applicants with diverse backgrounds and lived experiences to apply. Eighty percent of employees surveyed stated that they would recommend the County as a great place to work.

The County of San Mateo is an equal opportunity employer committed to fostering diversity, equity, and inclusion at all levels.

Salary : $127,358 - $159,224