What are the responsibilities and job description for the Deputy Director, Facilities and Fleet - Capital Programs position at County of Santa Clara CA?

Salary : $200,814.91 - $257,673.30 Annually

Location : Throughout the County of Santa Clara, CA

Job Type : Executive Management

Job Number : 24-C12-A

Department : Facilities Department

Opening Date : 01 / 02 / 2025

Closing Date : 2 / 13 / 2025 11 : 59 PM Pacific

Bargaining Unit : 91

Description

Under general direction of the Director, Facilities and Fleet, to plan, organize, coordinate and direct the day-to-day operations of the Capital Programs Division. This position is responsible for the management of small to complex construction programs within the County organization.

Filing Period and Application Procedure

Final Filing Date : Thursday, February 13, 2025. The recruitment may be extended or closed as early as 10 days after issue date. You are encouraged to apply as soon as possible and to monitor this site for updated closing information.

For the brochure, click here !

This recruitment requires the submission of an online application. No paper applications will be accepted. Applicants must apply online at

It is important that the following information be included in your application packet as it will be evaluated during the competitive review process :

1. Rsum;
2. References contact information;
3. Cover letter explaining why you are the ideal candidate including specific examples from your experience (maximum of 3 pages);

4. Complete responses to the supplemental questions.

Thorough referencing and a background investigation will be conducted once mutual interest has been established. The finalist will be asked to provide five references, and prior authorization from the finalist will be obtained by Executive Services.

Questions regarding this executive recruitment may be directed to Kendra Conrad, Executive Services at (408) 299.6874 or STAY UP-TO-DATE ON OUR LATEST EXECUTIVE LEADERSHIP RECRUITMENTS

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Typical Tasks

Plans, organizes, directs, and evaluates the day-to-day operations of the Capital Programs Division;

Manages the work of project managers, technical, professional and other staff;

Oversees the management of design and construction projects and provides expertise to project managers;

Ensures adherence to industry standards and practices, and to the County policies and guidelines;

Directs the development of Requests for Proposals (RFP), Requests for Qualifications (RFQ) and participates in the consultant selection process;

Develops and maintains effective communications with the Board of Supervisors, Office of the County Executive, County agency / department heads and staff, other government agencies, consultants, contractors, and subcontractors;

Manages budget development, cost control, and cost reporting systems;

Manages the development of and adherence to project schedules;

Manages capital program expenditures for allocation in accordance with cost sharing agreements, and state and federal grant administration requirements;

Assures that all projects are appropriately initiated, controlled and implemented within budget and time constraints;

May be assigned disaster service worker responsibilities as needed;

Performs related duties as required.

Employment Standards

Considerable education, training and experience which would demonstrate the ability to perform the above management responsibilities and possession of the following knowledge and abilities.

The required knowledge and abilities would typically be acquired through education and experience equivalent to graduation from an accredited college with a degree in an Engineering discipline, Public or Business Administration or a related field and a minimum of 3 (three) years recent experience in the planning, administration and supervision of a capital programs function within a medium to large-sized organization.

Possession of a valid California Driver's License at the time of appointment.

Knowledge of :

Principles and practices of organization, administration, personnel management, labor relations and budgeting;

Small- and large-scale construction project planning, direction and organization;

Capital program cost control, scheduling, claims avoidance and claims analysis;

Federal, state and local construction bidding requirements;

Cost estimating, contract negotiation and administration and project management; and

Applicable laws, regulations and codes which affect public capital and construction programs.

Ability to :

Effectively plan, organize and supervise the activities, functions and staff of a capital programs division;

Manage construction projects and provide expertise on project management;

Develop, implement and monitor uniform policies, procedures and reporting measurements for small to large design and construction projects;

Resolve problems and contract interpretation disputes regarding issues such as scope, criteria, and regulatory requirements;

Establish and maintain cooperative working relationships with representatives of federal, state, regional and city agencies, private contractors, County users, labor unions, and the general public;

Develop, implement and manage standardized systems and processes to effectively and efficiently manage and control all projects;

Develop implement and manage feedback systems to insure continuously improving quality design and construction projects;

Read and interpret contract documents;

Monitor work in progress to insure quality and timely delivery of service; and

Communicate effectively in both oral and written form.

Overview of County of Santa Clara's Executive Leadership Benefits package .

Please answer the following questions and submit your responses with a completed application and resume. This information is REQUIRED, as it will be used to initially determine minimum qualifications. For those applicants meeting the employment standards, this information will be critical in the subsequent competitive assessment to identify those candidates to be invited to the oral examination. Resumes will not be accepted in lieu of required supplemental responses. You may attach a separate sheet and type "see attached" in the required field for each question. If you are attaching a separate document to answer the supplemental questionnaire, the responses should be limited to 2-3 pages. Do you understand this requirement?

Please describe your experience in the planning, administration, and supervision of capital programs within a medium to large organization. In your response, include the following : a) Your functional area(s) of responsibility; b) The size and type of the organization; c) Your position and the position you reported to; d) The number and level of staff managed.

Describe your experience working with the Department of Health Care Access and Information (HCAI). Specifically, how have you navigated their processes, and what role have you played in utilizing or supporting HCAI's data, regulations, or services in your previous positions? If no experience, type "N / A."

Describe your experience working with the California Building Code (CBC). Provide specific examples of how you have applied the CBC in past projects, including any challenges you faced and how you addressed them. If no experience, type "N / A."

Describe your experience working with the California Public Contracts Code and / or the Federal Acquisition Regulation. Include specific examples of how you have applied specific guidelines in your previous roles and how you ensured compliance with certain provisions during public contracting processes. If no experience, type "N / A."

Please provide any other relevant information that would demonstrate your qualifications for this position.

Required Question

Salary : $200,815 - $257,673

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