Account Clerk III

THE CURRENT VACANCY IS IN THE SHASTA COUNTY

HEALTH AND HUMAN SERVICES AGENCY

ADMINISTRATION BRANCH

ORAL EXAM IS TENTATIVELY SCHEDULED FOR FEBRUARY 2025

SEE “SPECIAL REQUIREMENT” SECTION REGARDING 

POSSESSION OF A VALID DRIVER’S LICENSE 

RESPONSES TO SUPPLEMENTAL QUESTIONS REQUIRED

FINAL FILING DATE: FEBRUARY 18, 2025 AT 9:00 AM

SALARY INFORMATION

$3,665 - $4,678 APPROXIMATE MONTHLY* / $21.14 - $26.99 APPROXIMATE HOURLY*

*Please refer to the UPEC Bargaining Unit Memorandum of Understanding for potential future salary increases* Please visit https://www.shastacounty.gov/personnel/page/labor-agreements-mous.

ABOUT SHASTA COUNTY

Shasta County offers all the amenities of the big city while retaining a comfortable small-town atmosphere.  With its natural beauty, affordable housing, excellent educational system, abundance of recreational opportunities, and excellent quality of life, Shasta County is a great place to live, work, and raise a family.

ABOUT THE DEPARTMENT

Health and Human Services Agency

The Shasta County Health and Human Services Agency (HHSA) partners with communities to protect and improve the health and well-being of Shasta County residents. Established in 2006, the HHSA is organized into four branches: Behavioral Health & Social Services, Public Health, Economic Mobility, with a centralized Administration Services. The HHSA promotes optimal health for all. The frail, the abused, the mentally ill and those without resources look to the HHSA for services and resources to meet their basic needs, and to protect their health and safety. This transformation improves efficiency, avoids unnecessary duplication of effort, encourages collaboration among programs and organizes the HHSA’s services to be more responsive to the needs of the public.

Administrative Services includes Contracts, Asset Management, Fiscal, Financial Audits and Control, Medical Billing, HHSA Planning and Community Relations and Education. Each of these groups support the branches to help them achieve their goals.

ABOUT THE POSITION

Under limited supervision, the Account Clerk III performs the more difficult and specialized clerical accounting duties in the preparation and maintenance of financial and statistical records in an automated environment; explains rules, policies, and operations related to assigned work area; and performs related work as required. The successful candidate(s) will alternate between two primary functions: auditing biweekly timecards for payroll and reviewing, tracking, or auditing vendor payments for compliance with contracts.   Ancillary duties may include reconciling accounts, processing journal entries or purchase orders and special projects.  There are two positions available in this unit.

DISTINGUISHING CHARACTERISTICS

The Account Clerk III is the advanced journey level in the Account Clerk series. Incumbents exercise detailed and complex subject matter knowledge of a specific program area or specialized system inherent to the operations of the department.  The duties of the position require the use of independent judgement and initiative.  

IDEAL CANDIDATE

The ideal candidate will have excellent communication skills AND at least one year of experience in an Accounting, or Business field and/or relevant work experience that demonstrates knowledge of audit, compliance, data entry, complex bookkeeping, and financial records keeping functions. The candidate will possess a strong work ethic and commitment to meeting deadlines. This role requires strong analytical and problem-solving skills, as well as the ability to work independently and as part of a team.   

Duties may include, but are not limited to, the following: assists internal clients by answering inquiries about policies and procedures; obtains information, resolves discrepancies or errors, disperses relevant information, or refers client to the appropriate personnel or location; explains the proper use of forms, documents, and reports; prepares statistical, fiscal, and case record reports required by state, federal, and local agencies; assists with compilation of budget information including work and time records; gathers and arranges information by extracting from source documents or computer reports, and arranging in understandable, presentable, or prescribed format; receives and verifies bills, invoices, vouchers, purchase orders, claims, and related materials; tabulates amounts; codes data for processing; posts revenue and expenditures to daily journals and control registers; adjusts accounts, proofs and balances total against off-setting total or source materials; traces and corrects errors; maintains financial, statistical, work, time, payroll information, and case record information; handles money transactions such as collecting and disbursing monies and other negotiable items related to the department's programs and agency operations; maintains records of receipts; checks, balances, and reconciles cash statements and computerized reports; processes documents such as invoices, purchase orders, and other records; answers telephone to provide, elicit, or verify information or data; may operate automated systems to produce notices, checks, graphs, charts, letters, reports, legal documents, spreadsheets, and standardized forms that are required for the maintenance of fiscal and statistical reports; may trouble-shoot problems relating to automated systems; performs related duties as assigned.

It is the responsibility of applicants to identify in their application materials how they meet the minimum qualifications listed below.

Knowledge of: Advanced mathematics such as complex decimal, fraction, and percentage formulas and calculations; grammar, vocabulary, spelling, punctuation and composition; office and department practices, procedures, programs, services, policies, regulations, and automated systems; laws, rules, and regulations governing the maintenance of account, fiscal, and case records in the area assigned; programs, goals, and purpose of the assigned department; principles of lead supervision and training; methods and techniques used in researching, proofing, evaluating, gathering, organizing, and arranging data; common spreadsheet and database software packages. 

Ability to: Verify, compile, reconcile, and interpret the more difficult and complex financial and statistical data; make arithmetic computations with speed and accuracy; calculate solutions to math problems including addition, subtraction, division, multiplication, percentages, decimals, and fractions; lead and train subordinate employees effectively; establish and maintain effective working relationships; understand and apply specific rules, codes, regulations, procedures, policies, and precedents; select, interpret, and explain regulations and procedures to others; communicate effectively both verbally and in writing; use independent initiative and discretion in organizing and completing work; research, proof, evaluate, gather, organize, and arrange a diversity of information; perform a variety of more difficult fiscal and statistical record keeping assignments; maintain journals, ledgers, and complex accounting and case records.

SPECIAL REQUIREMENTS

SUPPLEMENTAL QUESTIONS

Responses to the following must be submitted with a completed application.

1. Do you have one (1) year of full-time experience comparable to that of an Account Clerk II with Shasta County or two (2) years of full-time experience performing office support duties relating to fiscal, statistical, and case record maintenance, with one (1) year of experience at the journey level? Yes/No

1. If “yes” to supplemental question #1, Please list the job title(s) and employment dates along with the job duties explaining where you received this full-time experience comparable to an Account Clerk II with Shasta County or full-time experience performing office support duties relating to fiscal, statistical, and case record maintenance, with one (1) year of experience at the journey level. If “no”, write “N/A.”

1. Do you have experience in reviewing timecards for completeness and accuracy?  Yes/No
2. If yes, list how many years you performed these duties. If no, please type "N/A." 
3. Please describe how you stay organized and manage your time effectively.
4. Please describe your experience with accounting software, including the number of years you have used it.
5. I understand if I answered "yes" to the above questions, but did not give the requested details, my application may be considered incomplete and could be screened out?  Yes/No
6. I understand this position requires a valid California Driver’s License. Yes/No

PHYSICAL DEMANDS AND WORK ENVIRONMENT

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel; and talk or hear. The employee frequently is required to reach with hands and arms. The employee is occasionally required to stand; walk; and stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to ten (10) pounds.

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is occasionally exposed to outside weather conditions. The noise level in the work environment is usually moderate.

OTHER CONSIDERATIONS

• All new employees are required to have their paycheck directly deposited to a bank account.
• Some positions may require a valid California driver's license and acceptable driving record according to County policy.
• Reasonable accommodations may be made for those persons who are disabled under the Americans with Disabilities Act to perform the essential functions of the position.
• As part of the selection process, all individuals provided with a preliminary offer of employment with Shasta County will be subject to a background investigation, including a criminal history check (primarily completed through the taking of fingerprints). An image of your fingerprints will be captured and sent to the California Department of Justice (DOJ) and the Federal Bureau of Investigation (FBI). The resulting report of your conviction history, (if any), will be evaluated along with the other information received in connection with your application. Except as otherwise required by law, a criminal conviction will not necessarily disqualify you from the position. The nature of the offense, the date of the offense, the surrounding circumstances, and the relevance of the offense to the position applied for may, however, be considered.
• Based on the results of the background investigation and criminal history check, applicants may then be provided with an offer of employment conditioned on the results of a medical examination, which includes drug/alcohol testing. 

• In accordance with Government Code Section 3100, County employees, in the event of a disaster are considered disaster workers and may be asked to respond accordingly.
• Positions in this classification are covered by a collective bargaining agreement between the County and the United Public Employees of California – General Unit.  

Shasta County Personnel will accept applications and responses to the supplemental questions until 9:00 a.m., on February 18, 2025. A Resume and/or Cover Letter will be accepted in addition to the application form but will not serve as a substitute for a completed application. It is not acceptable to complete the application with statements such as, “Refer to Resume and/or Cover Letter,” or “See Attached Resume and/or Cover Letter” the employment application must be completed in its entirety prior to submission. Incomplete applications will not be processed. Closing date postmarks or faxes will NOT be accepted. This recruitment will establish a list that may or may not be used by other departments. Prior applicants must reapply to be considered. 

Applicants will be screened and those considered best qualified will be invited to appear for an oral and/or written examination. Meeting the announced requirements does not guarantee inclusion into the selection process. Depending upon the number of applications received, the selection process may consist of additional application screening, written and/or practical exam(s), oral interview, or any combination thereof. 

Veterans' Credit: Veterans (as defined by California Government Code section 18973) who have been discharged from military service under conditions other than dishonorable and who receive a passing score on all components of the employment examinations (up to and including oral examinations) shall receive credit for an additional five points to be added to their final examination score. To be considered for this credit, a veteran MUST provide a copy of his or her discharge document (DD-214 or equivalent) and information as to the type of discharge (honorable, dishonorable, etc.) WITH THE EMPLOYMENT APPLICATION ON OR BEFORE THE FINAL FILING DATE. 

Applicants are encouraged to apply on-line at www.ShastaCountyCareers.com or submit an application to the Shasta County Personnel Office.

Arrangements may be made to accommodate applicants with disabilities. Requests for accommodations may be made to the Shasta County Personnel Office by the filing deadline posted on this bulletin. Shasta County does not discriminate on the basis of disability. If you feel you are being denied service based on a disability, our ADA Coordinator may be reached at (530) 225-5515; relay service (800) 735-2922; fax (530) 225-5345.

Shasta County will consider qualified applicants with a criminal history pursuant to the California Fair Chance Act. You do not need to disclose your criminal history or participate in a background check until a conditional job offer is made to you. After making a conditional offer and running a background check, if Shasta County is concerned about a conviction that is directly related to the job, you will be given the chance to explain the circumstances surrounding the conviction, provide mitigating evidence, or challenge the accuracy of the background report. Find out more about the Fair Chance Act by visiting calcivilrights.ca.gov/fair-chance-act.

SHASTA COUNTY IS AN EQUAL OPPORTUNITY EMPLOYER

Shasta County Personnel

Salary : $43,980 - $56,136