Clerk/Elections Specialist I/II/III

THE CURRENT VACANCY IS IN THE SHASTA COUNTY

COUNTY CLERK/ELECTIONS

ORAL EXAM IS TENTATIVELY SCHEDULED FOR MARCH 2025

RESPONSES TO SUPPLEMENTAL QUESTIONS REQUIRED

FINAL FILING DATE: MARCH 6, 2025 AT 12:00 PM

SALARY INFORMATION

Clerk/Elections Specialist I: $3,015 - $3,849 APPROXIMATE MONTHLY* / $17.39 - $22.21 APPROXIMATE HOURLY*

Clerk/Elections Specialist II: $3,276 - $4,181 APPROXIMATE MONTHLY* / $18.90 - $24.12 APPROXIMATE HOURLY*

Clerk/Elections Specialist III: $3,612 - $4,610 APPROXIMATE MONTHLY* / $20.84 - $26.60 APPROXIMATE HOURLY*

*Please refer to the appropriate Bargaining Unit Memorandum of Understanding for potential future salary increases* Please visit https://www.shastacounty.gov/personnel/page/labor-agreements-mous.

ABOUT SHASTA COUNTY

Shasta County offers all the amenities of the big city while retaining a comfortable small-town atmosphere.  With its natural beauty, affordable housing, excellent educational system, abundance of recreational opportunities, and excellent quality of life, Shasta County is a great place to live, work, and raise a family.

ABOUT THE DEPARTMENT

Shasta County's Election Administration and Voter Registration Department is responsible for registering voters, providing services to candidates, and conducting general and special elections. In addition, The County Clerk serves the public as licenser of marriage licenses, filer of fictitious business name statements, and is an authorized passport acceptance agent in Shasta County.

ABOUT THE POSITION

Clerk/Elections Specialist I:

Under supervision, coordinate and perform election activities and information systems keying; learn and interpret and implement statutory regulations and policy; prepare marriage licenses, passport filings, notary papers, applications for bonded technicians; accept, review, and process documents for filing; determine appropriate fees on official filings; certify identity of applicants.

Clerk/Elections Specialist II:

Under general supervision, coordinate and perform journey level election activities and information systems tasks; interpret and implement statutory regulations and policy; prepare marriage licenses, passport filings, notary papers, applications for bonded technicians; accept, review, and process documents for filing, determine appropriate fees on official filings; certify identity of applicants.

Clerk/Elections Specialist III:

Under minimal supervision, coordinate and perform a wide variety of highly responsible, specialized, and technical election activities and information systems tasks; perform special assignments; may serve as a lead worker and provide training and work assignments to a group of Clerk/Elections staff; and perform related work as required.

DISTINGUISHING CHARACTERISTICS

Clerk/Elections Specialist I:

Clerk/Elections Specialist I is an entry-level class in the series. Incumbents perform functions with limited responsibility. The duties performed are of a less complex and more routine nature, increasing in complexity with time and training. Work is initially under immediate supervision while learning specific job tasks as performed within the Department's operations. This classification is distinguished from that of Clerk/Elections Specialist II because employees perform a lower level of tasks and responsibilities than those assigned to the journey level, and work under closer supervision while learning job tasks, progressing to the journey level as procedures and processes of assigned area of responsibility are mastered.

Clerk/Elections Specialist II:

Clerk/Elections Specialist It is a journey-level class in the series. Incumbents in this class are distinguished from Clerk/Elections Specialist I by the level of responsibility assumed, the complexity of duties assigned, independence of action taken, and by the nature of the public contact made. Employees perform the most difficult and responsible types of duties within this series and must be able to independently run the day-to-day operations of multiple work units within the County Cleric/Elections office.

Clerk/Elections Specialist III:

The Clerk/Elections Specialist III is the advanced journey level in the Clerk/Elections Specialist series.  Positions at this level differ from the lower level of Clerk Elections Specialist I/II by the complexity and difficulty of the work performed.  The Clerk/Elections Specialist III class may provide supervision and training to assigned staff and may participate in special projects such as audits and/or quality control reviews.

IDEAL CANDIDATE

The ideal candidate will have one or more years of increasing responsibility performing complex business office tasks, including customer service, data entry, database management, document preparation and analysis, and creating and utilizing documents and spreadsheets in Microsoft Word and Excel. This position will most likely require candidates work some evenings and Saturdays.

Participates in the day-to-day operations of the candidate services section; provides factual information over the telephone and in person to the public regarding simple election procedures; assists with the maintenance of precinct and absentee supplies, voting booth maintenance, and packing operations. Oversees, monitors, and participates in the day-to-day operations of the Voter Registration/Outreach Section including responsibility for all voter registration records, backup and maintenance of voter rolls, record verification procedures, signature checking control; issues and receives absentee/mail ballots and processes for counting. Receives, prepares and enters source documents, verifies accuracy of data entered; maintains records; applies daily transactions to the elections management database system;  refers various technical manuals to determine and implement processing and operating procedures; verifies data processing outputs for accuracy; participates in the day-to-day operations of the Clerk functions of the office; accepts and processes applications for marriage licenses and passports; administers oaths and explains to applicants their further responsibilities; accepts and processes fictitious business name statements; files and processes voter registration; files Grand Jury reports; registers process servers and professional photocopiers, and issues appropriate identification cards; and provides appropriate forms. Participates in the maintenance of filing and record keeping systems. Prepares routine and non-routine correspondence, reports, communications, memorandums, etc. to provide information, answers inquiries, and/or responds to requests. Other duties as assigned.

It is the responsibility of applicants to identify in their application materials how they meet the minimum qualifications listed below.

Any combination of education and experience sufficient to directly demonstrate possession and application of the following:

Clerk/Elections Specialist I:

Knowledge of:  Modern office methods, procedures, and equipment; record keeping principals and procedures; basic business data processing principles, office administration practices and procedures including filing and Operation of standard office equipment; and the election process.

Ability to:  Organize, research, and coordinate files and databases; use initiative and sound independent judgement within established guidelines and perform detailed clerical work with accuracy and with increasing independence; understand, explain, and apply legal regulations and procedures; make accurate arithmetic calculations including percentages and decimals; train, coordinate, and monitor the work of others including regular and temporary staff doing a variety of detailed clerk and election functions; and deal courteously and tactfully with other employees and public.

Clerk/Elections Specialist II:

Knowledge of: Modern office methods, procedures, and equipment; relevant statutes and ordinances governing election laws, regulations, and procedures; general laws, regulations and codes governing clerk operations; record keeping principals and procedures; basic business data processing principles; and office administration practices and procedures including filing and operation of standard office equipment.

Ability to: Perform specialized and complex clerk and election support work; organize, research, and coordinate files and databases; use initiative and sound independent judgement within established guidelines and perform detailed clerical work with accuracy and without continuous supervision; understand, explain, and apply legal regulations and procedures; make accurate arithmetic calculations including percentages and decimals; train, coordinate, and monitor the work of others including regular and temporary staff doing a variety of detailed clerk and election functions; and deal courteously and tactfully with other employees and public.

Clerk/Elections Specialist III:

Knowledge of: Modern office methods, procedures, and equipment; relevant statutes and ordinances governing election laws, regulations, and procedures; general laws, regulations, and codes governing clerk operations; record keeping principals and procedures; basic business data processing principles; and office administration practices and procedures including filing and operation of standard office equipment.

Ability to: Perform, monitor, and audit specialized and complex clerk and election support work; organize, research, and coordinate files and databases; use initiative and sound independent judgement within established guidelines and perform detailed clerical work with accuracy and without continuous supervision; understand, explain, and apply legal regulations and procedures; make accurate arithmetic calculations, including percentages and decimals; train, coordinate, and monitor the work of others, including regular and temporary staff doing a variety of detailed clerk and election functions; and deal courteously and tactfully with other employees and public.

MINIMUM QUALIFICATIONS

Clerk/Elections Specialist I:

One (1) year of journey level clerical experience including customer service (e.g. problem solving for members of the public using complex rules or regulations) and hands-on use of automated systems.

Clerk/Elections Specialist II:

One (1) year of experience comparable to a Clerk/Elections Specialist I with Shasta County.

Clerk/Elections Specialist III:

Two (2) years of experience comparable to a Clerk/Elections Specialist II with Shasta County.

SUPPLEMENTAL QUESTIONS

Responses to the following must be submitted with a completed application:

1. Please list your journey level clerical experience. If none, please write “N/A.”
2. Please list your experience providing customer service (e.g., problem solving for members of the public using complex rules or regulations) and hands-on use of automated systems. If none, please write “N/A.”
3. Please list your experience handling legal documents in any field. If none, please type “N/A.”
4. Please describe your experience working with the Microsoft Office applications Word, Excel, and Outlook. If none, please type “N/A.”

PHYSICAL DEMANDS AND WORK ENVIRONMENT

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

On a continuous basis, sit at desk or stand for long periods of time. Intermittently twist to reach equipment surrounding desk; perform simple grasping and fine manipulation; use telephone and communicate through written means.

While performing the duties of this job, the employee is regularly required to use hands to fingers, hand, or feel object, tools, or controls; reach with hands and arms; and talk or hear. The employee is occasionally required to stand, walk, sit, climb or balance; and stoop, kneel, crouch, or crawl.

The employee must regularly lift and/or move up to 10 pounds, frequently lift and/or move up to 25 pounds, and occasionally lift and/move up to 50 pounds. Specific vision abilities required by this job include close vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

OTHER CONSIDERATIONS

• All new employees are required to have their paycheck directly deposited to a bank account.
• Some positions may require a valid California driver's license and acceptable driving record according to County policy.
• Reasonable accommodations may be made for those persons who are disabled under the Americans with Disabilities Act to perform the essential functions of the position.
• As part of the selection process, all individuals provided with a preliminary offer of employment with Shasta County will be subject to a background investigation, including a criminal history check (primarily completed through the taking of fingerprints). An image of your fingerprints will be captured and sent to the California Department of Justice (DOJ) and the Federal Bureau of Investigation (FBI). The resulting report of your conviction history, (if any), will be evaluated along with the other information received in connection with your application. Except as otherwise required by law, a criminal conviction will not necessarily disqualify you from the position. The nature of the offense, the date of the offense, the surrounding circumstances, and the relevance of the offense to the position applied for may, however, be considered. 
• Based on the results of the background investigation and criminal history check, applicants may then be provided with an offer of employment conditioned on the results of a medical examination, which includes drug/alcohol testing. 

• In accordance with Government Code Section 3100, County employees, in the event of a disaster are considered disaster workers and may be asked to respond accordingly.
• Positions in this classification are covered by a collective bargaining agreement between the County and the United Public Employees of California – General Unit.  

Shasta County Personnel will accept applications and responses to the supplemental questions until 12:00 p.m., on March 6, 2025. A Resume and/or Cover Letter will be accepted in addition to the application form but will not serve as a substitute for a completed application. It is not acceptable to complete the application with statements such as, “Refer to Resume and/or Cover Letter,” or “See Attached Resume and/or Cover Letter” the employment application must be completed in its entirety prior to submission. Incomplete applications will not be processed. Closing date postmarks or faxes will NOT be accepted. This recruitment will establish a list that may or may not be used by other departments. Prior applicants must reapply to be considered. 

Applicants will be screened and those considered best qualified will be invited to appear for an oral and/or written examination. Meeting the announced requirements does not guarantee inclusion into the selection process. Depending upon the number of applications received, the selection process may consist of additional application screening, written and/or practical exam(s), oral interview, or any combination thereof. 

Veterans' Credit: Veterans (as defined by California Government Code section 18973) who have been discharged from military service under conditions other than dishonorable and who receive a passing score on all components of the employment examinations (up to and including oral examinations) shall receive credit for an additional five points to be added to their final examination score. To be considered for this credit, a veteran MUST provide a copy of his or her discharge document (DD-214 or equivalent) and information as to the type of discharge (honorable, dishonorable, etc.) WITH THE EMPLOYMENT APPLICATION ON OR BEFORE THE FINAL FILING DATE. 

Applicants are encouraged to apply on-line at www.ShastaCountyCareers.com or submit an application to the Shasta County Personnel Office.

Arrangements may be made to accommodate applicants with disabilities. Requests for accommodations may be made to the Shasta County Personnel Office by the filing deadline posted on this bulletin. Shasta County does not discriminate on the basis of disability. If you feel you are being denied service based on a disability, our ADA Coordinator may be reached at (530) 225-5515; relay service (800) 735-2922; fax (530) 225-5345.

Shasta County will consider qualified applicants with a criminal history pursuant to the California Fair Chance Act. You do not need to disclose your criminal history or participate in a background check until a conditional job offer is made to you. After making a conditional offer and running a background check, if Shasta County is concerned about a conviction that is directly related to the job, you will be given the chance to explain the circumstances surrounding the conviction, provide mitigating evidence, or challenge the accuracy of the background report. Find out more about the Fair Chance Act by visiting calcivilrights.ca.gov/fair-chance-act.

SHASTA COUNTY IS AN EQUAL OPPORTUNITY EMPLOYER

Shasta County Personnel

1450 Court Street, Suite 348; Redding, CA 96001; (530) 225-5515

Salary : $36,180 - $55,320