Assessor-Recorder Technician I/II

General Statement of Duties:
Assessor-Recorder Technician I - Under general supervision, to perform a variety of entry level, specialized clerical and technical duties related to the operations of the Assessor-Recorder's Office; and to perform related work as required.
Assessor-Recorder Technician II - Under general supervision, to perform a variety of  complex specialized clerical and technical duties related to the operations of the Assessor-Recorder’s Office; and to perform related work as required.

Reports to:
Administrative Assessment Supervisor or County Recording Supervisor, Deputy Assessor- Recorder, Assistant Assessor-Recorder, and Assessor-Recorder
 
Classifications Supervised:
Assessor-Recorder Technician I- This is not a supervisory class. 
Assessor-Recorder Technician II -This is not a supervisory class. However, incumbents may provide some lead direction and coordination for other Assessor-Recorder Office support staff. Essential Functions:

Assessor-Recorder Technician I -
(The following is used as a partial description and is not restrictive as to duties required.)
This is the entry and first working level in the Assessor- Recorder Technician class series.  
 
In the Assessor’s Office, learns and performs entry level work in the preparation, processing, and maintenance of the assessment roll; assists the public at the counter, answers and routes phone calls to appropriate staff members; analyzes documents and applies appropriate tax law, maintains records and indexes involving ownership, exemption, mailing addresses and tax area codes; identifies documents by entering parcel numbers; assembles and transfers information from other sources; verifies information received on various forms, logs, files, etc.; sorts forms returned by public for correct processing and routing; types letters from rough drafts, types reports, form letters, and statistical data; assists other Assessor-Recorder Technicians in specialized areas, searches and copies documents, receives and receipts monies; receives and distributes mail, operates computer and various office and copying equipment.
 
In the Recorder’s Office, learns to receive and check for acceptability and accuracy from a variety of legal instruments; examines documents submitted for recording to determine if document is in accordance with laws governing recording; determines recordability, determines the proper recording fee, and records documents; maintains and does indexing and/or verifying to create indexes of official records; prepares documents for imaging, scans images; reviews scanned images for accuracy; maintains simple statistical reports and cash drawers; accepts birth, marriage, and death certificates, maintains vital statistics indexes; provides public a variety of information and assists public at the counter, on the telephone, and by mail.     

Knowledge of:
Modern office practices and procedures; operation of office equipment; common terminology routinely used in legal documents; clerical practices and procedures; windows-based computer software.
 
Ability to Learn:

• Functions, policies, and procedures of the Assessor-Recorder's Office.
• Codes and laws affecting the ownership and appraisal of property.
• Laws, rules, regulations, and policies affecting the recording of documents and assessment of documentary transfer tax.
• General knowledge of terminology, concepts, methods and procedures used in assessment of property.
• Methods and practices of updating and maintaining assessment rolls.
• Computers and software used in maintaining Assessor-Recorder's Office records.
• Read and understand codes, statutes, and information related to Assessor- Recorder's Office support work and make decisions based on the analysis of legal documents processed by the Assessor-Recorder's Office.

Desired Skills:

• Follow oral and written directions.
• Gather and organize data and information.
• Assist with the preparation of reports.
• Make mathematical calculations quickly and accurately.
• Work with computerized information systems and use a computer for maintaining and updating assessment roll and property information.
• Deal tactfully and courteously with the public and other staff when explaining the functions and policies of the Assessor-Recorder's Office.
• Establish and maintain cooperative working relationships.
• Type at a speed necessary for successful job performance.

Assessor-Recorder Technician II -
In the Assessor’s Office, performs  complex technical and clerical duties related to the preparation, processing, and maintenance of the assessment roll; assists the public in interpreting assessment laws and procedures, resolving problems, searching and checking title of property; analyzes documents and applies appropriate tax law; maintains records and indexes involving ownership, exemptions, mailing addresses and tax area codes; identifies documents by entering parcel numbers; enters new boat and aircraft values, change of ownership and other data; verifies information received on various forms, logs, files, etc.; answers  and routes calls to appropriate staff members; assists the public at the counter; sorts, files, and copies a variety of information; analyzes and applies exemptions as outlined in the Revenue and Taxation Codes; calculates prorated tax amounts; assists other Assessor-Recorder Technicians in specialized areas.
 
In the Recorder’s Office, receives and checks for acceptability and accuracy from a variety of legal instruments; examines documents submitted for recording to determine if document is in accordance with laws governing recording; determines recordability, determines the proper recording fee, and records documents; answers inquiries from public concerning procedures and requirements and assists   them in locating records; maintains and does indexing and/or verifying to create indexes of official records; takes orders, collects fees,; may maintain accounting records; searches and copies documents; prepares documents for imaging; scans images, reviews scanned images for accuracy; mails recorded material to owner; makes certified copies; maintains simple statistical reports and cash drawers; accepts birth, marriage, and death certificates; maintains vital statistics indexes; provides public a variety of information and assists public at the counter, on the telephone, and by mail.

Knowledge of:

• Functions, policies, and procedures of the Assessor-Recorder's Office.
• Basic knowledge of codes and laws affecting the assessment of businesses, personal property, and fixtures and ownership.
• Methods, practices, and procedures used in appraising real and personal property.
• Good public relations techniques.
• Computers and software used in maintaining Assessor's Office records and information.
• Common methods of describing real property.
• Policies and regulations relating to the recording, processing, indexing, verification, and archival of legal documents.
• Laws, rules and regulations affecting the assessment of documentary transfer tax.
• Computers and software used in maintaining Recorder's Index, processing digital images, and overall quality control.

Ability to:

• Perform a variety of the most complex, specialized Assessor-Recorder's Office technical support work.
• Read, understand, and apply codes, statutes, and information related to the appraisal and valuation of property and Assessor's Office technical support work.
• Gather, analyze, and organize data and information, drawing logical conclusions.
• Prepare and analyze detailed reports.
• Work with computerized information systems and use a computer for maintaining and updating property information and determining the value of real and personal property.
• Examine and determine the acceptability of legal documents for recording.
• Interpret, explain, and apply a variety of rules and regulations relating to the functions of the Recorder's Office.
• Answer inquiries from the public concerning recording procedures and requirements, and assist them in locating records.
• Maintain vital records including birth, death, and marriage records, along with corresponding indexes and statistical reports.
• Deal tactfully and courteously with the public and other staff when explaining the functions and policies of the Assessor-Recorder's Office.
• Establish and maintain cooperative working relationships.

  Desired Skills:

• Follow oral and written directions.
• Gather and organize data and information.
• Assist with the preparation of reports.
• Make mathematical calculations quickly and accurately.
• Work with computerized information systems and use a computer for maintaining and updating assessment roll and property information.
• Deal tactfully and courteously with the public and other staff when explaining the functions and policies of the Assessor-Recorder's Office.
• Establish and maintain cooperative working relationships.
• Type at a speed necessary for successful job performance. 

Typical Qualifications:
Any combination of training or experience that would provide the knowledge and skills to successfully perform the listed duties is qualifying. A typical way, but not required, to obtain the required knowledge and skills would be:

Assessor-Recorder Technician I -            
-Two years of previous Assessor- Recorder office support work
            Or
-Three years of previous financial and/or statistical record keeping work experience in a position requiring substantial public contact.

Assessor-Recorder Technician II - 
 -One year of previous Assessor-Recorder Office support work experience comparable to that of an Assessor-Recorder Technician I in Siskiyou County.  Must exhibit proficiency in the processes and procedures of both the Assessor's and Recorder's Offices.
 or 
 -Completion of advanced educational training in accounting, economics, business administration or other subjects which provide preparation for certification from the State Board of Equalization may be substituted for the experience.

Special Requirements: 
Possession of, or ability to obtain, an appropriate California Driver's License. TYPICAL PHYSICAL REQUIREMENTS
Sit, stand and walk for extended periods of time; ability to walk in uneven terrain; normal manual dexterity and eye-hand coordination; lift and move objects weighing up to 25 lbs.; corrected hearing and vision to normal range; verbal communication; use of office equipment, including computer, telephone, calculator, copiers, and FAX.

 TYPICAL WORKING CONDITIONS
Work is performed in an office environment; some assignments performed alone in remote locations; continuous contact with other staff and the public.

Salary : $38,813 - $58,718