PERSONNEL ADMINISTRATOR 1

Job Description:
Under general direction, performs various personnel administration functions; advises department personnel regarding compliance with federal, state and local employment laws and regulations; monitors executive office compliance with human resource policy and procedures; researches issues and problems; coordinates personnel programs; supervises assigned staff. Performs other duties as assigned.

Required Qualifications:

QUALIFICATIONS OR EQUIVALENT COMBINATIONS OF TRAINING AND/OR EXPERIENCE:
Completion of a four (4) year degree in a public administration, human resources management and/or related field of training and three (3) years of personnel administration experience or equivalent training and/or experience. Valid State of Ohio motor vehicle operator’s license required.

Knowledge, Skills and Abilities required to perform essential job functions:

• Indicates developed after employment

Comprehensive knowledge of personnel administration, employment laws and regulations; Thorough knowledge of Human Resource Commission rules*; government structure and process*; county government goals and objectives*; department goals and objectives*, department policies and procedures*; interviewing, selection procedures and process; public relations; human relations; government legal principles and practices; statistical analysis; labor/management relations and practices, EEO principles and practices; classification techniques. Ability to use data processing techniques; operate a pc, prepare concise and accurate documentation; develop complex reports and position papers; use proper research methods; generate training documentation; communicate effectively in both written and oral form; handle sensitive inquiries; form contacts with officials and the general public; develop good rapport with employees and government officials.

Work Environment:

The work environment characteristics described here are representative of those that an employee encounters while performing essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Work is performed in an office environment and employee will regularly be exposed to normal hazards associated with an office environment. Occasionally the employee may be required to attend meetings and conferences at times other than normal work hours and on weekends.

Physical Demands:

The physical demands described here are representative of those that an employee encounters while performing essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• While performing the duties of this position, the employee may be required to travel to and access the various assigned work sites.
• Job is physically comfortable. Typically requires sitting, walking, standing, bending, keying, talking, hearing, seeing and repetitive motions; use hands to finger, handle, or feel.
• May occasionally be required to reach with hands and arms and climb or balance. The employee must regularly lift up to 10 pounds and occasionally lift and/or move up to 25 pounds.
• Specific vision abilities required by this job include close visions, distance vision, color vision and peripheral vision.

Licensing/Certification:

Required certification, license and special requirements of position (e.g., physical demands and work environment, safety hazards, ability to access the various work sites, lifting, etc.)
Licenses:

• Requires a valid State of Ohio motor vehicle operator’s license, if utilization of a motor vehicle to perform the essential functions is required.

Job Duties:
The duties listed below are intended to depict tasks performed by this position. * Denotes essential functions of the job.

Personnel Functions: Conduct needs assessments and coordinate recruitment for County positions*; conduct initial interviews, in conjunction with departmental representative, with a reasonable number of qualified applicants*; conduct background checks for top applicants, including reference, employment history and criminal; send for substance abuse testing; assist Executive departments in selection of top applicant(s), provide to the Executive for final approval; prepares and sends correspondence to applicants, including offer of employment and non-selection letters, document applicant status and move through steps in on-line hiring system. Prepare Executive office Personnel Requisitions; upon termination distribute resignation/termination letter along with Personnel Actions to all affected parties. Provides information and documentation on discipline, grievances, arbitrations and other contract related matters, as needed; gathers and prepares concise information and documents on various employment related judicial/administrative proceedings (including unemployment); serves as liaison with legal department on human resource related legal matters; serves as a liaison to department, supervisors and employees. Serve as a Hearing Officer for bargaining and non-bargaining unit disciplinary matters. Prepare training materials, coordinate and conduct training on personnel related topics (e.g., hiring, interviewing, and recruitment).

Administrative Functions: Assists Director and Deputy Directors with research, writing and revision of policy, procedures, processes and employee handbook; assists with ensuring policy, procedures and processes are in compliance with department, county, state, federal laws and rules and collective bargaining agreements. Assists in the coordination and administration of Human Resource Department projects and analysis of operational (technical and non-technical) processes. Attend meetings (e.g., Executive HR staff; Countywide HR Quarterly Meeting; department meetings, as necessary). Complete and submit regular departmental reports (e.g., bi-weekly status reports, monthly PAR sheets)*. Assist Director in preparation for department audits (e.g., Internal Audit, EEOC, DOL, etc.)*.

Other Functions: Provides quality customer service by assisting the public, employees, and other governmental agencies; presents self in a professional, ethical and culturally sensitive manner to co-workers, staff, and the public; adheres to all policies and procedures (e.g. department, Executive, county, federal and state); attends meetings, conferences, workshops, seminars and training to remain current and knowledgeable on policies, regulations, procedures; demonstrates regular and predictable attendance.