What are the responsibilities and job description for the Extra Help - Office Assistant-K position at County of Tulare?
This recruitment will establish an employment list to fill current and any future vacancies for those County departments that have this position. The anticipated life of the employment list is six months. If interested in employment for this position for current or future vacancies, please submit an online application for consideration.
Current vacancy is with the General Services Agency department located in Visalia.
Applications will be reviewed by Tulare County Human Resources & Development. As extra help positions become available, County departments with job openings select the most qualified and appropriate applicant for the position available. The number of hours and duration of employment varies by each assignment. Extra help employees may work in a variety of County departments in locations throughout the geographic county area.
Extra help employees may not work more than 1,559 hours in any fiscal year from July to June. An extra help employee who mistakenly works in excess of 1,559 hours in a fiscal year does not become a probationary or regular employee. Applications will be active for six months. If you are hired for extra help and you complete a work assignment and then if you wish to be employed again, you must resubmit an Extra Help application online. There are no benefits associated with extra help positions. See regular job specifications for complete job duties and requirements.
Perform a wide variety of typing, keyboarding, specialized and/or general clerical duties related to assigned functional area and Department; type/keyboard, proofread, and process a variety of documents including general correspondence, memos, and statistical charts from rough drafts (handwritten, typed or computer), dictaphone recordings, or verbal instructions; act as a receptionist, answer the telephone, and wait on the general public, giving information on Department policies and procedures as required; perform a wide variety of routine clerical work including filing, billing, checking, and recording information on records; perform a variety of supportive office functions including receiving, sorting, and distributing incoming and outgoing correspondence; issue, receive, and process various applications, permits and other forms; order, store, and distribute office supplies; plan work according to production schedules and suggest minor changes in procedures to correct operational problems; may provide lead supervision to lower-level clerical assistants; may assist in the hiring and training of new employees; may operate a variety of office automation and peripheral equipment, and a variety of office related appliances; may prepare and process payroll records; perform routine office equipment checks to determine cause of problems; report needed repairs; may undertake and complete a variety of office assistance projects requiring independent judgment, initiative, and the maintenance of confidentiality.
Minimum qualifications are used as a guide for establishing the education, training, experience, special skills, and/or license which are required and equivalent to the following.
Education: Equivalent to completion of the twelfth (12th) grade.
Experience: Six months of general clerical experience, OR completion of an approved office support program from an accredited business/community college or adult school.
Knowledge of: English usage, spelling, grammar, and punctuation; basic math including fractions, decimals, and percentages; alphabetical, numerical, and non-numerical filing systems and procedures; report and form design and production methods.
Skill/Ability to: Work and communicate effectively with people of various education and socioeconomic backgrounds by respecting beliefs, interpersonal styles and behaviors of both clients and co-workers; operate contemporary office equipment inclusive of computer, keyboard, and all applicable electronic equipment; learn the organization, procedures and operating functions of the County Department to which assigned; perform routine clerical work including the maintenance of appropriate records and the preparation of general reports; verify and check files and data; understand and carry out verbal and written instructions; establish and maintain effective working relationships with County staff and the public; speak, read, and write Spanish may be required; organize work and set priorities; perform work with accuracy and attention to detail; work independently; prepare a variety of charts, graphs, and other special documents; analyze and correct operational, procedural, and programmatic problems encountered in the course of work; type/keyboard accurately; assist in training new employees; operate office automation and related equipment, format documents, and perform difficult operations.
DESIRABLE EMPLOYMENT STANDARDS
Knowledge of: Basic office procedures and clerical functions, including alphabetical and numerical filing systems; modern office functions, duties, and procedures; office automation terminology and basic operation of office automation equipment; report and forms design and production; collect information, establish facts, and take appropriate action; train and assist new employees.
Skill/Ability to: Express ideas clearly and concisely in writing; recognize and maintain confidentiality of information in compliance with department regulations; code, sort, post, check, or verify detailed and routine data and maintain logs and records; type at a speed of 45 words per minute; be bilingual in Spanish.
Conditions of Employment
Candidates selected will be required to pass a pre-employment drug and alcohol screening. Additionally, a background investigation may also be conducted, which may include a re-investigation every 10 years for some positions. An Employment Eligibility Verification using E-Verify may be required on the first day of employment for some positions. Some job classes may also require a physical exam.
College Cost Reduction Access Act
This may be a qualifying position for student loan forgiveness through the College Cost Reduction and Access Act (CCRAA). Only student loan payments made after October 1, 2007, and in a qualified repayment plan are eligible. For more information you are encouraged to speak with your student loan servicer or visit: https://studentaid.gov/manage-loans/forgiveness-cancellation/public-service
Salary : $18 - $22
