Department Clerk II

POSITION:* Department Clerk II- Register of Wills, Recorder of Deeds and Clerk *

of Orphans’ Court Office – Index Room

Office of the Venango County Register & Recorder

Full-Time, 80 hours/pay

DEPARTMENT: Office of the Venango County Register & Recorder

Venango County Courthouse

PAY GRADE: NON-EXEMPT HOURLY TWO

$24,003.4/yr

OVERALL OBJECTIVE OF JOB

To perform specialized clerical duties and responsibilities within the Register of Wills, Recorder of Deeds and Clerk of Orphans’ Court office, specifically in the Index Room.

ESSENTIAL FUNCTIONS OF JOB

1. Types memos; photocopies statements and receipts when required.

2. Uses computer and general index books to look up deeds, mortgages, etc. and makes copies.

3. Answers telephone and takes messages or transfers calls to proper individuals.

4. Greets and assists general public by taking or providing information, explaining the index system and how to use it.

5. Prepares and processes all documents, checking papers as required and preparing them for imaging.

6. Indexes all recorded documents, i.e. deeds, mortgages, etc., on computer.

7. Operates computer, typewriter, adding machine, copier, and other office equipment as needed.

8. Assists in collecting or receiving monies due and maintains accurate records.

9. Assists staff with special projects and assignments as needed.

10. Handles sub-division and survey maps, including the indexing and filing of them in map cabinets.

11. Maintains accounts payable for faxes and prepares monthly statements.

OTHER DUTIES OF JOB

1. Attends meetings and/or training sessions as required.

2. Assists staff with clerical duties in the absence of other clerical staff members, or as needed.

3. Occasionally performs errands as needed to carry out essential job duties.

4. Performs other job-related duties as required.

SUPERVISION RECEIVED

Receives occasional instructions and some supervision from department Supervisor in regard to daily work duties.

SUPERVISION GIVEN

None

WORKING CONDITIONS

1. Works indoors in adequate office space, lighting and ventilation, but subject to fluctuations in temperatures.

2. Works with average indoor exposure to noise and stress, but subject to frequent

disruptions.

3. Normal indoor exposure to dust/dirt.

PHYSICAL/MENTAL CONDITIONS

1. Must possess ability to record, convey and present information, explain procedures and follow instructions.

2. Must be able to sit for long periods throughout the workday, with intermittent periods of standing and walking and occasional periods of bending, twisting, stooping, reaching as necessary to carry out essential job duties.

3. Dexterity requirements range from coordinated movements of fingers/hands for typewriter and computer, to simple dexterity of feet/legs/torso as necessary to carry out job duties.

4. Sedentary work, with occasional lifting/carrying of objects with a maximum weight of ten pounds.

5. Must be able to cope with the physical and mental stresses of the position.

6. Must be able to move frequently throughout the work day as needed to carry out essential job duties.

7. Must be able to pay close attention to details and concentrate on work.

QUALIFICATIONS

A. EDUCATION/TRAINING

High School diploma or equivalency, plus some business/clerical and computer training.

B. WORK EXPERIENCE

1-2 years working experience in office environment, county government or court system. Preference will be given to those with experience in paralegal field or in government or law office.

• Must not appear on Preclusion Lists as defined by “Pennsylvania’s Medical Assistance Bulletin 99-11-05 Provider Screening of Employees and Contractors for Exclusion from Participating in Federal Healthcare Programs.”
• Must successfully complete pre-employment drug screening.

KNOWLEDGE, SKILLS AND ABILITIES REQUIRED

1. Must be able to speak and understand the English language in an understandable manner in order to carry out essential functions of job.

2. Must possess good communication and interpersonal skills.

3. Must possess ability to function independently, have flexibility and the ability to work effectively with clients, co-workers and others.

4. Must possess ability to maintain confidentiality in regard to client information and records.

5. Must possess the technical knowledge of operating personal computers and other office equipment with accuracy and reasonable speed.

6. Must possess general knowledge of modern office practices and procedures and ability to apply same to essential duties of job.

7. Must possess knowledge and ability to practice current and accurate usage of grammar, spelling and filing procedures.

8. Must possess ability to learn assigned clerical tasks and adhere to prescribed departmental procedures.

9. Must possess ability to perform simple math calculations with accuracy and reasonable speed.

10. Must possess ability to learn county and legal rules, procedures and practices as necessary within department.

11. Must possess ability to be able to handle a variety of clerical duties and switch from one to another throughout the workday.

12. Must be able to acquire a thorough knowledge of the index room in order to provide instructions to the general public.

ATTENTION APPLICANTS:

All applicants are required to submit a County Application for Employment in order to be considered for this position.

Veterans claiming veterans’ hiring preference must provide a valid DD214 form that clearly displays an honorable or general discharge and dates of service completed.

In compliance with the Americans with Disabilities Act, the Employer will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective employees and incumbents to discuss potential accommodations with the Employer.

DEADLINE TO APPLY: 03/12/2025 at 4:00 p.m.

EOE M/F/D/V **THE COUNTY OF VENANGO IS A DRUG-FREE WORKPLACE.**

Job Type: Full-time

Pay: From $11.54 per hour

Expected hours: 40 per week

Benefits:

• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Retirement plan
• Tuition reimbursement
• Vision insurance

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

People with a criminal record are encouraged to apply

Work Location: In person

Salary : $24,003