Administrative Specialist - Affordable Housing Specialist

Salary : $48,256.00 - $53,081.60 Annually

Location : Fl 32720, FL

Job Type : Full-Time

Job Number : 25-00183

Department : Community Services

Division : Community Assistance

Opening Date : 01 / 14 / 2025

Closing Date : 1 / 28 / 2025 11 : 59 PM Eastern

Major Functions

The County of Volusia is seeking an experienced Affordable Housing Specialist to join the Community Assistance Division Housing team. This position is located in DeLand, Florida. The Housing Specialist will be responsible for coordination of State and Federal initiatives related to housing programs. The primary responsibility of the candidate is to coordinate strategies or projects utilizing grant funding which may include State Housing Initiatives Partnership (SHIP), HOME Investment Partnership (HOME), or special disaster funding allocations.

Illustrative Duties

NOTE : These are intended only as illustrations of the various types of work performed. The omission of specific duties does not exclude them form the position.) Depending on assignment :

• Coordinates the homebuyer assistance program by completing the following duties that include but aren't limited to determining applicant eligibility, tracking project statuses, managing project budget, preparing mortgage satisfactions and payoffs, monitoring tax deed sales, and mortgage repayments.
• Coordinates the affordable housing partners including eligibility, training workshops, fair housing activities, and ongoing compliance.
• Coordinates the contract management of Community Housing Development Organizations (CHDO) and other; multi-family projects (local government contribution), and small rental developments.
• Prepares template agreements and amendments for homeownership counseling services and processes funding requests.
• Processes and tracks program income received.
• Maintains project budget and client trackers.
• Proposes and interprets policies for division operations.
• Reviews and answers correspondence.
• Coordinates and prepares program reports and performance data.
• Analyzes data and makes recommendations based on analysis.
• Provides public notices; prepares and distributes to news outlets and community organizations.
• Maintains a comprehensive records management system.
• Initiates projects and works independent of close supervision.
• Prepares reports including conclusions and recommendations for solutions of administrative problems.
• Represents division or activity manager at meetings of civic organizations or County staff meetings.
• May serve as backup to the Housing Construction Specialist and complete tasks related to owner occupied rehabilitation projects.
• Performs special projects as directed.
• May be assigned to other county locations based upon operational needs.
• Attends work on a regular and consistent basis.
• Must adhere to Federal, State, County and Local ordinances.
• Responds to emergency situations.

Minimum Requirements

Six (6) years of experience in Business Administration, Public Administration, Political Science, Social Services, or related field, and administrative experience or equivalent experience.

Bachelor's degree in Business Administration, Public Administration, Political Science, Social Services, or related field, and two (2) years administrative experience or equivalent experience.

A comparable amount of education, training and experience may be substituted for the minimum requirements if the comparable experience, training and / or education has a direct relationship to the duties of the position being advertised.

Must possess a valid driver's license at time of hire.

Must possess and maintain a valid Florida Driver's License within thirty (30) days of hire.

Knowledge, Skills & Abilities

Depending on assignment :

Mental Demands : Ability to read and comprehend technical and professional journals and manuals; financial reports, letters, memos, abstracts, instructions; legal documents, ordinances and statutes. Ability to perform general mathematical functions. Ability to write reports, financial reports, memos, letters, instructions and procedures. Ability to speak publicly; conversant in theory and practices of discipline; persuasive speaking. Ability to analyze data and develop conclusions. Ability to identify and resolve problems.

Physical Demands : Sedentary work. Ability to see. Ability to lift 10 pounds, carry, push, pull, handle, climb, crouch / kneel, reach; finger dexterity. Depending on assignment : Visual acuity (peripheral vision and depth perception) necessary to operate a motorized vehicle.

Environmental Demands : Inside work

We offer a competitive and comprehensive benefits package that includes :

HEALTH INSURANCE

RETIREMENT

SUPPLEMENTAL INSURANCE

PAID TIME OFF

HOLIDAYS

The County of Volusia observes the following holidays annually :

ADDITIONAL BENEFITS

Temporary and intermittent employees are not paid for holidays and are not eligible for benefits.

NOTE : Your response to the following supplemental questions must match the information in the work experience section on your application. If your responses do not match, your application will be deemed incomplete and will disqualify you from further consideration.

Do you have a current valid Florida Driver's license?

If you answered "No" to the previous question, will you be able to obtain a Florida driver's license at the time of hire if selected for the position?

Do you possess Bachelor's degree in Business Administration, Public Administration, Political Science, Social Services, or related field?

If you answered "Yes" please list your degree. If you answered 'No" please indicate N / A.

Do you possess (2) years administrative experience or equivalent experience?

If you answered "Yes" to the previous question, please indicate the following :

1) the number of years,

2) position title

3) brief description of your experience and

4) the name of the agency / organization(s).

If you answered "No", please indicate N / A.

If you do not have a Bachelor's degree, do you have at least six (6) years of experience in Business Administration, Public Administration, Political Science, Social Services, or related field, and administrative experience or equivalent experience?

If you answered "Yes" to the previous question, please indicate the following :

1) the number of years,

2) position title

3) brief description of your experience and

4) the name of the agency / organization(s).

If you answered "No", please indicate N / A.

Have you ever worked as a temporary / lease employee for the County of Volusia?

If yes, please indicate when, position title and department / division. If no, please indicate N / A.

Where did you hear about this position?

If you answered "Other" to the previous question, please indicate which specific source.

Required Question

Salary : $48,256 - $53,082