What are the responsibilities and job description for the Office Specialist II - Planning & Development Services position at County of Volusia?
The County of Volusia is seeking an Office Specialist II for the Planning and Development Services division. This position is located in DeLand, Florida, and will be responsible for advanced administrative work, coordinating various staff support/clerical operations, and functioning in a specialized technical staff capacity. Work is performed with a high degree of accuracy without direct, daily supervision. This position provides staff support to the Planning and Land Development Regulation Commission and other boards, which includes attending and scheduling meetings; creating, compiling, and distributing agendas; writing or transcribing meeting minutes; and preparing public notices. This position requires candidates to have excellent communication and customer service skills and strong knowledge of Microsoft Word, Excel, and Adobe or similar software. The preferred candidate (having met the minimum requirements) will have one (1) year of experience interacting with an advisory board or commission including recording and transcribing minutes or two (2) years of experience in a government or legal office.
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| Graduation from high school or possession of a GED and four (4) years of progressively responsible secretarial/administrative assistant or equivalent experience. Two (2) years of post-high school education can be substituted for two (2) years of the required experience. The preferred candidate (having met the minimum requirements) will have one (1) year of experience interacting with an advisory board or commission including recording and transcribing minutes or two (2) years of experience in a government or legal office. **NOTE: This position may be required to perform a skills assessment test. |
- Knowledge of modern office practices and procedures.
- Knowledge of division or department programs.
- Knowledge of the overall function, responsibilities, and services rendered by the division/activity.
- Knowledge of the principles of management and their application to the administration of governmental affairs.
- Knowledge of research techniques.
- May require knowledge of basic accounting principles and procedures.
- Knowledge of business English and basic math.
- Ability to exercise judgment and discretion in applying and interpreting policies and procedures.
- Ability to operate and maintain specialized computer programs, databases, and audio-visual equipment.
- Ability to create, format, and retrieve data using Microsoft Word, Excel, Adobe, and BlueBeam.
- Ability to carry out complex oral and written instructions.
- Ability to establish and maintain effective working relationships with other employees and the general public, and provide excellence in customer service.
- Ability to initiate and install administrative programs and procedures and to evaluate their effectiveness.
- Ability to communicate effectively both orally and in writing.
- Ability to proofread and edit others’ work for spelling, grammar, and formatting.
- Ability to read and understand maps.
- Ability to work under stressful conditions and deadlines.
Salary : $17 - $24
