Administrative Services Division Asst

JOB REQUIREMENTS : WHO WE ARE : The Wood County Human Services Department has great passion for helping the members of our community. As an employer, we strive to provide a work environment where diversity and differing opinions are valued, creativity is encouraged, continuous learning and improvement are fostered, teamwork and open / honest communication are encouraged, and meeting customer needs through quality services is a shared goal across all departments. WHAT WE OFFER : In addition to who we are, Wood County team members are offered competitive salaries, flexible schedules, and excellent benefits including :

• Health Insurance - we offer low premiums and low deductibles, with excellent coverage!
• Dental Insurance
• Vision Insurance
• Wisconsin Retirement System (WRS) - This is one of the best-funded public pension plans in the U.S.!
• 457 deferred compensation plan
• On-Site Training and Continuing Education Credits
• Vacation and Sick Time - Start accruing for both on your first day!
• Paid Holidays
• Flexible Spending Account to set aside pre-tax dollars for childcare and medical expenses
• Life Insurance
• Short and Long-Term Disability
• Wellness Incentive Plan
• Public Student Loan Forgiveness (PSLF) program CURRENT OPPORTUNITY TO JOIN OUR TEAM : The Wood County Human Services Department, has an opening for an Administrative Services Division Assistant Manager. The purpose of this position is to supervise and coordinate all accounting functions within the department information system functions regarding human services programs. The work is performed under the supervision of the Administrative Services Division Administrator. Essential Duties and Responsibilities The following duties are normal for this position. These are not to be construed as exclusive or all-inclusive. Other duties may be required and assigned. -Plans, organizes and supervises the work of assigned fiscal services staff. Prepares and conducts annual performance reviews of assigned staff. -Recommends for hire fiscal services staff, monitors work performance and productivity. Prepares performance evaluations and probationary reviews. -Supervises preparation of payables for purchased services, administrative bills, and journal entries. -Supervises Agency Contract Coordinator position, ensures timely, accurate contract communication with external vendors. -Assists in financial operations, budgeting and general administration. Assists in planning for changes in procedures and new programs. -Monitors budget activity and department contracts with vendors. -Supervises activities related to petty cash account, credit card utilization, agency held gas cards, travel vouchers and deposit of cash and checks. Monitors staff to ensure policies and procedures are followed. -Supervises Human Services balance sheet accounts which includes overseeing the development of monthly financial statements, creation of journal entries for the department and insures the integrity of the general ledger accounts. -Supervises monthly preparation of state and federal reports related to human services including GEARS, Sparc, Youth Aids, Energy Assistance and FSET program. -Works with Administrative Services Division Administrator to ensure fiscal requirements of the Northern Income Maintenance Consortium (NIMC) are meeting all fiscal and contractual requirements. Compiles and prepares fiscal reports for 12 counties in NIMC. Prepares NIMC payments to partner NIMC counties. Attends NIMC meetings as a fiscal representative. -Strong involvement with yearend cost reporting for the Department Long Term Support Program, Intoxicated Driver Program, various DHS & DCF state contract funded programs, Block Grants, NIMC, various Community Resource state contract funded programs, Wisconsin Medicare Cost Report for Community programs, Nursing Home Medicare and Medicad cost reports, and State Mandated Agency Expense and Revenue Reports. Visit for more duties and responsibilities.
• OTHER EXPERIENCE AND QUALIFICATIONS : -Three to five years of progressively responsible accounting experience, preferably in a human services or healthcare agency, with supervisory experience preferred or any combination of education and experience that provides equivalent knowledge, skills, and abilities.
• APPLICATION INSTRUCTIONS : Apply Online :