What are the responsibilities and job description for the Purchasing Assistant position at County of York?
POSITION SUMMARY
The Purchasing Assistant is responsible for processing invoices for all County Departments on a daily basis and to provide assistance in locating various items at the lowest possible cost. Assist with packing stock for deliveries to various departments. Responsible for analyzing/procuring office supplies charged to the County Procurement card.
ESSENTIAL REQUIREMENTS
- Must have a high school diploma
- Business School Training would be preferred
- Must be able to handle multiple tasks at once.
- Working Knowledge in using PC’s including Microsoft Office (word, excel and outlook), internet and various software packages.
- Accurate, organized, self-motivated and detail oriented.
- Ability and willingness to maintain effective working relationships with co-workers, callers, visitors and personnel from other departments and the public.
- Must have minimal errors when completing all duties
- General accounting practice knowledge
ESSENTIAL DUTIES AND RESPONSIBILITIES
- Review all incoming invoices for errors and amend as needed
- Record, scan, and process invoices in timely manner.
- Responsible for packing and unpacking of stock orders approximate 3 times per week.
- Assist in processing purchase orders in the absence of the Purchasing Coordinator.
- Must be able to research problems and assist all departments with the return of supplies to vendors.
- Will be called upon to assist the Director with projects throughout the year
- Must have good communications skills and the ability to deal with vendors, department heads, elected officials, and other individuals to achieve common goals.
- Other reasonable duties assigned by supervisor.
- Fully cross trained in Purchasing Coordinator position in case of illness or vacation.
- Ability to enter orders confidently on websites with limited errors.
- Assist to maintain stock software and confirm all handheld mobile computers are functioning correctly periodically.
- Assist in physical stock count 1 time per month to reconcile with stock software.
- Reconcile and audit credit card statement monthly
- Retrieve and process interoffice and post office mail daily.
Job Type: Full-time
Pay: From $14.71 per hour
Expected hours: 40 per week
Benefits:
- Dental insurance
- Employee assistance program
- Employee discount
- Flexible spending account
- Health insurance
- Health savings account
- Life insurance
- Paid time off
- Referral program
- Retirement plan
- Tuition reimbursement
- Vision insurance
Schedule:
- 8 hour shift
- Day shift
- Monday to Friday
Work Location: In person
Salary : $15
