Court Program Specialist II

We will provide comprehensive training for qualified applicants to ensure your success in this role.

Position Summary:

The essential function of this position within the Circuit is to assist judges and magistrates in the administration and timely disposition of cases in the civil, probate, guardianship, family, domestic violence, and mental health divisions through case management, case monitoring, and program implementation. The employee in this position is responsible for providing information to and interacting with judges, trial court staff, attorneys, litigants, ancillary agency staff, and the general public; reviewing filings; managing and preparing cases for court hearings; attending hearings and other trial court proceedings; maintaining a record/filing system; scheduling hearings; and performing related complex administrative support functions. The employee is also responsible for reviewing time standard reports and serving the court by reviewing court files for timely progression of cases.

Although the work is performed under the close supervision of the Director of Case Management, it requires independent judgment, attention to detail, consistent job performance, reliability, significant organization, excellent communication skills, and the ability to follow the limitations of service guidelines so that the unlicensed practice of law is not performed.

Employees in this classification will be assigned to one or multiple divisions but will be cross-trained in all divisions to assist when necessary. Employees may also perform other duties as assigned and articulated by the Director of Case Management. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position.

Key Responsibilities:

Domestic Violence: Duties and responsibilities relate to domestic violence, repeat violence, dating violence, sexual violence and stalking Injunctions for Protection filed in the Family Court division.

• Serve as point of contact to initiate injunction procedure after an injunction for protection has been filed with the Clerk and coordinates with the duty judge in obtaining an initial ruling on a temporary injunction;
• Maintain positive interactions with judges, trial court staff, attorneys, litigants, clerks, ancillary agency staff, the general public and all other individuals involved in employee’s daily interactions to ensure a positive and productive working environment;
• Prepare temporary injunction for protection orders, orders setting hearing, orders of extension, dismissals and final judgments for the Court.
• Review related cases, both open and closed, to insure that court orders do not conflict;
• Obtain case related information to assist the judge, including the number and nature of collateral cases affecting the parties as maintained by the Clerk of Court, background information from local law enforcement records and the FCIC/NCIC, as well as Guardian ad Litem and DCF involvement with the children and family; * * Prepare cases for court hearings by providing information on related cases, historical summaries, NCIC/FCIC background checks on Respondent, and other documentation/information pertinent to the case and/or litigants;
• Attend injunction for protection docket hearings and provides necessary orders to the Judge to reflect their ruling;
• Prepare notices and schedule hearings in contempt proceedings for non-compliance with court orders;
• Screen and schedule motions for modification of injunctions and prepare hearing notices and amended orders as needed;
• Answer calls, emails and correspondence from litigants, attorneys and the general public regarding case status information, procedures, and information on community agencies;
• Track related criminal battery cases from arrest to disposition and monitor the movement of the cases in order to report to the presiding judge in the injunction case;
• Provide coverage for other family court personnel located within the circuit when needed;
• Develop and implement case management policies in coordination with the presiding judge(s);
• Monitor and review new legislation, rules and other mandates requiring procedural and/or administrative changes in legal proceedings and implement required changes;
• Maintain daily, monthly and yearly statistics regarding the volume of cases handled by the program;
• Maintain library of brochures and pamphlets/information for litigants;
• Attend technical or professional seminars or conferences to improve professional skills;
• Participate in councils or workgroups to exchange information, solve problems, and coordinate services.
• Attend and/or conduct staff and other professional meetings to train/provide information;
• Obtain and maintain NCIC/FCIC certification.

Qualifications:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education and Experience:

Bachelor’s Degree in public administration, business administration, criminal justice, psychology, sociology, or a closely related field and three years of professional, administrative, analytical related experience is preferred; or equivalent combination of education and experience. Knowledge of court procedures is preferred.

A Juris Doctorate degree from an accredited law school may substitute for two years of the recommended experience.

Ability to handle matters with the professional manner required of court employees. Ability to communicate clearly both orally and in writing, with proficient spelling and grammar. Ability to concentrate and perform job duties in a stressful working environment. Ability to use a personal computer and navigate common software programs.

See complete job description at www.Keyscourts. net.

How to Apply:

Application Packet Must Include the following:

• Cover Letter
• Resume
• State of Florida Application (applications may be found on our website at www.keyscourts.net, click on the employment page)

If you are interested in this opportunity, please submit an application packet through really or to Personnel@Keyscourts. net. State of Florida applications and complete job descriptions can be found at www.Keyscourts. net. Applications are being accepted until the position is filled. We do not discriminate on the basis of race, religion, sex, age, disability or sexual orientation. EOE. If you need an accommodation to participate in the application/selection process, please notify us in advance at 305-292-3423; to make a call through the Florida Relay Center, you can dial 7-1-1.

To apply for position openings, please review and comply with the stated instructions included in the specific job posting. All applicants are required to submit a cover letter, State of Florida Application and resume.

Please be advised that applying for a vacancy does not guarantee an interview or employment with the Sixteenth Judicial Circuit.

Additionally, the successful applicant will be subject to a criminal background investigation as well as verification of the information contained within the application, including a minimum of two professional (past employment) reference checks.

16th Judicial Circuit total compensation package for employees features a highly competitive set of employee benefits including:

• State of Florida Insurance Coverage Options, Including Health, Dental & Vision (Health Insurance for Traditional PPO plan is $50 for the Employee or $180 for Family)
• Retirement Package (Membership with Florida State Retirement System) - Including Employer Contributions. For more information on the FRS, please go to www.myfrs.com
• Paid Holidays
• Life Insurance
• State of Florida Tuition Wavier Program
• FREE Parking
• Annual and Sick Leave Benefits

Job Type: Full-time

Pay: $50,484.06 per year

Benefits:

• 401(k)
• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Parental leave
• Retirement plan
• Tuition reimbursement
• Vision insurance

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Education:

• Bachelor's (Required)

Work Location: In person

Salary : $50,484