Corporate Procurement Manager

Job Description

Job Description

Description : Job Overview

The position is responsible for supporting the procurement department in relation to FF&E and OS&E purchases, new hotel development, and renovations. This position is the bridge between VP, Procurement, vendors, the accounting team, and the logistics teams to ensure the success of the project procurement, expediting, and installation of FF&E, OS&E, and Guest Supplies. This position will oversee the project from inception through project completion, while being responsible for providing expediting reports and maintaining budgets for clients.

Reports to

Vice President, Procurement

Supervises

Does not directly supervise anyone, but partners with the Vice President, Procurement and Corporate Procurement Coordinator overseeing the project vendor team.

Key Relationships

Vice President, Procurement, Corporate Procurement Manager, Development Team

Primary Job Functions

• Responsible for the day-to-day support for the Procurement department including :
• Collaborate with Vice President, Procurement to establish the project timeline, budget, and deadlines
• Create and issue purchase orders related to each assigned project, adhering to scope, schedule and budget
• Obtain order acknowledgements to ensure accuracy of order and facilitate shop drawings and all required approvals
• Monitor and review status reports from receiving warehouses and updating the expediting information in procurement software
• Transfer specification documents into purchasing software
• Coordinate with the project team to resolve issues related to product availability, product reselections, and changes.
• Ensure all FF&E and OS&E items meet the required standards of quality, durability, and design specifications
• Assist in gathering and coordinating FF&E quotes
• Creation / maintenance of detailed Excel budget spreadsheets
• Build cost comparisons and preliminary pricing to review the product and services budget
• Verify product information and quotes based on interior design plans and specifications
• Create, maintain, and organize specification books
• Document storage and uploading of quotations to purchasing software
• Manage the schedule and oversee FF&E and OS&E deliveries and installation
• Attend meetings as necessary. Take meeting minutes
• Assist in the preparation of scheduled reports
• Maintain electronic and hard copy filing system
• Maintain and organize materials library
• Maintain purchase order log, including expediting updates to review with Vice President, Procurement on a regular basis
• Coordinate and schedule deliveries / shipments with vendors and warehouse
• Assist accounting to complete the monthly draw requests for development projects
• Coordinate with accounting to ensure that invoices and balances are paid according to vendor terms
• Financially close out projects
• Assist with the develop and implement efficiencies to processes and procedures
• Analyzes RFQs against budget
• Resolve supplier issues in reference to quality issues and / or timing of delivery
• Collect and administer documentation during the close out process, such as specifications, warranty, flame certifications, and cleaning information.
• Payable & Receivable for development projects, including but not limited to tracking fees
• Develop, source and maintain vendor relationships
• Acts as liaison between supplier and project team, complying with all processes and procedures
• Assist properties with sourcing needs for replacement or new FF&E and / or OS&E
• Knowledgeable of manufacturers, price points, product expediting and logistics principles
• Travel to model room, warehouses, site visits, as needed
• Other duties as assigned.

Qualifications

Educational and Experience Requirements :

Qualifications / Skills and Abilities Requirements :

Standard Specifications

Requirements are representative of minimum levels of knowledge, skills and / or abilities. To perform this job successfully, the incumbent will possess the abilities or aptitudes to perform each duty proficiently. Some requirements may exclude individuals who pose a direct threat or significant risk to the health and safety of themselves, other employees or guests.

A review of this description has excluded the marginal functions of the position that are incidental to the performance of fundamental job duties. All duties and requirements are essential job functions.

This job description in no way states or implies that these are the only duties to be performed by the employee occupying this position. Employees will be required to perform any other job-related duties assigned by their supervisor.

This document does not create an employment contract, implied or otherwise, other than an "at will" employment relationship.

Work Environment :

Physical requirements :

The physical demands described are representative of those that must be met by an employee to successfully perform the essential functions of this job.

Work is generally sedentary. Will require physical effort associated with using the computer to access information, or occasional standing, walking, lifting needed to carry out everyday activities.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Work Environment :

The work environment characteristics described are representative of those an employee encounters while performing the essential functions of this job. Tasks do not expose employee to physically unpleasant or hazardous conditions.

Requirements :