What are the responsibilities and job description for the EXECUTIVE ASST CORP OFFIC position at Covenant Health Tennessee?
Overview
Executive Assistant - Corporate Office
Full Time, 80 Hours Per Pay Period, Day Shift
Covenant Health Overview:
Covenant Health is the region’s top-performing healthcare network with 10 hospitals, outpatient and specialty services, and Covenant Medical Group, our area’s fastest-growing physician practice division. Headquartered in Knoxville, Covenant Health is a community-owned integrated healthcare delivery system and the area’s largest employer. Our more than 11,000 employees, volunteers, and 1,500 affiliated physicians are dedicated to improving the quality of life for the more than two million patients and families we serve every year. Covenant Health is the only healthcare system in East Tennessee to be named a Forbes “Best Employer” seven times
Position Summary:
Performs complete administrative duties for one or more executives. Does work of a confidential nature and relieves executive of administrative details. Prepares correspondence, memoranda, reports etc. utilizing advanced PC software skills, including MS 365, MS Word, Excel, PowerPoint, etc. Schedules and maintains calendar of appointments, meeting, and travel itineraries, and coordinates related arrangements. Must exercise initiative, judgment, and knowledge of company practices, policies, and organization. Position serves as the initial point of contact for most visitors to the office.
Recruiter: Kathleen Rice || kkarnes@covhlth.com || 865-374-5386
Responsibilities
- Types and/or composes internal and external correspondence, type reports and presentations for executive's use in System meetings.
- Collects and prepares information for executive's use in discussions and meetings with executive staff members and outside individuals.
- Opens and screens incoming mail. Locates and attaches appropriate file to correspondence to be answered.
- Maintains daily appointment calendar(s). Coordinates appointments and meetings and organizes agenda materials.
- Receives and screens telephone calls and may respond to moderately complex inquiries. Takes messages and/or redirects callers.
- Maintains and organizes confidential department files and records.
- Makes travel and lodging arrangements directly or through travel agencies.
- Maintains and orders office supplies as necessary.
- Follows policies, procedures, and safety standards. Completes required education assignments annually. Works toward achieving goals and objectives and participates in quality improvement initiatives as requested.
- Performs other duties as assigned.
Qualifications
Minimum Education:
Associate's degree or equivalent experience.
Minimum Experience:
Three (3) to five (5) years administrative experience with executive management. Requires experience using MS Word, Excel, PowerPoint, etc.
Licensure Requirement:
None.
