What are the responsibilities and job description for the Executive Assistant position at Covenant Health?
Overview
Executive Assistant, Administration
Full time, 80 Hours per pay period, Day shift
Roane Medical Center Overview:
Proudly serving our community, Roane Medical Center is committed to your healthy future! Our state-of-the-art facility is equipped with modern technologies and expert staff to provide you the best possible patient care. From our quality medical, surgical, emergency and critical care services to our diagnostic imaging and rehabilitation support, you will find the right blends of technical expertise, medical professionalism, and patient quality and satisfaction at Roane Medical Center.
Position Summary:
Performs complete administrative duties for a Sr. VP level executive who is controlling an operating unit in the organization. May provide support for more than one Executive or for reporting VPs. Does work of a confidential nature and relieves executive of designated administrative details. Prepares correspondence, memoranda, reports etc utilizing advanced PC software skills. Schedules and maintains calendar of appointments, meeting and travel itineraries, and coordinates related arrangements. Must exercise initiative, judgment, and knowledge of company practices, policies and organization. May direct and review work of a support staff.
Recruiter: Brittany Partello || bpartell@CovHlth.com || (865) 374-5363
Responsibilities
- Types and/or composes internal and external correspondence, takes and transcribes meeting minutes, type reports and presentations for Senior Vice President's use in System meetings.
- Collects and prepares information for the Senior Vice President's use in discussions and meetings with executive staff members and outside individuals.
- Opens and screens incoming mail. Locates and attaches appropriate file to correspondence to be answered.
- Maintains daily appointment calendar. Coordinates appointments and meetings and organizes agenda materials.
- Receives and screens telephone calls and may respond to moderately complex inquiries. Takes messages and/or redirects callers.
- Maintains and organizes confidential department files and records.
- Makes travel and lodging arrangements directly or through travel agencies.
- Maintains and orders office supplies as necessary.
- Follows policies, procedures, and safety standards. Completes required education assignments annually. Works toward achieving goals and objectives, and participates in quality improvement initiatives as requested.
- Perform other related duties as assigned or requested.
Qualifications
Minimum Education:
Associates degree or equivalent experience.
Minimum Experience:
Five (5) to seven (7) years administrative experience with executive management. Requires experience using word processing (MS Word), spreadsheet (Excel) and presentation (PowerPoint) software.
Licensure Requirement:
None
