What are the responsibilities and job description for the SR ADMINISTRATIVE ASST position at Covenant Health?
Overview
Senior Administrative Assistant, Administration
Full time, 80 hours per pay period, Day shift
Parkwest Overview:
Headquartered in Knoxville, Covenant Health is a community-owned integrated healthcare delivery system and the area’s largest employer.
Parkwest is Covenant Health’s and West Knoxville’s premier medical facility and a top-performing heart hospital, offering our patients world-class treatment with all the convenience and warmth of home.
In addition to providing the area’s leading cardiac services, Parkwest has been nationally recognized for award-winning care throughout our facility. For 2020-21, Parkwest received recognition from U.S. News & World Report as one of the “Top 10” hospitals in Tennessee.
Knoxville located in East Tennessee is the third largest in the state, well-known for its proximity to the Great Smoky Mountains National Park, and is the home of the University of Tennessee. Go Vols! Living in Knoxville means experiencing all four seasons. Best of all, each of them is pretty mild!
Combine all that with the abundant natural beauty of the surrounding mountains, and you have a city that truly offers something for everyone. Knoxville has a vibrant arts culture, seasonal festivals, top-notch foodie and incredible outdoor recreation. It’s a perfect blend of big-city amenities and Southern charm.
Position Summary:
Performs administrative duties for 3 or more VP level executives. Does work of a confidential nature and relieves executives of designated administrative details. Prepares correspondence, memoranda, reports, etc., utilizing advanced PC software skills. Schedules and maintains calendar of appointments, meetings, and travel itineraries, and coordinates related arrangements. Must exercise initiative, judgment and knowledge of company practices, policies and organization.
Recruiter: Jason Shubert || jshuber1@covhlth.com || 865-374-5393
Responsibilities
- Types, edits and proofs correspondence, policies, committee minutes, manuals, letters, forms, procedures, and/or other general typing as directed, initiating other documents and correspondence as appropriate.
- Records and transcribes minutes of committee meetings to maintain an accurate record of decisions.
- Opens and screens incoming mail. Locates and attaches appropriate file to correspondence to be answered. Prepares outgoing mail.
- Maintains daily appointment calendar. Coordinates appointments and meetings and organizes agenda materials.
- Receives and screens telephone calls and may respond to moderately complex inquiries. Takes messages and/or redirects callers.
- Maintains and organizes department files.
- Makes travel and lodging arrangements directly or through travel agencies.
- Maintains and orders office supplies as necessary.
- Assists in the preparation of presentations using the appropriate software packages. Receives and summarizes the related data.
- Follows policies, procedures, and safety standards. Completes required education assignments annually. Works toward achieving goals and objectives, and participates in quality improvement initiatives as requested.
- Perform other related duties as assigned or requested.
Qualifications
Minimum Education:
None specified; will accept any combination of formal education and/or prior work experience sufficient to demonstrate possession of the knowledge, skill and ability needed to perform the essential tasks of the job, typically such as would be equivalent to a high school diploma or GED. Preference may be given to individuals possessing a HS diploma or GED.
Minimum Experience:
Five (5) or more year’s clerical/administrative experience.
Licensure Requirement:
None
