People & Culture Assistant (60340)

POSITION TITLE: People & Culture Assistant

DEPARTMENT: People & Culture

REPORTS TO: SVP of People & Culture

LOCATION: 41st Shelter

Join a Legacy of Hope and Empowerment at Covenant House New York!

For over 50 years, Covenant House New York (CHNY) has been at the forefront of transforming lives by providing comprehensive shelter, housing, and wrap-around support services for vulnerable homeless, runaway, and exploited youth. As the largest provider of these essential services in New York City, CHNY impacts the lives of over 1,500 young people aged 16-24 every year.

At CHNY, our doors are open to all young people in need, regardless of race, religion, sexual orientation, gender identity, and expression. Our dedicated team offers various services, including shelter, housing, education, employment, health, mental health support, youth development, and anti-human trafficking initiatives. We operate with harm reduction and trauma-informed principles to ensure the best care for our youth.

But our mission goes beyond immediate support. We are passionate advocates for systemic change, influencing public policy, and raising awareness of the critical issues surrounding youth homelessness. Our ultimate goal is to provide a safe refuge and empower young people to build a brighter future founded on compassion, unconditional love, and absolute respect.

Join us in making a difference in the lives of countless young people. Join a team that inspires long-term transformation and hope.

Job Summary

The People and Culture Assistant reports to the Director of People and Culture and works closely with the Talent Engagement Specialist. This position will assist with the day-to-day operations of the employee-centered functions of the People and Culture team, provide clerical and administrative support, and maintain employee records (digitized and hard copies). The People and Culture Assistant will liaise between the People and Culture team and employees.

Duties & Responsibilities

(Responsibilities to include but not limited to the following)

• Assist with onboarding by checking references.
• Ensure that all the necessary onboarding paperwork (i.e., application, W4, I9, etc.) is completed accurately, filed correctly, and kept confidential.
• Coordinate and prepare for all audits by funders, regulatory bodies, and/or accreditation entities, including creating necessary checklists, procedures, and tools.
• Schedule and conduct internal “dry audits” of personnel files to ensure compliance with all requirements.
• Adheres to the audit schedule and prepares for audit following schedule.
• Monitors the Kchecks system and runs required reports monthly.
• Maintain and monitor all personnel records stored in digitized files.
• Complete employment verifications for current and former employees as requested.
• Send termination letters as requested.
• Manage and submit invoices weekly.
• Update information for Praesidium Academy training completion and training certificates from other external employee training in the Relias system.
• Maintain compliance with federal and state regulations related to employment law.
• Maintain healthy relationships with the employees and youth of CHNY.
• Display honest, trustworthy, and ethical behavior when dealing with internal and external customers.
• Display enthusiasm and promote a friendly group working environment.
• Regular attendance that is punctual and dependable is required.
• Perform other duties as assigned and requested.
  
  

Knowledge, Skills, & Abilities

• An associate’s degree in human resources or a related field is preferred, or any similar combination of education and experience is preferred.
• A minimum of 1 year of experience working in a human resources-related role.
• Ability to work on-site.
• Willingness to travel to Bronx locations if needed.
• Familiarity with standard human resources practices.
• Excellent organizational and time management skills.
• Proficient in Google and Microsoft Suite.
• Experience or ability to use payroll systems is preferred.
• Outstanding verbal and written communication skills are necessary.
• Ability to work independently and as a part of a team.
  
  

Benefits

Covenant House New York offers a rich package of benefits including but not limited to:

• Medical
• Vision
• Dental
• Life & Supplemental Life Insurance
• Short and Long-term disability insurance
• Eligibility for medical benefits begins on the date of hire
• PTO includes three weeks of vacation in the first year, ten holidays, 13 sick days, five personal days, and birthday days off
• 403b with employer contribution after 12 months
  
  

Covenant House New York is an equal-opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability status, protected veteran status, or any other characteristic protected by law.

We believe that diverse perspectives drive innovation, and we are dedicated to providing a work environment free from discrimination and harassment where everyone feels respected and valued. If you need assistance or an accommodation due to a disability, contact us at deptpeopleandculture@covenanthouse.org.