What are the responsibilities and job description for the Grant Administration Specialist position at Covington Civil and Environmental LLC?

Covington Civil and Environmental, LLC is on the lookout for a dynamic Project Manager and Grant Administration Specialist to enhance our growing team. In this pivotal role, you will oversee compliance throughout the entire project and grant award lifecycle, which includes everything from proposal / application development to contract negotiation and award closeout. We are particularly interested in candidates with experience in federal grants, particularly with 2 CFR 200 and federal disaster recovery programs.

Key Responsibilities :

Manage the full award lifecycle, from pre-proposal to closeout, including contracts, grants, subgrants, subcontracts, and purchase orders.
Assess contract readiness, review sub-award application files, and conduct budget reviews and cost / price analyses. Draft and negotiate subcontracts and subgrants.
Facilitate successful award implementation by guiding and interpreting terms and conditions.
Advise on project-specific procurement, sub-award requirements, compliance, and flow-down provisions.
Compile and prepare supporting documentation as directed by the Project Manager / Program Manager.
Engage in significant spreadsheet work using Microsoft SharePoint and Excel.
Coordinate project activities and maintain oversight.
Collaborate with grant recipients effectively.
Perform data analysis, entry, and reconciliation.
Organize and manage digital files systematically.
Assist in the documentation and enhancement of processes and procedures.
Carry out other daily duties as assigned.

Qualifications :

Bachelor's degree with 1-3 years of experience in awards management, subcontracting / procurement, or proposal development, or equivalent combination of education and experience.

Hands-on experience and knowledge of US Federal requirements (FAR, 2 CFR 200 / Uniform Guidance) is a must.

Familiarity with various contract instruments, including Cost Reimbursement, Fixed Price, Time and Materials, and Indefinite Delivery types.

Knowledge of proposal and award budgets, basic cost / price analysis, and the review of supporting documentation.

Demonstrated negotiation skills with the ability to make sound decisions and apply creative problem-solving solutions.

Ability to thrive in a fast-paced environment while managing details and multiple priorities, showcasing exceptional organizational and analytical skills.

Diplomatic skills necessary to manage diverse relationships while maintaining organizational confidentiality.

Strong written and oral communication skills along with proficiency in MS Office, particularly Excel and Word.

Covington Civil and Environmental, LLC is an equal opportunity employer. We do not discriminate based on race, religion, color, national origin, gender (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, gender expression, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics.

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