What are the responsibilities and job description for the HR Leave Specialist position at Cowan Systems?

HR Leave Specialist

About Us :

Formed in 1924 Cowan Systems is a subsidiary of Schneider headquartered in Baltimore, MD and enjoys a history of excellence and quality in the transportation business. Starting out as one man’s entrepreneurial spirit, has grown into six unique divisions that operate throughout the country. Today, Cowan’s state-of-the-art fleet has grown to 2,100 power units and 6,500 trailers operating out of 40 locations nationwide.

Due to continued growth, Cowan Systems, LLC is seeking the top talent in the industry to join our team.

Cowan Systems, LLC is a national truckload carrier that specializes in providing high quality dedicated fleet services for companies requiring first-rate performance. Cowan Systems offers dedicated fleet services which provide a customized transportation package designed to meet the specific needs of the shipper, such as specialized equipment, strict timetables, and custom reporting. Our 100% supply chain solution includes local and long-haul trucking services, brokerage, warehousing, and driver leasing.

Cowan is committed to providing a healthy, safe, and stable work environment that promotes individual success, equal opportunity for learning, and professional growth. In our family-oriented environment, we treat everyone with dignity and respect. Through the emphasis of our team-work philosophy, we maintain a balance between professionalism and the ability to have fun.

Our Mission :

At Cowan Systems, LLC our mission is to provide logistics and transportation services that create value for our clients, suppliers, employees, and owners. We pursue our work with diligence, intelligence, and a high regard for the safety of our employees, stakeholders, and the public.

Our Vision :

Cowan Systems is an industry leader and the carrier of choice because of our passion for service, best in class drivers, professional management team, commitment to safety, drive for innovation, and our culture of continuous improvement and quality excellence.

Our Values :

S afety of our team drives every decision we make.
A n entrepreneurial spirit fostered by healthy work environments.
F iscal responsibility
E xceptional Customer service

Cowan Culture :

At Cowan Systems LLC, our most valuable strength is our people – with diverse backgrounds and experiences we prioritize personal and professional development. We are a company that explores innovative ideas and encourages creativity. Our success is fueled by cultivating and inspiring our community through open & honest communication. Together, we provide exceptional service to our partners and our peers. Cowan is NOT defined by what we do as individuals, but who we are as a team.

Job Summary :

The Leave Specialist will process leave requests and accommodations requiring specialized attention, particularly those arising under the Family and Medical Leave Act (FMLA), the Americans with Disabilities Act (ADA), state and local leave laws.

Essential Functions :

Communicate with employees regarding their needs for leave and / or modified work schedules. Ensures that employees are aware of their responsibilities and of any documentation and notice required to qualify for and to take leave.

Handle the FMLA leave administration process from the employee’s initial notice of the need for leave to their return to work. This includes gathering and completing all required paperwork, determining leave eligibility, designating leave as FMLA-qualifying, requesting medical certification as needed, and accounting for intermittent and reduced schedule leave use.

Maintains reasonable communication with employees on leave to facilitate smooth and timely return to work, relays communication between employees and their managers during leave within reason. Facilitate other leave requests, which may include accommodation requests under the ADA.

Maintain complete and accurate records of leave and accommodation requests in accordance with specified legal requirements and documentation of best practices.

Facilitate other leave requests, which may include accommodation requests under the ADA.

Work in conjunction with other departments as needed during the leave process.

Provide adequate written responses to various state agencies regarding employee paid leave data for purpose of housing, financial, and / or medical assistance.

Preserves confidentiality of employee medical documentation and files.

Maintains knowledge of all applicable leave and accommodation laws including the FMLA, ADA, and state and local laws to include the required taxations under payroll.

In collaboration with Benefit Specialist, inform of required benefit coverage changes and / or benefit premium payment allocation for employees on approved leave.

Performs other related duties as assigned.

Required Skills / Abilities :

Dependable and reliable – Monday through Friday 8 : 30 am – 5 : 00 pm – In office work only.

Excellent written and verbal communication skills.

Excellent organizational skills and attention to detail.

Proficient in Microsoft Office Suite, excel and word.

Education and Experience :

Minimum of three years of leave administration required.

Completion of specialized certification or training on FMLA / leave administration.

Employee Benefits :

Hourly Rate : $21-$23 per hour (Depending on knowledge & experience)

Full benefits - Medical, Vision, and Dental

Life, Short- and Long-Term Disability

PTO (sick & vacation) and 401K

Salary : $21 - $23

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