What are the responsibilities and job description for the Accounts Receivable Specialist position at Cox Machine, Inc.?
Accounts Receivable Specialist
Purpose
The Accounts Receivable Specialist is responsible for monitoring the invoicing of customers and ensures that the company receives payment for goods and services offered to customers.
Education and Experience
- Previous Accounts payable/receivable experience preferred.
- Strong communication and teamwork skills
- Strong understanding of general ledger accounting preferred.
- Detail orientated.
Position Responsibilities
- Prepares, posts, verifies, and records customer payments and transactions related to accounts receivable.
- Creates invoices according to company practices; submits invoices to customers.
- Maintains and updates customer files, including name or address changes, mergers, or mailing attentions.
- Drafts correspondence for standard past-due accounts and collections identifies delinquent accounts by reviewing files and contacts delinquent accountholders to request payment.
- Creates reports regarding the current status of customer accounts as requested.
- Researches customer discrepancies and past-due amounts with the assistance of the Collections Manager and other staff.
- Collaborates with the Finance Director to reconcile accounts receivable on a periodic (at least bimonthly) basis.
- Reconciles Accounts Receivable subsidiary ledger to the general ledger monthly.
- Assists in generating monthly billing statements based on the general ledger.
- Assists Assistant Controller in reconciling revenue accounts each month.
- Copies, files, and retrieves materials for accounts receivable as needed.
- Relays changes of information to appropriate employees.
- Receives and verifies expense reports; reconciles expense and other financial reports with account balances and other office records.
- Assists with accounting records and ledgers by reconciling monthly statements and transactions.
- Records entry of, verifies documentation for, and distributes petty cash.
- Calculates and reports sales tax based on paid invoices.
- Performs other related duties as assigned.
Tasks
- Support annual process to develop an organizational budget and prepare monthly reports with variance to the finalized budget.
- Analyze operation costs to evaluate performance of organization.
- Prepare supporting documentation for compliance with all taxing authorities for state and federal jurisdictions;
- Prepare supporting information annual insurance renewal;
- Manage accounts receivable aging to meet key performance metrics for days sales outstanding (DSO).
- Support production teams with key information to meet inventory turns.
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)
