Transaction and Marketing Coordinator

Transaction and Marketing Coordinator

Purpose:

To provide comprehensive support to the brokerage department for a company specializing in commercial property management, brokerage, and consulting services. This position facilitates accurate transaction paperwork, timely billing, and effective communication with team members, clients and other industry contacts. This role ensures accurate lease and sale agreement preparation, proactive and professional marketing of properties and record organization to support operational excellence and customer service to our clients.

Responsibilities:

Provide support services for brokerage department through Transaction and Marketing Coordination through tasks such as:

• Preparation of lease documents including CAR and AIR form
• Preparation of purchase agreements including CAR and AIR form
• Emailed communication with clients regarding applications, insurance and payment instructions, and other transaction related updates
• Manage Microsoft To-Do Task lists for transparency and collaboration with team members
• Prepare completed transactions for broker review and billing
• Utilize CRM to manage contacts, pull reports, update comparable data and create deals for new projects, send v-cards to team
• Prepare, gather and organize comparable lease and sale data records
• Assisting with entering property listings to variety of marketing platforms
• Social media post management and content creation
• Assist with development of marketing materials including brochures and floor plans
• Organize and maintain digital brokerage files including property specific and transaction specific paperwork, reference materials, brokerage review files, applications, billing and other confidential information.
• Assist with brokerage-related office logistics including coordinating drop off and pick up of materials from office
• Managing brokerage key systems and lock box inventory
• Answering, screening and directing phone calls as needed
• Other tasks as assigned

Skills

• Confident use of Microsoft Office Programs including Outlook, Excel and Word programs
• Technologically savvy
• Ability to identify and utilize resources effectively
• Organized and maintains a neat working environment
• Effective time and task management skills
• Critical thinker who enjoys complex problem solving
• Ability to triage tasks by urgency and importance without getting overwhelmed
• Effective interpersonal communication skills, both written and verbal
• Commitment to handling confidential materials appropriately

Personality Traits

• Takes pride in producing high quality and detailed work product
• Enjoys a fast-paced environment with a wide variety of tasks
• Self-motivated and resourceful
• Gains satisfaction from marking a task as complete
• Approaches challenges with flexibility, proactivity and a positive outlook
• Feels at home working with a team with integrity and excellence as core values

Qualifications

• CA Real Estate License preferred but not required
• Background in real estate, legal, contract review, escrow or similar field is helpful but not required

Job Type: Full-time

Pay: $24.00 - $27.00 per hour

Expected hours: 40 per week

Benefits:

• 401(k)
• Health insurance
• Paid time off

Schedule:

• 8 hour shift

Ability to Relocate:

• Redding, CA 96001: Relocate before starting work (Required)

Work Location: In person

Salary : $24 - $27