What are the responsibilities and job description for the Assistant Property Manager position at CP Group?
About Us
CP Group, a vertically integrated commercial real estate and management firm, has been a leading owner-operator and developer of commercial real estate throughout the Sunbelt since 1986. Today, CP Group is the largest office landlord in Florida, Atlanta’s largest private commercial property owner, and in the top 25 of largest office landlords in the United States.
CP Group brings an extensive track record and unparalleled market insight to advance investors’ opportunities in the region’s most dynamic markets. Headquartered in Boca Raton, Florida, the company has a corporate office in Atlanta and regional offices in Dallas, Denver, Jacksonville, Miami, and Washington DC.
Position: Commercial Assistant Property Manager
Supervised by: Senior Property Manager
Summary
We are seeking a talented Assistant Property Manager to assist with the management of an office property in Buckhead.
The Assistant Property Manager supports the management team of a commercial office property including financial administration, lease administration, operations, tenant relations, vendor contract administration, operational administration, tenant relations, construction project administration and tenant improvement management. The Assistant Property Manager also has organizational duties such as liaising with tenants, collecting rent, basic bookkeeping, organizing property tours and overseeing facility maintenance.
Essential Responsibilities
Financial Administration:
We offer a competitive benefits package, including:
CP Group, a vertically integrated commercial real estate and management firm, has been a leading owner-operator and developer of commercial real estate throughout the Sunbelt since 1986. Today, CP Group is the largest office landlord in Florida, Atlanta’s largest private commercial property owner, and in the top 25 of largest office landlords in the United States.
CP Group brings an extensive track record and unparalleled market insight to advance investors’ opportunities in the region’s most dynamic markets. Headquartered in Boca Raton, Florida, the company has a corporate office in Atlanta and regional offices in Dallas, Denver, Jacksonville, Miami, and Washington DC.
Position: Commercial Assistant Property Manager
Supervised by: Senior Property Manager
Summary
We are seeking a talented Assistant Property Manager to assist with the management of an office property in Buckhead.
The Assistant Property Manager supports the management team of a commercial office property including financial administration, lease administration, operations, tenant relations, vendor contract administration, operational administration, tenant relations, construction project administration and tenant improvement management. The Assistant Property Manager also has organizational duties such as liaising with tenants, collecting rent, basic bookkeeping, organizing property tours and overseeing facility maintenance.
Essential Responsibilities
Financial Administration:
- Assist with tenant renewals, expansions and contractions including coordination of move-ins and move-outs
- Assist with the development and administration of an operating budget and capital improvement budget for the property
- Assist with monitoring expenses and operating within the parameters of the approved budgets and reporting/explaining variances accordingly
- Assist with the daily financial management of the property with specific attention to accounts receivable, accounts payable, and all necessary financial records and files
- Assist with forecasting of income and expenses to ensure adequate cash flow and reserves
- Review and comprehend operating expense reconciliations
- Assist with abstracting new leases and/or amendments, which requires the ability to read and interpret lease documents
- Administer all tenant leases and ensure compliance of lease provisions
- Ensure timely collection of all rents
- Advise Senior Property/Property Manager if rent delinquency response is required
- Assist with reconciling, billing, and collecting tenant escalations
- Responsible for obtaining tenant insurance certificates
- Interface and maintain positive relationship with leasing agents and brokers as required
- Assist Property Manager with daily operations of the property to assure quality standards are maintained; perform regular property inspections
- Direct maintenance staff on maintenance programs relating to the condition and appearance of the property
- Recommend and/or approve alterations and maintenance as necessary to Property Manager
- Assist with developing and implementing a property manual including security and emergency policies
- Assist with developing weekly/monthly updates, summaries and reports as required for property activities and tenant relations
- Maintain a helpful, courteous, and professional relationship with the tenants and their staff at all times; Use diplomacy in dealing with difficult tenants
- Assist with development and implementation of tenant retention program
- Ensure work orders are completed in a timely and thorough manner
- Coordinate tenant move-ins and move-outs as well as walk spaces with tenants and tenant improvement department
- Select outside contract services, vendors, and negotiate service agreements; Monitor daily vendor performance to assure full compliance with standards within service agreements
- Review and code invoices via AP system in a timely manner
- Ensure vendor compliance with insurance requirements
- Assist Senior Property/Property Manager to oversee construction projects from start to finish including creating and maintaining organized construction files
- Assist with processing capital invoices and draw requests as needed
- Ensure construction management fee is processed and job is closed
- Minimum of 3 years' experience in commercial property management
- Proficiency in Word, Excel, and Outlook
- Purpose-driven with a sense of urgency
- Excellent written and oral communication skills
- Proficient in MRI and Nexus accounting programs
We offer a competitive benefits package, including:
- Unlimited vacation, summer Fridays, and 9 company holidays
- Company-paid life and disability insurance
- Company-subsidized medical, dental, and vision insurance
- Voluntary insurance including supplemental life insurance, pet insurance, critical illness, accident, hospital, legal, and cancer insurance.
- 401(k) with company match
