What are the responsibilities and job description for the Project Coordinator position at CPH?
Department: Civil/Municipal
Location: Sanford, FL
CPH is seeking a talented professional to join our dynamic and highly collaborative team as a skilled Project Coordinator supporting all phases of project-focused work for our team.
The Project Coordinator will be responsible for the administration and organization of the Department's projects working with the team to implement innovative solutions for project management challenges and provide client with the highest quality service.
This is a great position for an individual seeking a diverse workload, managing up to 30 projects at one time by leveraging a strong proficiency in various software tools specifically including Smartsheet and Microsoft Office Suite (Word, Excel, and PowerPoint). This individual should be highly collaborative (a team player) with strong communication skills and a gift for multitasking.
The Project Coordinator is the glue of the team supporting the beginning, middle, and end of every project. The day-to-day job will involve conducting research to determine if a site is feasible and identifying essential items needed to reach full approval at work. The Project Coordinator is responsible for handing off our finished product to the client for construction.
A primary part of this position will require permitting responsibilities. This individual will determine which permitting applications are applicable for projects by coordinating with various municipalities by filling out permits with project information.
The Project Coordinator will partner effectively with engineers who will fulfill the technical information required for said permitting applications. However, the Project Coordinator is responsible for all other data entry for permitting applications, along with supporting the collection of fees, app submission, and tracking the review process of our permitting applications. The Project Coordinator will ensure our applications seamlessly move through the different departments' routing for final approval.
Duties Include:
- Prepare and submit sub-consultant agreements, change orders, and contracts.
- Track and document pending change orders and purchase orders and invoices.
- Collaborate with accounting staff for contract and budget management.
- Assist with updating project timelines, milestones, and deliverables.
- Coordinate between design teams, consultants, contractors, and clients to ensure effective communication and alignment.
- Track and monitor project progress using project management tools, ensuring adherence to deadlines and identifying potential delays.
- Prepare, maintain, and distribute project documentation, including contracts, permits, reports, and correspondence.
- Maintain accurate project records and ensure compliance with regulatory requirements, client and company standards.
- Conduct regular audits of project workflows to maintain quality and efficiency.
Education and Experience:
- 2 years of experience as a Project Coordinator.
- Proficiency in MS Office, including Word, Excel and Outlook and proficiency with Deltek Vision and Smartsheet.
- Ability to work in a team environment and independently.
- Excellent organizational and time management skills.
- Excellent oral, written and organizational skills, and ability to maintain schedules and meet project deadlines.
- Ability to multi-task, prioritize, and work cross-functionally in a team environment.
- Familiar with the architecture and engineering industry.
- Excellent interpersonal and communication skills.
- Assist with administrative duties and needed.
The work environment features below are representative of those an employee meets while performing the essential functions of the role.
This position is in a professional office environment. The person in this role will routinely use standard office equipment such as computers, phones, printers, copiers, and filing cabinets.
Physical Requirements:
The physical demands below are representative of those that must be met by an employee to effectively perform the essential functions of the role.
The person in this position may require sitting or standing for long periods of time and lifting up to 25 pounds.
Compensation & Benefits
- Dependent upon experience.
- CPH offers Medical, Dental and Vision and Long-Term Disability with a quality insurance company.
- Company Paid Life Insurance and Short-Term Disability.
- 401K, Paid Personal Time Off, Paid Holidays, and Paid Paternal Leave.
