Executive Assistant

CPM Holdings, Inc. is a diversified leading global supplier of processing equipment and engineered technologies that sustainably feed, fuel, and build a better world. With its growing family of 17 market-leading product brands, CPM serves a variety of industries including animal feed, consumer food, green energy, advanced materials and sustainable packaging. Founded in 1883, CPM has 1,700 employees across 36 facilities on 4 continents with presence in 150 countries. From the food you eat to the fuels you require, CPM plays an important role in making the world more efficient and more sustainable.

POSITION SUMMARY:

CPM is looking for an Executive Assistant to perform a variety of high-level administrative tasks and support our company’s senior-level leaders. This position is based in Blaine, Minnesota.

Executive Assistant’s responsibilities include managing calendars, making travel arrangements, setting up meeting details/reservations and preparing expenses and other reporting requirements. To be successful in this role, you should be well-organized, have great time management skills and be able to act without guidance. You will contribute to the efficiency of our business by providing personalized and timely support to the senior leadership team.

RESPONSIBILITIES:

• Provide high-level administrative support to senior executives
• Serve as the primary liaison among executives, employees, clients, and other external partners.
• Oversee the timely and accurate management of information flow, ensuring that all relevant data is effectively communicated and exchanged.
• Oversee calendar management, including scheduling and prioritizing meetings, appointments, and events.
• Oversee the detailed coordination of meeting logistics (domestic and international), encompassing venue and hotel selection, organization of offsite meeting arrangements, and the timely delivery of all necessary meeting materials prior to major events, including board meetings, staff meetings and manager meetings.
• Prepare PowerPoint presentations for Town Hall meetings, group meetings, Board of Directors BOD) meetings, and other relevant meetings.
• Prepare and submit expense reports, track expenses, and ensure compliance.
• Prepare weekly, monthly, or quarterly reports by collecting and analyzing data.
• Assist with office tasks, such as ordering supplies, managing equipment, and maintaining a clean and organized workspace.
• Format information for internal and external communication – memos, emails, presentations, and reports.
• Screen and direct phone calls and distribute correspondence.
• Conserve executives' time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; and initiating telecommunications.
• Contribute to team effort by accomplishing related results as needed.
• All other duties as assigned.
  
  

REQUIREMENTS:

• Four or more years of experience in administrative role reporting to executives.
• Excellent time management, prioritizing tasks, and managing multiple projects simultaneously.
• Strong written and verbal communication, including active listening and the ability to effectively convey information.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
• A strong background in administrative tasks, such as coordinating onsite and offsite (domestic and international) meetings, travel arrangements, and managing correspondence.
• Ability to identify and resolve issues efficiently and proactively.
• Professional demeanor, ability to work collaboratively, and build rapport with colleagues and clients.
• Ability to adjust to changing priorities and work effectively in a fast-paced environment.
• Anticipating the needs of the executive and taking the initiative to complete tasks efficiently.
• Discretion and confidentiality
  
  

MUST REFLECT THE CPM PRINCIPLES:

• Treat the customer and employee right
• Operate with integrity, inclusiveness, and respect
• Create long-term value in all our efforts
• Encourage, collaborate, innovate and celebrate
• Global Mindset, Family Values
  
  

What We Offer:

Comprehensive health, dental, and vision insurance.

401(k) retirement plan with company match.

Generous paid time off, including vacation days, and holidays.

Flexible work options, including remote and/or hybrid schedules, depending on the role.

Professional development opportunities, such as tuition reimbursement and certification programs.

Wellness benefits, including gym membership discounts and mental health support; wellness programs.

Employee appreciation events

Base Salary - $ 50,000 – 70,000 USD Annually.

CPM Acquisition Corp. is an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status. CPM Acquisition Corp. offers competitive compensation and benefits, including paid holidays and vacations, 401k, medical/dental insurance, tuition assistance, and more.