What are the responsibilities and job description for the Accounting Associate position at CPV Manufacturing?
If you love number crunching, solving puzzles, and working with a great staff, we want YOU to join our team at CPV Manufacturing!
This position is responsible for managing accounts receivable, accounts payable, and payroll-related activities while maintaining accurate records within a manufacturing ERP and payroll systems. This position ensures compliance with company policies and regulations, provides support for financial reporting, and plays a vital role in maintaining the company’s financial health.
Essential Duties and Responsibilities:
Accounts Receivable (A/R):
- Prepare and issue customer invoices in a timely manner (via paper, email, customer portal)
- Monitor A/R aging and communicate with customers
- Process incoming payments via various methods (check, electronic transfer, credit card)
- Reconcile A/R transactions and maintain accurate customer accounts
- Assist in resolving billing discrepancies and customer inquiries
Accounts Payable (A/P):
- Process vendor invoices, ensuring accuracy and proper authorization
- Schedule and process timely payments to vendors (via check, ACH, wire transfer)
- Monitor A/P aging and communicate with vendors as necessary
- Reconcile vendor statements and address any discrepancies
- Maintain accurate records of purchase orders, invoices, and payment records
- Work with purchasing and quality associates to maintain accurate vendor information
Payroll:
- Collect, review, and process employee timesheets
- Ensure accurate and timely payroll processing (through ADP)
- Calculate and process payroll deductions, taxes, benefits, and garnishments
- Organize and maintain payroll records
- Preserve and protect confidential payroll information
Additional Responsibilities:
- Prepare bank deposits, general ledger postings, and monthly bank reconciliations
- Assist with internal and external audits by providing required data and reports
- Interact with Chamber of Commerce to obtain stamped export documentation
- Manage record retention with third party storage facility
- Perform document filing and scanning
- Perform various clerical and administrative tasks as necessary
Qualifications:
- Accounting degree plus at least 1 year of experience in an accounting-related position
- Or 5 years of experience in lieu of degree
- Proficiency in Microsoft Office Suite, ERP system, and other software
Skills:
- Strong attention to detail, problem solving, and ability to maintain a high level of accuracy
- Excellent organizational and time-management skills with the ability to meet deadlines
- Strong verbal and written communication skills
- Ability to work effectively with team members, customers, and vendors
Physical Requirements and Working Conditions:
- Work environment is primarily in the office
- Ability to sit or stand for long periods of time
