What are the responsibilities and job description for the Accounts Payable Specialist position at Craftsmen Industries?

About Craftsmen Industries

Craftsmen Industries custom manufactures unique specialty trailers and vehicles and large format printed elements for experiential marketing and industrial solutions for brands across the industry spectrum including Boeing, PepsiCo, and Anheuser-Busch. We pride ourselves on creating our products fully in-house from initial design and engineering to fabrication and the finishing touches of graphics and paint.

Our Craftsmen team includes one subsidiary, Schantz Manufacturing. Schantz focuses on custom manufacturing of concession trailers for the fair and festival industry.

Guided by our values, we BUILD by helping bring ideas to life in a dynamic and collaborative environment and we're looking for talented individuals to grow with us!

What Do We Offer?

Competitive compensation.
Career development opportunities.
Benefits including but not limited to Medical, Dental and Vision.
401(k) Match and Much More!

Position Title : Accounts Payable Specialist

Location : St. Charles, MO

Position Summary : The Accounts Payable (A / P) Specialist is responsible for ensuring accurate and timely processing of invoices and payments to vendors. This role involves verifying and reconciling invoices, maintaining vendor records, and managing payment methods such as checks, ACH transfers, wire payments, and credit card transactions. The Accounts Payable Specialist also addresses vendor inquiries, resolves discrepancies, and supports the organization's financial operations by adhering to company policies and accounting best practices. This position requires strong attention to detail, organizational skills, and the ability to work collaboratively with internal teams and external vendors.

Job Responsibilities :

Organize receiving documents so they can be matched to vendor invoices.

Match vendor invoices to purchase orders and verify receipt of goods or services.

Enter invoices into the accounting system using correct General Ledger (GL) account codes.

Collaborate with internal departments to ensure proper coding and approval of invoices.

File paid and unpaid invoices.

Prepare and issue payments, including checks, wire transfers, ACH and credit card transactions.

Reconcile company credit cards including the review of expense reports and posting expenses to manufacturing orders in the accounting system.

Maintain / set up vendor files in the accounting system and manage required documentation (e.g. W-9 Forms).

Reconcile vendor statements to ensure all invoices are accounted for and resolved.

Respond to vendor inquiries and resolve payment discrepancies professionally and promptly.

Assist in month-end processes.

Prepare account reconciliations, as assigned.

Assist with audits and provide necessary documentation.

Prepare 1099 Forms at year end.

Job Requirements :

High School Diploma (or equivalent) and 3 years of experience in accounts payable.

Proficiency in accounting software (e.g., SAP, QuickBooks) and MS Excel.

Knowledge of Accounting Principles and Accounts Payable processes.

Must be approachable with strong interpersonal, verbal and written communication skills.

Highly skilled in prioritizing tasks, paying attention to detail, and delegating responsibilities effectively.

High integrity and ability to handle confidential information with high degree of discretion and sensitivity.

Knowledgeable of or the ability to quickly learn the Microsoft Dynamics GP & Cyrious Control systems

Ability to independently troubleshoot issues while recognizing when to escalate problems and work effectively with minimal supervision.

Ability to work and collaborate in a team environment.

Must demonstrate a consistent and stable work history, along with strong verbal and written communication skills.

Preferred Qualifications

Associate's degree in accounting or similar certification.

Physical Requirements :

Sitting, standing, and walking in office, warehouse and manufacturing environments.

Ability to bend, lift, and position self to move about the office, as needed.

Required use of fingers and hands to operate a computer.

Vision abilities required by this position include close and / or color vision and the ability to adjust focus.

Craftsmen Industries (and its subsidiaries) is an Equal Opportunity Employer. This means that we consider all applicants for employment and employees eligible for employment without regard to race, marital status or civil union status, sex, age, color, religion, national origin, veteran status, mental or physical disability, sexual orientation, gender identity, and / or any other characteristic protected by law. We also provide reasonable accommodations to our applicants and employees with disabilities in order to assist them in the performance of their essential job functions.

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