What are the responsibilities and job description for the Fixed Asset Compliance Specialist and Warehouse Coordinator position at CRANE SCHOOL DISTRICT #13?
*Applications must be received via craneschools.org website*
SUMMARY
Under general supervision, supports the development, implementation and maintenance of fixed asset control, trains district staff on related processes and procedures; and prepares a variety of compliance reports. Assists the Director of Procurement in the administration of purchasing by maintaining a fiscally sound procurement system by which supplies and materials are properly purchased, received, recorded and distributed.
ESSENTIAL FUNCTIONS -- Essential functions, as defined under the Americans with Disabilities Act, may include any of the following representative duties, knowledge, and skills. This list is ILLUSTRATIVE ONLY and is not a comprehensive listing of all functions and duties performed by incumbents of this class. Employees are required to be in attendance and prepared to begin work at their assigned work location on the specified days and hours. Factors such as regular attendance at the job are not routinely listed in job descriptions but are an essential function. Essential duties and responsibilities may include, but are not limited to, the following:
1. Assists in obtaining written quotations from prospective vendors for warehouse related purchases.
2. Maintains master inventory database, generates catalog, reports and pick tickets for disbursement.
3. Responsible for receiving, stocking, order picking and delivery of warehouse supplies to all district sites.
4. Prepares purchase requisitions for supplied needed to maintain sufficient on-hand supplies for disbursements.
5. Responsible for taking physical inventory and verification of inventory counts and control totals.
6. Maintains adequate supplies and keeps stock supplied at warehouse.
7. Assists in resolution of problems and follows up on written quotations with vendors.
8. Takes action as authorized during the Director of Procurement absence and uses initiative and judgement to determine when matters are referred to appropriate staff persons or handled in a manner to minimize the effect of the absence of the Director of Procurement.
9. Evaluates warehouse product quality to ensure district receives products to meet needs at a competitive price.
10. Responsible for month and year end closing processes of supplies.
11. Responsible for procuring diesel and gasoline fuels to maintain levels that meet district bus and fleet needs.
12. Enters and monitors all assets on District Finance Accounting System in Fixed Assets module.
13. Responsible for review of account coding on requisitions pertaining to fixed asset acquisitions.
14. Works with consultants to set useful life, depreciates all assets and provides reconciliation documents and depreciation schedules.
15. Utilizes software applications to optimize accounting, reconciling, reporting, and communication functions.
16. Perform timely physical inventories and schedules regular internal audit reviews.
17. Responsible for identifying, tagging, tracking, and disposing of General Fixed Assets (GFA) and maintaining an up to date, accurate database.
18. Develops, implements, and analyzes District property control procedures; maintain the inventory control process that will ensure compliance with District policies and procedures, procurement code, USFR, and any state or federal laws or regulations while concurrently providing fiscal accountability.
19. Responsible for pick up, storage, and inquiries from staff regarding surplus equipment for potential disposal or reuse withing District.
20. Maintains a high level of ethical behavior and confidentiality.
21. Other duties as assigned by the Director of Procurement.
MINIMUM QUALIFICATIONS
Education, Training, and Experience Guidelines
1. Shall have at least five years of experience in a directly related position or two years of college and two years directly related experience (combination of two).
2. Previous experience working with students preferred but not necessary.
3. Physical ability to perform assigned duties.
Knowledge of:
1. District and Department policies and procedures.
2. Pertinent local, state and federal laws, ordinances, codes, and rules.
Skill in:
1. Ability to communicate effectively, both verbally and in writing with community, Board, students and staff members.
2. Ability to operate forklift.
LICENSE AND CERTIFICATION REQUIREMENTS
A valid Arizona Driver's License required.
PHYSICAL DEMANDS AND WORKING ENVIRONMENT
The position requires the individual to meet multiple demands from several people and interact with public and staff. Ability to lift average to heavy weights, bend, stoop, reach, and climb required.
Job Types: Full-time, Part-time
Pay: $18.57 - $21.86 per hour
Expected hours: 40 per week
Schedule:
- Monday to Friday
Work Location: In person
Salary : $19 - $22
