What are the responsibilities and job description for the Administrative Assistant position at Craven County School District?

CRAVEN COUNTY SCHOOLS

School Secretary

Position Description

Position : School Secretary

Reports to : Principal

Terms of Employment : 10 months

Pay Grade : 55

Pay Range : $1,916.76 - $3,079.79

FLSA Status : Non-exempt

Nature of Work

An employee in this class performs clerical support duties in an administrative office. Responsibilities include serving as a support secretary sometimes in a lead worker capacity. The job includes a variety of tasks, frequent interaction with staff and the public, and assignments that can be completed independently. Work requires a broad understanding of office operations; but once learned, the tasks are performed independently. Unusual situations or precedent setting situations are referred to higher level supervisors.

Education and Experience

Minimum high school graduate or equilvalent
Business / office education preferred
Experience with computer operation is preferred

Certification and Licensure Requirements (if applicable) :

Essential Functions / Typical Tasks

Functions as Receptionist for Front Office of School

Maintains data files, documents, correspondence, forms, and other materials

Scans information to departmental records according to standard procedures

Answers incoming telephone calls and routes them to the proper person

Answers questions regarding routine matters

Performs routine clerical and typing duties

Maintains a clean and organized work area

Completes forms, notices, memos, and other letters with designated or routine information.

Processes and sorts incoming and outgoing mail and other routine documents in accordance with established systems

Operates copying machines, personal computers, and other office equipment

Performs a variety of minor administrative tasks in relieving a supervisor of office details.

Assists the public at a counter, giving information, and answering questions

Assists visitors with sign-in and / or the on-line application process

Performs other duties as assigned

Knowledge, Skills, and Abilities

Strong oral and written communication skills

Computer skills required (demonstration may be required if interviewed).

General knowledge of the operations of the school

Knowledge and ability to use correct grammar, spelling, and vocabulary

Knowledge of modern office practices

General knowledge of common word processing, spreadsheet, and file maintenance programs.

Strong organizational skills and the ability to work under strict

Ability to be tactful and courteous

Ability to respond to questions based on considerable knowledge of the department

Ability to understand and follow oral and written instructions

Ability to type accurately at a moderate rate of speed

Ability to file records and reports in proper sequential order

Ability to establish effective working relationships with supervisors, coworkers, and the general public

Ability to gather information and to prepare standardized forms, letters, and reports from that information

Ability to operate common office machines

Ability to process documents such as purchase orders, invoices, etc

Ability to sort and distribute documents

Ability to maintain complete and accurate records and to develop standard reports from those records

Able to work in a high volume, fast-paced envirnment

Physical Requirements

Must be able to use a variety of automated office equipment such as computers, copiers, scanners, typewriters, calculators, etc. Employee in this position must be able to exert a negligible amount of up to 20 pounds of force frequently or 10 pounds constantly to lift, carry, push, pull, or otherwise move objects. Due to amount of time spent standing and / or walking, physical requirements are consistent with those for light work. This position requires the ability to talk and hear : (Talking : expressing or exchanging ideas by means of spoken words. Hearing : perceiving nature of sounds by ear) and the employee must be able to communicate via telephone. The work of this position requires the ability to coordinate hands and eyes rapidly and accurately in using office equipment and employee must have minimal levels of eye- hand / foot coordination.

Special Requirements

Salary : $1,917 - $3,080

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