CRAVEN COUNTY SCHOOLS
Bookkeeper (Elementary)

Position Description

Position: Bookkeeper (Elementary School)
Reports to: Principal

Terms of Employment: 10 month, full time
Pay Grade: 61

FLSA Status: Non-exempt

Nature of Work

An employee in this class performs a moderate variety of clerical duties which may be of a specialized nature, as in bookkeeping, and are usually in a relatively narrow program area. Detailed instructions or general guides of some variety are available as a reference to the employee. The employee is expected to resolve problems of medium difficulty with little assistance. Occasionally, the employee may plan, develop, or revise procedures for non-complex work. An employee in this position receives limited supervision.

Education and Experience

• High school diploma or equivalent plus courses in bookkeeping or related areas
• At least 2 years of experience with bookkeeping, accounting, and secretarial skills or related

Certification and Licensure Requirements (if applicable):

Essential Functions/Typical Tasks

• Compiles data from a large variety of established sources.
• Records a wide range of information requiring some computation.
• Operates a computer, selecting procedure and items to code and record.
• Codes transactions to the correct one of several possible funding resources.
• Maintains ledger sheets and current balance of several accounts.
• Determines individual allotment of materials/monies by prescribed procedures.
• Prepares periodic statement of accounts by established practices or detailed instructions.
• Reviews material orders and recommends their approval or rejection to higher authority.
• Sets and maintains files for a moderate number of subjects.
• Files and retrieves information from an alphabetical, chronological, or numerical filing system.
• Operates moderate variety of standard office equipment.
• Operates a calculator to perform a variety of operations including fractions, percentages, and decimals.
• Types tabular materials, charts, and statistical materials from readily available example.
• Answers incoming phone lines and establishes needs of callers in order to refer them to the appropriate staff person for service.
• Gives out a variety of established information from one program area.
• Composes narrative materials giving readily available data and/or established information.
• Considerable knowledge of elementary arithmetic.
• Working knowledge and ability to use correct grammar, spelling, and punctuation.
• Working knowledge of office practices.
• Working knowledge of basic bookeeping.
• Working knowledge of basic computer operation.
• Some knowledge of basic accounting methods.
• Skill to operate a computer at the speed necessary for the position.
• Ability to compile information based on general instruction.
• Ability to access information through a computer network.
• Ability to use a basic spreadsheet software program.
• Ability to organize lower level employees to accomplish a task

Knowledge, Skills, and Abilities

Communication, interpersonal, organizational, basic spreadsheet, word processing, microcomputer, customer service, secretarial, math, and basic accounting skills. Operating knowledge of and experience with microcomputers, general office equipment, and computer software including Microsoft Excel and Word. Operating knowledge district-designated work order system and student information system required within 1 month after hire. English language skills required.

Physical Requirements

While performing the duties of this job, the employee is regularly required to use hands to finger, handle, or feel; reach with hands and arms; and talk or hear. The employee is frequently required to stand, walk, and sit. The employee is occasionally required to climb or balance and stoop, kneel, crouch, or crawl. The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.

Special Requirements

Valid driver’s license

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  In compliance with Federal Law, Craven County Schools administers all education programs, employment activities and admissions without discrimination against any person on the basis of sex, race, color, religion, national origin, age or disability.