What are the responsibilities and job description for the Event Coordinator position at Creative Circle?
We are seeking a highly organized and detail-oriented Event Coordinator to manage logistics for a high volume of community events. This role will be about 25 hours per week for a few months, providing coverage for a team member going on temporary leave, ideally starting the week of 5/5.
This role involves pure logistics planning, with a focus on small-scale setups such as table cloths and pop-up banners. The Event Coordinator will handle shipping from vendors, event registration setup, invoicing, and project management. This position is remote, with no travel required.
Key Responsibilities
Plan and organize logistics for multiple community events.
Coordinate shipping from vendors and ensure timely delivery to event locations.
Set up event registration processes.
Manage invoicing as it comes in.
Oversee project management to ensure smooth execution of events.
Coordinate with event stakeholders and vendors.
Prepare for and coordinate one larger event in August, including a 10x20 booth setup.
Collaborate with onsite marketing liaisons for the August event.
Qualifications
Proven experience in event coordination and logistics planning.
Strong organizational and project management skills.
Ability to manage multiple events simultaneously.
Excellent communication skills.
Proficiency in remote work tools and practices.
Flexibility to work within Eastern or Central time zones.
Preferred Skills
Experience with community events.
Familiarity with invoicing and vendor management.
Ability to work independently and manage time effectively.
In this position, you may have access to client or customer systems, confidential and/or proprietary information or data, including medical data.
Benefits
Creative Circle's Freelance Employee benefits package includes eligibility for Minimum Essential Coverage (MEC) medical plan, dental/vision/term life package, discount prescription program, critical illness, accident, tele-behavioral health, and 401(k) plan. Sick leave is provided to Candidates whose assignment work location is in a state or city subject to sick leave laws. A Minimum Value (MV) PPO medical plan, Employee Stock Purchase Plan, and paid holiday eligibility are based on length and dates of service.
Email Your Resume In Word To
Looking forward to receiving your resume through our website and going over the position with you. Clicking apply is the best way to apply, but you may also:
marisa.winckowski@jobalert.creativecircle.com
For Creative Circle to represent you for this opportunity, you must be currently authorized to work in the United States without the need of employer sponsorship for a non-immigrant visa such as a H-1B, TN, or O visa. We do not support or provide training for STEM/OPT programs. Additionally, you must be physically located in and perform the work for our client in the United States.
This job was first posted by Creative Circle on 04/09/2025 and applications will be accepted on an ongoing basis until the position is filled or closed.
Creative Circle is an Equal Opportunity Employer
All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, sex (including pregnancy, childbirth, breastfeeding, or related medical conditions), age, sexual orientation, gender identity or expression, national origin, ancestry, citizenship, genetic information, registered domestic partner status, marital status, disability, status as a crime victim, protected veteran status, or any other characteristic protected by law. Creative Circle will consider qualified applicants with criminal histories in a manner consistent with the requirements of applicable state and local law, including but not limited to the Los Angeles County Fair Chance Ordinance, the San Francisco Fair Chance Ordinance, and the California Fair Chance Act. If you need a reasonable accommodation in the application process, please contact your Recruiter (the person you'll be interviewing with) or a member of our Human Resources team to make arrangements. United Healthcare creates and publishes the Transparency in Coverage Machine-Readable Files on behalf of Creative Circle.
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This role involves pure logistics planning, with a focus on small-scale setups such as table cloths and pop-up banners. The Event Coordinator will handle shipping from vendors, event registration setup, invoicing, and project management. This position is remote, with no travel required.
Key Responsibilities
Plan and organize logistics for multiple community events.
Coordinate shipping from vendors and ensure timely delivery to event locations.
Set up event registration processes.
Manage invoicing as it comes in.
Oversee project management to ensure smooth execution of events.
Coordinate with event stakeholders and vendors.
Prepare for and coordinate one larger event in August, including a 10x20 booth setup.
Collaborate with onsite marketing liaisons for the August event.
Qualifications
Proven experience in event coordination and logistics planning.
Strong organizational and project management skills.
Ability to manage multiple events simultaneously.
Excellent communication skills.
Proficiency in remote work tools and practices.
Flexibility to work within Eastern or Central time zones.
Preferred Skills
Experience with community events.
Familiarity with invoicing and vendor management.
Ability to work independently and manage time effectively.
In this position, you may have access to client or customer systems, confidential and/or proprietary information or data, including medical data.
Benefits
Creative Circle's Freelance Employee benefits package includes eligibility for Minimum Essential Coverage (MEC) medical plan, dental/vision/term life package, discount prescription program, critical illness, accident, tele-behavioral health, and 401(k) plan. Sick leave is provided to Candidates whose assignment work location is in a state or city subject to sick leave laws. A Minimum Value (MV) PPO medical plan, Employee Stock Purchase Plan, and paid holiday eligibility are based on length and dates of service.
Email Your Resume In Word To
Looking forward to receiving your resume through our website and going over the position with you. Clicking apply is the best way to apply, but you may also:
marisa.winckowski@jobalert.creativecircle.com
- Please do NOT change the email subject line in any way. You must keep the JobID: linkedin : MW12-1848295 -- in the email subject line for your application to be considered.***
For Creative Circle to represent you for this opportunity, you must be currently authorized to work in the United States without the need of employer sponsorship for a non-immigrant visa such as a H-1B, TN, or O visa. We do not support or provide training for STEM/OPT programs. Additionally, you must be physically located in and perform the work for our client in the United States.
This job was first posted by Creative Circle on 04/09/2025 and applications will be accepted on an ongoing basis until the position is filled or closed.
Creative Circle is an Equal Opportunity Employer
All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, sex (including pregnancy, childbirth, breastfeeding, or related medical conditions), age, sexual orientation, gender identity or expression, national origin, ancestry, citizenship, genetic information, registered domestic partner status, marital status, disability, status as a crime victim, protected veteran status, or any other characteristic protected by law. Creative Circle will consider qualified applicants with criminal histories in a manner consistent with the requirements of applicable state and local law, including but not limited to the Los Angeles County Fair Chance Ordinance, the San Francisco Fair Chance Ordinance, and the California Fair Chance Act. If you need a reasonable accommodation in the application process, please contact your Recruiter (the person you'll be interviewing with) or a member of our Human Resources team to make arrangements. United Healthcare creates and publishes the Transparency in Coverage Machine-Readable Files on behalf of Creative Circle.
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Salary : $25 - $30
