What are the responsibilities and job description for the Accounts Payable Specialist position at Creative Packaging Company?
Job Title: Accounts Payable Specialist
Location: Kentucky
Type: In-Person
FLSA: Exempt
Reports to: Accounting Manager
ESSENTIAL DUTIES AND RESPONSIBILITIES:
• Receive and review invoices from vendors for accuracy and completeness.
• Verify that products were received as stated on the invoice and confirm that prices and quantities match the agreed-upon terms.
• Update freight tracker with additional fees.
• Communicate with customer support representatives for disputes with charges.
• Enter new vendors in Sage.
• Produce hard copies of purchase orders to VP of Finance for signature.
• Complete all new vendor paperwork and tax exemptions.
• Ensure that invoices are approved for payment by the appropriate authority.
• Maintain accurate and organized records of all invoices, payments, and related transactions.
• Prepare and process payments to vendors, which may include issuing checks, initiating electronic transfers, or other payment methods.
• Communicate with vendors regarding payment status, discrepancies, and other inquiries.
• Reconcile accounts payable transactions with the general ledger to ensure accuracy in financial reporting.
• Ensure compliance with company policies, industry regulations, and accounting standards.
• Generate reports on accounts payable activities, aging reports, and other relevant financial information.
• Build and maintain positive relationships with vendors to facilitate smooth transactions and address any issues or concerns.
• Administrative support for visitors in lobby and outbound calls.
EDUCATION, KNOWLEDGE, SKILLS, AND ABILITIES:
• High school diploma or equivalent (Associate degree or higher in accounting or finance is a plus).
• Proven experience in accounts payable or a related financial role.
• Strong understanding of basic accounting principles and accounts payable processes.
• Knowledge of relevant financial regulations and compliance requirements.
• Proficiency in using accounting software (e.g., QuickBooks, SAP, Oracle) and Microsoft Excel.
• Excellent attention to detail and accuracy in processing invoices and maintaining records.
• Effective communication skills for vendor interactions and collaboration with internal teams.
• Ability to manage multiple tasks and prioritize work in a fast-paced environment.
• Strong analytical and problem-solving skills.