What are the responsibilities and job description for the HR Assistant position at Creedence Energy Services?
New Year, new career opportunity for an administrative professional. Amazing culture. Camaraderie. Valued partner in the industry. Just a glimpse into life at Creedence. If this is what you are about, apply today!
Creedence Energy Services is a family oriented and safety focused production chemicals company servicing the energy sector. We are a growing company committed to providing the best innovation, technology, and service to our customers. If you are looking for a rewarding career surrounded by hard working, safety minded, and talented team members – look no further! If you are motivated by the administrative side of HR more than the people side, this role is for you!
Job Title: HR Assistant
Location: Minot, ND (corporate headquarters)
FLSA Status: Non-Exempt, Hourly
Benefits (begin on the 1st of the month after your start date):
- Health Insurance - traditional and high deductible plan choice; employer pays 100% premium for single HDHP
- Dental and Vision Insurance
- Employer Paid Life and Disability Insurance
- 401k with company match (immediately eligible)
- Paid vacation, sick, and holidays
- All positions are eligible for bonuses
Job Summary Responsible for administrative and compliance duties in the human resources department.
Expectations: Expected to understand employment law and implication of decisions on the business. Self-motivated, organized, extremely detail-oriented, and an effective communicator. Understands and adheres to the highly confidential nature of all information within human resources. Must be highly efficient at multi-tasking, prioritizing duties, and meeting deadlines. Requires little supervision once trained.
Essential Duties (and other duties as assigned or necessary)
- Maintain and update all personnel records within the HRIS and company intranet
- Data entry for new hire set up in HRIS
- Processing changes in personnel records
- Maintains MVR and benefit databases with current employee information
- Assist with job analyses and creating and/or revising ADA compliant job descriptions
- Conduct periodic internal HR audits, makes recommendations to close gaps in our processes, obtains necessary signatures and documents
- Process required paperwork for FMLA, ADA, Disability claims, Workers Comp and return to work
- Assist recruiting with the pre-employment process and candidate documentation and verification (offer letters, background checks, schedules drug tests)
- Prepare employee separation notices, benefit termination letters, and related documentation
- Provide appropriate information to lenders and agencies regarding employment verifications, and statistical survey and/or census data
- Respond to monthly data requests from employment, federal, and/or state agencies
- Maintain file organization on SharePoint
- Retrieve, store, and organize documents requested by auditors
- Monitor changes in applicable employment laws and notifies department when action is needed
- Complete annual EEO-1 report
- Ensure all locations have up-to-date employment law posters
- Monitor human resources general email and disseminates as appropriate
- Process 401k withdrawal requests and forms
- Assist HR Generalists with unemployment benefit claims
- Assist with timecard completions and approvals for payroll
- Assist with creating HRIS instruction documents
- Complete and submit registrations for unemployment and workers compensation insurance for new company locations
- Respond to inquiries regarding policies, procedures, and programs.
- Update policies, employee handbook, and written department procedures
- Assist with drafting on-boarding and/or training materials and presentations
- May assist with monitoring market wages and updating pay structures
- May assist team with recruiting, career fairs, and events
- Work well independently and as a team
- Provide excellent customer service
Qualifications
Education/Experience: Associate's degree preferred in related field of business administration, human resources, communications, psychology or similar. 2 years of HR administrative experience highly preferred, or equivalent experience as legal assistant or legal admin. Must be familiar with HR best practices and employment laws.
Certifications/Licenses: PHR and/or SHRM-CP preferred.
Driving Requirements: Valid driver’s license. Little travel expected.
Physical Requirements – Must be able to talk and hear. Requires close visual acuity to prepare and analyze data and figures and view a computer screen. Reach, lift and carry up to 25 pounds occasionally. The position is mostly sedentary, involving sitting most of the time. Occasionally required to stand and walk.
Work Environment – Indoor office setting. Noise level is typically quiet.
Financial Skills – Understand the financial implications of business decisions.
Communication Skills – Highly effective written communication skills as well as providing excellent customer service. Understand audience and adjust communication style appropriately.
Language Skills – Ability to read, interpret, and understand documents such as government regulations, employment laws, policies, and procedures. English language fluency in reading, writing, and speaking. Bi-lingual beneficial.
Cognitive Skills – Ability to concentrate and focus on numbers and details for long periods of time. Demonstrates critical thinking, problem-solving, logic, and reasoning. Requires high emotional intelligence to effectively recognize and respond to emotions.
Computer Skills – Efficiently navigate a web browser, mobile applications, Microsoft Office Suite (Excel, Teams, Word, SharePoint, Access, etc.). Must be able to design professional presentations and write professional policies, manuals, and other documents. Experience with HRIS highly preferred.
Work Ethic – Be trustworthy, dependable, respectful, and truthful with a commitment to safety and excellent customer service. Follow company policies and procedures and take responsibility for your own actions. Requires the highest degree of ethics in maintaining the confidentiality of all information in the HR department.
Creedence is an Equal Opportunity Employer
Must pass a background check, MVR check, education verification, and pre-employment drug test
