What are the responsibilities and job description for the Associate, Client Administration position at Cresset?
About Cresset
Cresset is an award-winning, independent, multi-family office, and private investment firm. Cresset’s goal is to reinvent the way people experience wealth by providing access to the talent, ideas, and investment opportunities available to the largest single-family offices and endowments. We offer deeply personalized wealth management, investment advisory, and family office services through Cresset Asset Management, an SEC-registered investment advisor that has surpassed $50 billion in assets under management. The firm is widely recognized for its excellence and is frequently ranked as a Barron’s and Forbes top RIA firm.
Job Description
Cresset seeks an experienced Associate, Client Administration, to support the Partner Advisory team. Candidates must be polished and professional, show initiative and enthusiasm for administrative work, and have excellent attention to detail.
Responsibilities
- Manage multiple calendars, email communication, and travel arrangements
- Keep current Outlook contacts up to date with business and personal contacts
- Manage the database by entering contacts and relationships and tracking all correspondence and meeting activity
- Prepare documents including drafting correspondence and presentation packaging (including binding and working with receptionist to order presentation materials)
- Maintain department documents, both electronically and hard copy, including organizing folder structures in the document management system in accordance with document retention procedures
- Work with Executive Assistants and Partner Relations Team to organize a wide variety of company sponsored events, client and promotional gifts
- Update and distribute weekly reports, consolidating information from multiple parties and maintain ongoing records of special projects
- Help provide front desk coverage when receptionist is away from desk
- Provide phone coverage for the team
- Set up Zoom/Team calls, prepare rooms for meetings, greet visitors for meetings
- Prepare and submit expense reports for team members
Qualifications
- 3 years of administrative experience supporting management level professionals, ideally within the financial services industry, representing the department with a polished professional presence and excellent communication skills
- Experience making travel arrangements without an agent to coordinate airlines, hotels, and ground transportation
- Highly proficient in MS Office, including using Outlook to manage multiple calendars and contact lists
- Intermediate to advanced proficiency in Excel with ability to create tables, charts, and graphs
- Intermediate to advanced proficiency in PowerPoint to produce polished presentations
- Experience using Salesforce and Expensify a plus
- Excellent time management and organization skills including the ability to prioritize, support, and anticipate the needs of several team members with initiative and enthusiasm
- Demonstrates consistently positive interpersonal interactions with internal business groups and external partners with confidentiality
What We Offer:
At Cresset, we focus on people first. As a service business, our people are our assets. Engaging our clients and employees is our highest priority. Cresset offers a competitive compensation package including an annual incentive and a benefits package to all full-time employees including medical, dental, vision, life insurance, 401(k) retirement plan, health savings accounts, short and long-term disability insurance, voluntary critical and accident insurance, and pre-tax parking and transportation programs. Aligning employee and organizational interests, all employees receive equity in Cresset.
Equal Employment Opportunity
It is the policy of Cresset to ensure equal employment opportunity (EEO) for all employees and applicants for employment without regard to race, color, religion, sex, pregnancy (including childbirth, lactation, or related conditions), national origin or ancestry, age, disability, veteran status, uniformed servicemember status, sexual orientation, gender identity, status as a parent, genetic information (including testing and characteristics), or any other characteristic protected by applicable federal, state, or local law. It is Cresset’s policy to comply with applicable laws concerning the employment of persons with disabilities, including reasonable accommodation for applicants and employees with disabilities.
