What are the responsibilities and job description for the Administrative Assistant position at Crew Training International?

Requisition #

04001001_COMPANY_1.1

Job Title

Administrative Assistant

Job Type

Full-time

Location

Eielson Afb, AK 99702 US (Primary)

Category

Operations

Job Description

MINIMUM QUALIFICATIONS

Education :

High School Diploma or Equivalent

Training and Experience :

Experience working in a Flying Squadron / Group / Wing Stan / Eval office.
Experience working with PEX / GTIMS or similar proprietary scheduling program.

Computer Skills :

Proficient with Microsoft Office suite, including Word, Excel and PowerPoint.

Security Clearance :

Must possess and maintain a Secret security clearance.

DUTIES AND RESPONSIBILITIES

Coordinate with the training officer, squadron aviation resource management (SARM), UDM, and Operations Officer (DO) to arrange a schedule to facilitate operations, qualification, upgrade, test, exercises, and continuation training accomplishment to meet required currency and progression standards, IAW DO priorities. Coordinate with the Weapons Officer or DO for aircraft configurations two weeks prior and ensure OPSs (operations) / MX (maintenance) / Ammo (ammunition) schedules are synchronized.

Build long-and short-range flight schedules to ensure full coverage of all aircrew, instructor, evaluator, support personnel, and supervisor positions. Coordinate with senior squadron leadership on a daily and weekly basis.

Keep track when crewmembers will be on leave, temporary duty, have scheduled medical appointments or other scheduling commitments. Contractor shall de-conflict crewmember schedules and work with flight leadership to ensure crews are available to meet assigned sortie taskings. Ensure 100% accountability for aircrew schedule inputs and coordinate with Flight / CC (Commander's) to receive / integrate late inputs.

Obtain aircraft and equipment availability data from MX and schedule crewmembers for training, exercises, simulators, and operations, as required. Run flying schedule coordination change requests driven by operations requirements.

Publish / post scheduling data for unit long- / short-range ground / academic, flying, and simulator training event schedules on PEX / GTIMS / GDSS II, or other computer database systems.

Coordinate with Operations Support Squadron (OSS) Plans department, outside agencies / exercise participants and higher headquarters, for example : RED FLAG, GREEN FLAG, Weapons School support, for reporting and to facilitate exercise / special event schedule coordination.

Administer classes and exams as required. Coordinate with scheduling to ensure crewmembers are scheduled for Crew Resource Management, Instructor Crew Resource Management, Instrument Refresher Course, and any other grounding or pre- deployment training requirements. Number of classes / exams will vary depending on unit manning / student throughput.

Assist in the development of new curriculum and syllabi for aircrew and ground training.

Perform other incidental or administrative duties as required and assigned.

SUPERVISORY / MANAGEMENT RESPONSIBLITY

None

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