Director of Finance And Operations

About the Position

The Director of Operations and Finance is responsible for the physical plant and functions related to school operations as well as financial administration, long-term financial planning of the school and human resources. S/he works with the Board of Trustees, the President, the Principal, the Director of Development, and the Director of the Corporate Work Study Program in the supervision of all the resources and obligations of the school. Specific responsibilities include:

Human Resources

• Oversee the hiring and onboarding of new staff and faculty.
• Evaluate opportunities for professional development, compensation and benefits, performance evaluation, training and recruiting, ensuring confidentiality.
• Ensure that employee acquisition, onboarding and new hire training processes are consistent and effective in meeting the goals of Cristo Rey Miami.
• Update the Employee Handbook and oversee the distribution to all employees; establish and manage a comprehensive training program to educate employees regarding staff tools, policies, and procedures.
• Coordinate with our PEO ADP, employee payroll, including employee benefits, new hires, employee departures, time off, and correlated state and federal reporting, filing, and payment of taxes.

Finance

• Responsible for creating and implementing the financial strategy and structural framework to maximize the use of capital to develop and enhance student programs.
• Oversee annual budgeting and planning process in conjunction with the President. Review all financial plans and budgets; monitor progress and changes and keep the senior leadership team and the Board of Directors abreast of the organization’s financial status. Ensure compliance with all laws and regulations.
• Oversee organizational cash flow and forecasting; ensure that the operation income, billing, and collection schedule is adhered to and that financial data and cash flow are steady and support operational requirements.
• Oversee the investment strategy, banking relationships, and capital acquisitions.
• Oversee the accounts payable process, including setting up new vendors, ensuring timely payment of invoices, and managing the cash flow process.
• Oversee the billing and collection of Corporate Work Study receivables.
• Oversee the Florida Tax Credit Scholarship (Step Up for Students) process, managing the annual Agreed Upon Procedures.
• Oversee the billing and collection of the family contribution, including ensuring accurate billing and timely payment.
• Update and implement all necessary business policies and accounting practices and the finance department’s policy and procedure manual.
• Analyze and present financial reports in an accurate and timely manner; clearly communicate monthly and annual financial statements; alongside the Director of Development, collate financial reporting materials for all donor segments, and oversee all financial, project/program and grants accounting.
• Preparation of the annual financial statements and supervision of the annual audit.

Operations

• Responsible for the physical plant, all maintenance and repairs and issues related to the physical plan, and all capital improvement projects.
• Responsible for obtaining and maintaining all appropriate permits, licenses, inspections, or certifications for the proper functioning of the school in accord with city, state, and federal guidelines.
• Develop and oversee long-range plan to improve the physical plant and serve as the school’s point person with contractors, architects, and others who may be involved in upgrades to the physical plant.
• Oversee records of scheduled maintenance procedures.
• Serve as the school’s representative to all vendors, reviewing and making recommendations on the lease/purchase of equipment. Prepare RFPs as needed to analyze new vendor options.
• Manage the National School Lunch Program including all renewals, filings, certifications, and subsequent reimbursement through government programs.
• Oversee the management of all food services for students & staff
• Annually review the insurance needs of the organization and bind appropriate insurance.
• Manage the E-rate process.
• Supervise monthly supply ordering process.
• Supervise the work of the transportation, facilities, security and janitorial staff.

Transportation and Logistics

• Oversee the fleet of vehicle’s used for Corporate Work Study and after school activities
• Oversee the management of all transportation routes for Corporate Work Study and morning pick up and any transportation needs for after school activities and field trips.

College Ready, Career Prepared!

• Oversee all purchasing of supplies and equipment.
• Serve as the school’s representative to all vendors, reviewing and making recommendations on the lease/purchase of equipment. Prepare RFPs as needed to analyze new vendor options.

Other

• Participate in general and committee meetings of the Board of Trustees and implement directives of the Board as delegated by the President.
• Supervise and evaluate direct reports, any other staff and consultants hired to assist the financial and business operations of the school
• Perform all other duties as assigned by the President.

Qualifications

• Bachelor’s degree
• 5 years of overall professional experience as Operation leadership in a corporate or educational setting.
• Commitment to the mission and values of Cristo Rey
• Management experience with direct reports.
• Overall responsibility for the quality and content of all financial data, reporting and audit coordination.
• Overall responsibility for physical plant operations
• Proficient in the online version of QuickBooks, Microsoft Excel, and Microsoft Word.
• Proficient in Google Suite
• A successful track record in setting priorities; keen analytic, organization and problem-solving skills which support and enable sound decision-making.
• Excellent communication and relationship-building skills with an ability to prioritize, negotiate, and work with a variety of internal and external stakeholders.
• A multi-tasker with the ability to wear many hats in a fast-paced environment.
• Fluency in Spanish and or Kreyol
• Employment is contingent upon the successful completion of a Level II Background Screening and drug test.