Program Office Assistant

Description

Position Summary:

Responsible for a variety of duties including, but not limited to, document production, file and record

maintenance, greeting visitors, telephone reception, scheduling appointments, and meetings, ordering

office supplies and processing work orders.

Essential Duties

• Maintain office calendar to coordinate workflow and meetings.
• Interact with clients, staff, and visitors while maintaining confidentiality in all aspects of client, staff and agency information.
• Perform general clerical duties to include, but not limited to, bookkeeping, copying, faxing, mailing, filing, answering phones, and data input.
• Prepare agendas and schedule staff meetings as well as compile, transcribe and distribute minutes of meetings.
• May complete tasks in the community with personal automobile including deliveries and pick up.
• Maintain an office environment that is consistent with existing contracts, licensing regulations and agency-established policies.
• Assists with additional duties and tasks that arise based on agency and program needs.
  
  

Salary Range

$37,440 to $41,184

Part time (Monday, Tuesday and Friday)

Requirements

Minimum Qualifications:

Must be able to operate standard office equipment and be computer literate. Applicant should possess

excellent verbal, written, analytical and problem-solving skills. Must be able to communicate effectively

and follow both oral and written instructions.

Additional Requirements

Must have and maintain a working vehicle a valid, unrestricted California driver’s license and current

vehicle insurance. Bilingual Spanish proficiency will result in additional stipend added to base pay.