Staffing Systems and Integration Specialist

Job Overview:

We are seeking a highly motivated and technically savvy Staffing Systems and integrations

Manager to oversee the management and optimization of our Vendor Management Systems

(VMS) and Bullhorn platform. The main job duties will be managing Aya, HWL, Trio, Ringo, Bilflo

and LocumSmart systems, with a basic understanding of locum tenens recruitment. You will

play a key role in ensuring the seamless operation and accuracy of VMS, staffing management

systems, and related software tools.

In addition to VMS management, you will be responsible for managing and optimizing the

Bullhorn CRM/ATS, ensuring that all data entry is accurate, up-to-date, and efficiently

processed. The ideal candidate should be detail-oriented, organized, and possess excellent

technical troubleshooting skills. Speed and accuracy are essential, as the role requires fast

typing and multitasking in a dynamic environment.

Key Responsibilities:

VMS Management:

Oversee daily operations and management of VMS platforms including Aya,

HWL, Trio, Ringo, and LocumSmart.

Ensure seamless integration between various VMS systems and our internal

recruitment systems.

Troubleshoot and resolve any issues with VMS platform functionalities, acting as

the point of contact for vendor support.

Regularly update VMS systems with accurate job postings, staffing requests, and

candidate information.

Monitor and track job orders, submissions, and other relevant data across VMS

platforms.

Bullhorn Management:

o Manage and maintain Bullhorn CRM/ATS to ensure data accuracy, consistency,

and workflow optimization.

o Coordinate with recruiting and operations teams to streamline candidate

profiles, job requisitions, and placement workflows.

o Create reports and dashboards within Bullhorn to track key performance metrics

and ensure real-time visibility of candidate progress.

o Perform bulk data uploads/exports, ensuring fast and accurate input/output as

needed.

-Collaboration & Reporting:

o Collaborate with recruitment teams to ensure alignment between VMS systems

and internal staffing needs.

o Generate and distribute regular reports from VMS platforms and Bullhorn for

team and management review.

o Provide training and support for internal staff on the use of VMS systems and

Bullhorn tools.

-Process Improvement & Troubleshooting:

o Continuously assess and recommend improvements for VMS and Bullhorn

workflow processes.

o Identify areas for automation or streamlining to enhance productivity.

o Work with IT and vendor support teams to resolve system-related issues and

implement system upgrades or changes.

Key Qualifications:

 Fast typing skills (minimum 60 words per minute).

 Strong technical aptitude and problem-solving skills, with the ability to troubleshoot and

resolve issues independently.

 Familiarity with the locum tenens recruitment process is a plus.

 Excellent organizational skills and attention to detail.

 Ability to work in a fast-paced, deadline-driven environment.

 Strong communication skills, both written and verbal.

 Self-motivated, proactive, and able to manage multiple tasks simultaneously.

 Must work in-office, work from home not acceptable

Preferred Qualifications:

 Experience working with other recruitment and staffing platforms or VMS tools.

 Familiarity with other CRM/ATS systems and their integration into staffing operations.

 Background in healthcare recruitment or experience in the locum tenens space.

Why Join Us?

-Health Insurance/vision & dental/401k after 1 year/paid holidays/10 days PTO/5 sick

days

-Opportunity to be part of a growing and innovative team.

• Work in a dynamic and fast-paced industry with the chance to make a real impact.

Job Type: Full-time

Pay: From $20.00 per hour

Expected hours: 40 per week

Benefits:

• 401(k)
• Dental insurance
• Health insurance

Schedule:

• 8 hour shift
• Monday to Friday

Application Question(s):

• Can you type 60 wpm minimum?
• Can you work in-office Mon-Fri 8-4:30? (Work from home not accepted)
• Have you worked with a CRM in the past?
• Would you consider your grammar/spelling to be excellent?

Education:

• Bachelor's (Required)

Ability to Commute:

• Little Rock, AR 72223 (Preferred)

Work Location: In person

Salary : $20