Office Manager

Now Hiring: Office Manager

Location: Willingboro, NJ

Pay Range: $22.00 - $23.00 per hour

Job Type: Full-time

Summary of Essential Duties

Provide general and specialized support services for management staff and the Agency. Manage the Agency’s computerized systems and processes and the general functions of the administrative office. They carry out routine office activities, handle extraordinary correspondence, and manage all training/meeting arrangements. Assists Program Directors and Senior administrators with special projects as needed and maintains confidentiality regarding all documents and information.

Required Skills and Responsibilities:

· Knowledge of standard office procedures, office equipment, policies, and supply purchasing

· Oversees front desk reception coverage

· Oversees incoming phone calls and opportunities for youth placement services

· Ability to work with a minimum of supervision and able to effectively prioritize

· He/She must have experience in a variety of word processing, accounting, publishing and database programs as well familiarity with all Agency programs and systems

· Excellent command of written, oral and business English

· Ability to relate well with the public and to promote our youth services

· Oversees scheduling for youth clinical appointments

· Attention to detail

· Maintain IT support and phone/internet communication functions

· Manage relationships with vendors, service providers, foster parents, Board and donors

· Be a motivated task driven direct and decisive organization- wide resource for all staff

Qualifications:

• Bachelor’s degree and a minimum of three (3) years’ of applicable experience in an office administrative function with a high degree of autonomy.
  
• Must be at least 21 years of age.
• Must possess a driver’s license and safe driving record.
• Physical exam that includes TB and drug testing.
• Criminal clearances (State Police, FBI and State Child Abuse Clearances)
• Satisfactory completion of background screening and applicable pre-employment checks, including but not limited to employment and/or personal reference and driving records.
• Ability to work with computers and the necessary software typically used by the department. Experience with Excel, Word and Power Point.

Other necessary qualifications include the ability to problem-solve and to handle day-to-day administrative tasks without immediate supervision. Flexibility, a positive attitude, and the ability to work independently as well as part of a team are a must. This position requires an individual who is able to maintain strict confidentiality and privacy in all financial, youth and employee matters.

WHO WE ARE: Crossroads Programs, an affiliate of Apis Services Inc., is a nonprofit 501c3 behavioral health agency celebrating 40 years in service. We provide safe and supportive residential treatment opportunities and therapeutic services to empower youth ages 5 to 21.

Apis Services, Inc. (a wholly owned subsidiary of Inperium, Inc.) provides a progressive platform for delivering Shared Services to Inperium and its Constellation of affiliate companies.

Apis Services provides equal employment opportunities for all employees and applicants for employment in compliance with all federal and all applicable state and local laws and regulations, including nondiscrimination in hiring and employment.

All employment decisions are made without regard to race, color, religion, gender, national origin, ancestry, age, sexual orientation, gender identity and expression, disability, genetic information, marital status, pregnancy/childbirth, veteran status or any other basis protected by law. This policy of non-discrimination and equal employment opportunities extends to every phase and aspect of hiring and employment.