What are the responsibilities and job description for the Accounts Payable Assistant - Neosho position at Crowder College?
POSITION DESCRIPTION
JOB TITLE: ACCOUNTS PAYABLE ASSISTANT
DEPARTMENT: BUSINESS OFFICE DIVISION: FINANCE
HOURLY WAGE: $16.05 HOURS PER WEEK: 40
FLSA: NON-EXEMPT
IMMEDIATE SUPERVISOR: ACCOUNTS PAYABLE ACCOUNTANT
SCHEDULE DETAILS: CLASSIFIED STAFF/Grade 3
DATE OF LATEST REVIEW/REVISIONS: August 19, 2024
Position Summary
The Accounts Payable Assistant is responsible for assisting the Accounts Payable Department in all areas
as needed. The position maintains the inventory records for the college; creates purchase orders;
prepares, verifies and processes payments/reimbursements; and maintains filing system.
Essential Job Duties
- Assist with accounts payable to include checking for accuracy, inputting data via computer,
coordinated with the Accounts Payable Accountant.
- Assist with organizing and maintaining office filing system.
- Prepare purchase orders as needed.
- Assist employees with purchase order requests and invoice submissions on the online portal as
- Check for errors and/or omissions in documentation and request additional information from
- Assist with data requested by auditors.
- Cross-train on all areas of Accounts Payable.
- Key in a variety of documents, composing correspondence as directed and proofread work for
- Maintain inventory records of all College assets. Responsibilities include conducting physical
inventories of equipment, furniture, and other physical assets; tagging or providing tags for
assets; updating inventory as it moves to or from various offices; and providing records as
needed for College employees and/or College Auditors.
- Perform other related tasks as assigned.
• Associate's degree or two (2) years directly related full-time work experience.
- Basic knowledge of accounting principles and procedures.
- Ability to work independently with minimal supervision.
- Must be detail oriented and organized.
- Ability to handle confidential material judiciously.
- Ability to maintain positive working relationships with college employees and the general public.
- Ability to multi-task and work with deadlines.
- Ability to plan, implement, and coordinate assigned responsibilities effectively.
Information Technology Abilities
• Ability to operate computer equipment effectively utilizing word processing, spreadsheets,
- Excellent computer skills including Excel and Word (Access knowledge is beneficial).
- Ability to operate standard office equipment such as computers, desktop calculators, copiers, and
- Ability to use E-mail and associated calendaring/scheduling applications.
- Keyboard proficiency.
- Ability to use other computer programs as needed/required.
Positions Supervised
- None
Working Environment
- Work is performed primarily in an office environment and may involve frequent interruptions
- Indoor office environment with little exposure to excessive noise, dust, and temperature changes.
- May require extended periods of time viewing computer monitor or standing.
- Normal college working hours but adjustment of hours involving evening and/or weekend work
- A neat appearance and appropriate business apparel are required.
- The conditions herein are representative of those that must be met by an employee to
successfully perform the essential functions of this job. Reasonable accommodations may be
made to enable individuals with disabilities to perform the essential functions.
Physical
- Sedentary work involving sitting most of the time, but will occasionally involve mobility within the
- Lift, bend, reach and stoop to obtain or file ledger books, or other materials, etc.
- Sufficient dexterity to operate keyboard and desktop calculator.
- Input, access and distribute information using computers.
- While performing the duties of this job, the employee is occasionally required to stand; walk; sit;
- Specific vision abilities required by this job include close vision.
- The conditions herein are representative of those that must be met by an employee to
successfully perform the essential functions of this job. Reasonable accommodations may be
made to enable individuals with disabilities to perform the essential functions.
Creative and Analytical Skills
- Apply principles of logical thinking to define problems, collect data, establish facts, and draw valid
- Identify problems and develop recommended solutions for policies and procedures.
Language/Communication Skills
• Effective telephone communication skills, including the ability to provide information verbally and
- Ability to communicate diplomatically, clearly, and effectively both verbally and in writing with a
- Ability to effectively explain regulations, rules, and procedures
***CROWDER COLLEGE RESERVES THE RIGHT TO MODIFY, INTERPRET, OR APPLY THIS POSITION
DESCRIPTION IN ANY WAY THE INSTITUTION DESIRES. THIS POSITION DESCRIPTION IN NO WAY IMPLIES
THAT THESE ARE THE ONLY DUTIES, INCLUDING ESSENTIAL JOB DUTIES, TO BE PERFORMED BY THE
EMPLOYEE OCCUPYING THIS POSITION. THIS POSITION DESCRIPTION IS NOT AN EMPLOYMENT
CONTRACT, IMPLIED OR OTHERWISE. THE EMPLOYMENT RELATIONSHIP REMAINS “AT-WILL.” THE
AFOREMENTIONED JOB REQUIREMENTS ARE SUBJECT TO CHANGE TO REASONABLY ACCOMMODATE
QUALIFIED INDIVIDUALS WITH A DISABILITY.
Salary : $16
